How to integrate Google Meet with Direct to receive notifications in Direct when a meeting ends in Google Meet

Step 1: Connect Google Meet and direct to My Apps

Register My Apps to connect Google Meet and direct to Yoom.
By completing the My Apps registration first, you can smoothly proceed with the automation settings.

1. Click on My Apps on the left side of the Yoom page and select "New Connection".
Enter "Google Meet" in the search box at the top right and select Google Meet from the search results.

2. On the displayed screen, click "Sign in with Google".
Select your account on the account selection screen and click "Continue" on the next screen.

3. Next, register direct to My Apps.
Similar to the Google Meet registration, click on My Apps on the left side of the Yoom page and select "New Connection".
Enter "direct" in the search box and select direct from the search results.
On the next screen, enter the required fields and click "Add".

If Google Meet and direct are displayed in My Apps, the registration is complete.

Step 2: Copy the Template

Open the template page below and click 'Try this template'.

The template will be automatically copied to your workspace. Next, click "OK" on the displayed screen.

Step 3: Set the Google Meet trigger that initiates the flow and the subsequent direct operation settings

1. Click "OK" on the previous screen, then click the app trigger "When the meeting ends" on the displayed screen.
※ This screen appears when you click "[Copy] Notify direct when a meeting ends in Google Meet" in the Flowbot under "My Projects" on the left side of the Yoom page screen.

2. Enter the required fields on the displayed screen and click "Next".

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3. Configure the details on the displayed screen.
Select the "Trigger Interval".
※ The trigger interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest trigger interval varies depending on the plan.

4. After making your selection, execute "Test" and if successful, click "Save".
※ The displayed output can be used in the next settings as indicated by "This value can be used in other operations."

5. Click "Get Recording Information" to integrate with the app.
Enter the required fields on the displayed screen and click "Next".

6. Set up the API connection.
Select the "Meeting ID" from the output displayed when you click the input field.
After entering, execute "Test" and if successful, click "Save".

7. Click "Notify direct" to integrate with the app.
Enter the required fields on the displayed screen and click "Next".

8. Set up the API connection.
Enter the "Talk ID" according to the instructions below the input field.
The "Message Content" can be selected from the output displayed when you click the input field.
※ This time, it was set as shown in the image below.
After entering, execute "Test" and if successful, click "Save".

Step 4: Turn on the trigger button and verify the operation of the Google Meet and direct integration flow

Click the "Turn on Trigger" button in the red frame on the screen below to automatically start the Flowbot.

The template used this time is as follows.

Other Automation Examples Using Google Meet and Direct

Yoom also offers templates using Google Meet and Direct, so here are a few examples.

1. Create a Meeting Space in Google Meet When a Row is Added in Google Sheets
This flow creates a meeting space in Google Meet when a row is added in Google Sheets. By implementing this flow, you can continue your work smoothly without having to stop to create a meeting space. Additionally, you can automate notifications by sending the information of the created meeting space via chat or email.

2. Notify Google Chat when a Google Meet meeting ends
This flow notifies Google Chat when a Google Meet meeting ends. By implementing this flow, you can receive notifications in Google Chat when a meeting ends in Google Meet. This allows you to confirm the end of the meeting from Google Chat, eliminating the need to manually check the meeting's conclusion timing, and facilitating smooth information sharing. Additionally, you can choose specific members to receive notifications via Google Chat.

3. Notify directly when a file is uploaded to Google Drive
This flow notifies directly when a file is uploaded to Google Drive. By utilizing this flow, it is effective in preventing human errors such as message mistakes and leads to improved work efficiency. Additionally, there is no longer a need to manually send notifications, allowing time to be allocated to other important tasks.

Benefits and Examples of Integrating Google Meet with Direct

Benefit 1: Quickly Share Meeting Content to Support Business Progress

By setting up a system where meeting information is notified to Direct once a Google Meet meeting ends, all stakeholders can swiftly share the same information. This allows not only the participants but also absent members to quickly grasp the meeting content. For instance, after a project progress meeting, if key discussions and decisions are notified, all stakeholders can have the same understanding and promptly move to the next action. This system reduces the effort associated with information sharing and supports efficient business execution.

Benefit 2: Simplified Verification through Centralized Management of Meeting History

Recording information in Direct at the end of a meeting allows for easy search and verification of meeting history. This reduces the effort needed to review meeting content and participants' remarks, enabling quick decision-making based on past discussions. For example, if necessary information during a project's progress can be quickly confirmed, it helps prevent redundant discussions and miscommunications, thereby improving the accuracy of business operations.

Benefit 3: Enhanced Team Transparency and Information Sharing

Notifications after meetings will improve the overall transparency of the team and enhance the quality of information sharing. Sharing meeting content reduces the likelihood of misunderstandings among members and decreases the chances of overlooking information. For example, during the launch of a new project, if everyone understands the discussions and decisions from the meeting, it creates an environment where initial mistakes are avoided, and efficient actions can be taken. This system strengthens teamwork and lays the foundation for achieving results.

Conclusion

This article introduced a method to integrate Google Meet with Direct, where notifications are sent to Direct once a Google Meet meeting ends. By integrating Google Meet with Direct, information sharing at the end of meetings is automated, significantly improving business efficiency. It eliminates the hassle of manual communication and information transmission, creating an environment where the entire team can swiftly share information.
No special skills or knowledge are required to implement automation with Yoom. Simply follow the instructions for easy operation.
We encourage you to use the method introduced in this article to easily set up integration without coding and advance the automation of your business processes!