How to Automatically Reply to Google Form Respondents with Gmail

This completes the template copy. A popup will appear, so click OK.
From here, proceed with the settings mainly on the "!" part on the screen as instructed.

③ Set the Trigger

First, select "When an Inquiry is Received" and check the settings.

Enter the account information to be integrated and click "Next".

Then, you will transition to the following screen, so please read the precautions carefully and proceed with the settings.

Scroll down to find the output section.
The output can be used in the Gmail settings described later.
Since it will not be used here, click "Save" to return to the initial screen.

④ Set the Integrated App

Next, select "Reply with Gmail" and enter the account information to be integrated.

Scroll down to set the email content.
First, set the Recipient (To) as desired.
*For operation verification, a test button is provided, so it is recommended to set your own email address initially.

Next, set the required fields "Subject" and "Body".
Depending on the content you want to send, you can also add "Attachments".

Since you want to send an automatic reply, turn off the pre-confirmation setting in the detailed settings.
Click "Next".

Then, the email content will appear, so click the "Test" button.
*As mentioned earlier, since this is for operation verification, initially set your own email address as the Recipient (To).

If the test is successful, the following display will appear.

After the test is complete, set the Recipient (To) in the previous settings section using the Google Form output as shown below.
This allows you to extract email addresses from Google Forms and send automatic replies.

If there are no issues with the settings, click "Save".
Then, the following popup will appear, so click "Turn on the trigger".

This completes all the settings for "Automatically Reply to Respondents with Gmail When a Google Form is Submitted".

Good job!

Other Automation Examples Using Google Forms and Gmail

There are many other examples of automation using Google Forms and Gmail on Yoom, so here are a few.
All of them can be used with simple settings, so if you find any of them interesting, please give them a try!

Automation Examples Utilizing Google Forms and Gmail

Add Google Form Responses to a Database Tool and Notify via Gmail

When you receive responses to a Google Form, you can add the records to a Google Spreadsheet and send them to Gmail.
You can also add Google Forms responses to Notion and send event information via Gmail.

Example of Automation Using Google Forms

Notify orders and purchase orders received via Google Forms

Even if you have a large number of orders and purchase orders, notifications will be seamless, simplifying the process of managing orders and purchase orders.

Invite users to multiple channels based on the user information answered in Google Forms

When inviting new employees to multiple channels due to joining the company or being transferred, there is no need to do the work one by one manually, which shortens work time and reduces the burden on the person in charge.

Obtain customer information and automatically send it to a Google form using RPA

You can quickly enter information regularly and process large amounts of data, improving work efficiency.

Automation Example Using Gmail

Send information to Gmail when it is added

When information is registered, it will be automatically notified to Gmail, so you can share the information in a timely manner.

Upload attachments received via Gmail

Files are automatically uploaded to a specified folder, making it useful for sharing files received via email.

Notify the contents of Gmail messages that match certain conditions

By receiving emails that match certain conditions quickly, you can respond quickly without missing important emails.

Benefits of Integrating Google Forms with Gmail

Benefit 1: Quick Response to Respondents

By setting up automatic Gmail replies when responses are received from Google Forms, you can ensure a quick response to respondents.
For example, if a company is conducting a customer survey, an automatic reply email is sent as soon as the customer submits the form.
This email confirms the submission and thanks the respondent for participating in the survey, allowing them to verify that their input was successfully submitted and providing peace of mind.
Additionally, quick responses not only enhance customer satisfaction but also help build trust in the company.
In other cases, such as sending automatic confirmation emails for inquiries or support requests, customers can track the progress of their requests, facilitating smooth communication with them.

Benefit 2: Improved Operational Efficiency

For instance, when managing seminar registration forms, manually sending confirmation emails for each registration can be time-consuming and labor-intensive.
However, by setting up automatic replies in Gmail when responses are received from Google Forms, you can minimize manual work.
This allows staff to focus on other important tasks, thereby improving overall work efficiency.
In addition to setting up automatic replies, if you want to take the next step, such as "requesting internal follow-up," it can be achieved by customizing with Yoom, as mentioned later.

Conclusion

This article explained, with images, how to set up automatic Gmail replies when responses are received from Google Forms.
This app integration enables quick responses to respondents, improving customer service and communication for companies.
Moreover, by automating workflows, manual tasks for staff are reduced, freeing up time for other tasks, which is a welcome benefit.
Using Yoom, you can easily integrate apps without needing specialized knowledge or coding, so please use this article as a reference and try integrating Google Forms with Gmail!