When collecting bug information stored on GitHub via Google Forms, some people may find it cumbersome to manually register that information as an Issue.
By integrating Google Forms with GitHub, you can automatically handle everything from collecting bug information to creating Issues. Automating the process currently done manually can not only improve work efficiency but also help prevent errors and omissions when creating Issues.
In this article, we will introduce how to integrate Google Forms with GitHub. Please read to the end!
Recommended for
Those who feel challenged in organizing and sharing information after collecting GitHub bug data using Google Forms
Those who manage tasks and projects on GitHub and want to efficiently integrate with external tools
Those who want to ensure clear visibility of information in projects involving teams or multiple departments
Those who want to streamline the process of collecting user requests and bug information using Google Forms to smoothen the development cycle
For those who want to try it immediately
In this article, we will introduce the integration method using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start immediately using the template below, so please give it a try!
Register the information submitted through Google Forms on GitHub.
2. Click "My Projects" on the Yoom management screen and click the copied "【Copy】Register information registered in Google Form to GitHub".
Step 3: Setting up Google Form for App Trigger
Next, set up the trigger, which is the first step in the integration flow. The trigger for this flow will be the submission of a response to the Google Form.
1. Click "App Trigger When a response is submitted to the form". ※ The title can be changed to any content.
2. After setting up your Google account, confirm that the trigger action is "When a response is submitted to the form" and click "Next".
3. After setting the trigger activation interval, enter the Google Form ID in the form ID and click "Test". ※ The trigger activation interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes, but the selectable time varies depending on the plan.
4. If there is additional information you want to obtain in the output, click "Add value to obtain". ※ You can register the information obtained in the output to GitHub.
5. Click the plus mark of the value you want to add as shown in the image below, and it will be displayed in "Selected Values to Add", where you can change it to any title by hovering over it. After selecting the items, click "Add". ※ When displayed in "Selected Values to Add", it is initially labeled as "value".
6. Once you have decided on the values to add to the output, click "Save".
By utilizing the Google Form for app triggers, you can activate the flow bot based on the content of the responses to the Google Form. For more details, please check the help page and set it up in advance.
If you want to increase the output you want to obtain, it is recommended to obtain it with 'JsonPath'. For how to obtain output with JsonPath, please check this page. For how to write JsonPath, let's check here.
Step 4: Setting up GitHub
Finally, set up to register the content obtained from the Google Form as an Issue in GitHub.
1. Click "Create Issue to integrate with app".
2. After setting up your GitHub account, confirm that the action is "Create Issue" and click "Next".
3. Enter the "Owner Name" and "Repository Name" of the GitHub account where you want to create the Issue, referring to the description below the frame.
4. Click the title field, and when "When a response is displayed on the form" is displayed, select it and click "Title" from the list. ※ This setting allows you to dynamically set the Issue name to the title entered in the Google Form.
5. For the "Comment field" and "Assign person in charge", click the content you want to register in the same way as "Comment", arrange the text, and test it. Once the test is successful, click "Save".
6. Finally, click "Turn on Trigger" to complete the setup. From now on, an Issue will be automatically created in GitHub every time a response is submitted to the Google Form.
This concludes the flow of integrating Google Form with GitHub using Yoom.
Register the information submitted through Google Forms on GitHub.
Other Automation Examples Using Google Forms and GitHub
In addition to the flow introduced this time, you can achieve various business automations by using Google Forms and the GitHub API. All of them can be used with simple settings, so if you find something interesting, please give it a try!
Other Automation Examples with Google Forms and GitHub
You can OCR attachments from Google Forms to create issues on GitHub or add new employee information to a GitHub repository. By utilizing OCR functionality, you may be able to reduce the workload associated with manual tasks.
Automatically add information of new employees submitted via Google Forms to a GitHub repository.
■Overview This flow automatically adds new employee information submitted via Google Forms to a GitHub repository. By using Yoom, you can easily connect apps with no programming required.
■Recommended for 1. Those who use Google Forms in their work ・Those who manage data collected via Google Forms
2. Those who use GitHub ・Teams that leverage GitHub for project work ・Those who want to prevent missed user additions to repositories and mistakes in granting permissions
■Notes ・Please connect both Google Forms and GitHub with Yoom. ・For how to obtain response contents when using Google Forms as a trigger, please refer to the following. https://intercom.help/yoom/en/articles/6807133
■Overview This is a flow that uses OCR on attachments from Google Forms to create a GitHub Issue. With Yoom, you can easily connect apps without programming, making this flow easy to implement.
■Recommended for those who: ・Want to streamline the process of creating Issues on GitHub ・Want to prevent input errors and improve efficiency when entering error codes during Issue creation ・Want to prevent errors in selecting the correct destination for creating Issues on GitHub
■Notes ・Please connect both Google Forms and GitHub with Yoom. ・For how to retrieve response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133
Files are uploaded automatically, reducing the effort required for file management and potentially increasing the time available to focus on other tasks.
Upload files submitted through Google Forms to Box.
■Overview When receiving files with Google Forms, checking each file and manually saving it to Dropbox is time-consuming and may lead to mistakes such as forgetting to save. By using this workflow, when a response is submitted to Google Forms, the attached file is automatically uploaded to a specified folder in Dropbox, eliminating such manual tasks and improving the accuracy and speed of file management.
■Recommended for ・Those who manually manage files received via Google Forms ・Those who want to prevent missed saves and errors caused by manual work ・Those who want to automate and streamline routine tasks between Google Forms and Dropbox
■Notes ・Please connect Google Forms, Google Drive, and Dropbox with Yoom. ・For how to retrieve the response contents when using Google Forms as a trigger, please refer to the link below. https://intercom.help/yoom/en/articles/6807133 ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. ・For details on the file size limits handled by the trigger and each operation, please refer to the link below. https://intercom.help/yoom/en/articles/9413924
Invite users to multiple channels based on information provided in Google Forms
When inviting users to multiple channels due to onboarding or transfers, manual work for each entry is eliminated, reducing work time and easing the burden on the person in charge.
Invite users to multiple Discord channels based on the information provided in the Google Form responses.
When a response is submitted through Google Forms, it should be possible to reduce the effort of data entry by automatically registering the response content in a database tool.
■Overview Are you manually transcribing survey or inquiry responses collected with Google Forms into Microsoft Excel? This task is simple, but as the volume increases it takes time, and copy-and-paste errors tend to occur. By leveraging this workflow, when a new response is submitted to Google Forms, a row is automatically added to the specified sheet in Microsoft Excel, eliminating the effort of such data entry and human errors.
■Who we recommend this template for ・Those who manually transcribe responses obtained via Google Forms into Microsoft Excel ・Those who manage lead information from forms as a team and want to streamline data entry tasks ・Those who want to resolve issues such as input mistakes and missed follow-ups caused by manual data transcription
■Notes ・Please connect both Google Forms and Microsoft Excel with Yoom. ・Microsoft 365 (formerly Office 365) has consumer plans and general business plans (Microsoft 365 Business). If you are not subscribed to a general business plan, authentication may fail. ・For settings related to operations that manipulate the Microsoft Excel database, please refer to the following: https://intercom.help/yoom/en/articles/9003081 ・For how to retrieve response contents when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133 ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies by plan.
■Overview The "Create a page on Confluence when an Issue is created on GitHub" workflow is a business workflow designed to streamline information sharing in the development process.
■Recommended for - Leaders of development teams using both GitHub and Confluence - Project managers finding it cumbersome to manage issues and document creation - Software engineers seeking to improve efficiency in information sharing - Team members spending time on manual data entry - Business owners aiming to increase project transparency
■Notes - Please link both GitHub and Confluence with Yoom. - You can select trigger intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest trigger interval varies by plan.
■Overview If you use both GitHub and ClickUp in a development project, manually creating a task every time an Issue is created is time-consuming and can lead to missed follow-ups. This burden tends to grow especially when managing multiple repositories. By using this workflow, when a new Issue is created on GitHub, a task is automatically created in ClickUp, addressing these challenges and streamlining project management.
■Recommended for ・Developers who use GitHub and ClickUp together and find manual task creation burdensome ・Project managers who want to prevent missed Issue handling and make task management more efficient ・Team leaders considering automation mechanisms that improve development team productivity
■Notes ・Please connect Yoom with both GitHub and ClickUp. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum interval varies by plan.
Benefit 1: Streamlining Work Efficiency by Reducing Manual Issue Entry
By automatically registering information submitted to Google Forms as GitHub Issues, you can potentially eliminate the hassle of data entry and copy & paste. This can help prevent human errors and reduce work time. For example, collecting issues related to GitHub code via Google Forms and directly creating Issues in the repository allows for quick and accurate information registration. This automation enables team members to focus on other important tasks, potentially boosting overall team productivity.
Benefit 2: Smoothing Task Verification by Standardizing Issue Format
Integrating Google Forms with GitHub allows Issues to be automatically created according to the form's response format and question content, creating an environment where tasks can be smoothly verified. For instance, if multiple team members create Issues from Google Form content, the Issue format may vary by person. When the format changes, workers might be confused when verifying tasks. However, with this integration, responses from the form can be automatically created in the same format, allowing workers to efficiently verify tasks.
Benefit 3: Efficiently Managing User Requests in Software Development
By automatically registering user requests and bug reports collected via Google Forms as GitHub Issues, the development team can more easily manage tasks efficiently. For example, if user requests and bugs are automatically generated as GitHub Issues, tasks can be organized, making it easier to determine priorities. Additionally, when users submit new feature requests via the form and they are registered as GitHub Issues, they should be quickly reflected in the project. This not only efficiently connects user requests to the development process but may also lead to improved user satisfaction.
Conclusion
By integrating Google Forms with GitHub, you can streamline the process from data collection of bugs to task management. Specifically, you can reduce the time spent creating Issues manually and unify the content to make it more readable, which can be expected to boost overall team productivity. By smoothly verifying bugs and development requests, you can quickly advance measures that lead to product improvement and enhanced customer experience.
Use this article as a reference to integrate Google Forms with GitHub and streamline your operations.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have been running a personal blog for over five years. When writing, I prioritize clearly explaining the information that readers want to know. Based on the writing experience I gained from managing my blog, I will clearly introduce the usage and appeal of Yoom, which allows for the automation of complex tasks without coding.
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