How to add a task to Asana when a row is added in Google Sheets

Open the template page and click on 'Try this template'.
If you are using Yoom, please log in. If you are new, please register.

Proceed, and the template will be automatically copied to your workspace.
Change the template name if necessary.
Click on My Projects on the left to see the copied template.
Click the ellipsis (...) on the right and select Edit.

Things to Prepare

・A sheet where you can enter task information.
Refer to the image for the headers.
(You will fill this in during testing later.)

・An Asana project where you can transfer task information

Now, let's set up the app trigger.
Select "When a row is added".
Change the title if necessary.
After confirming the account information to be linked, proceed to the next step.

• Trigger interval: You can choose from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
  ※ The selection of intervals varies depending on the plan.

Set the table range to include everything, including the headers.

• Column with unique values
  ※ Be sure to select a column where values do not duplicate!

Move to the sheet where the tasks are listed.
Leave the Task ID in column G blank as it will be used later.
Fill in the other fields.

Return to Flowbot and test it.
If the information you want to add to Asana is reflected in the output, save it.

Next, click on "Add Task".
Please confirm the account information to be linked here as well.

Proceed to the next step and configure the fields.
Select the title from the retrieved value as follows.

Select other fields from the retrieved value.

Set the remaining fields as desired.

Test this as well, and if the added task ID from Asana is obtained in the retrieved data, save it.

Next, click on "Operate Database".
Integrate with the database.

Set the conditions for the record you want to update as shown in the image.

Since you want to update the task ID obtained earlier, select the retrieved value as follows.

Test it, and if successful, save it.
Check on the Asana side.

Thank you for your hard work.
Even someone like me, who is not familiar with programming, was able to proceed easily.

Here is the Flowbot used this time ↓

Other Automation Examples Using Google Sheets and Asana

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Sheets and Asana.
All of them can be used with simple settings, so if you find something interesting, please give it a try!

Other Automation Examples with Google Sheets and Asana

You can regularly check Google Sheets and create tasks in Asana from rows that meet specific conditions, or add them when new tasks are added to Asana.
Furthermore, by using Yoom's schedule trigger, you can introduce a flow that retrieves tasks and adds data when a specified schedule is reached.

Automation Example Using Asana

Add issues or tasks when a task is added to Asana

By automatically reflecting information, you can reduce manual work and ensure a smoother workflow.

Notify When a Task is Registered in Asana

Since the task registration status is automatically notified, an improvement in the speed of information sharing can be expected.

Update the status when a task is completed in Asana

Since the history is automatically recorded when a task is completed, it may reduce the effort of manual input.

Automation Example Using Google Sheets

Get and notify records with today's date in Google Sheets

This will help you automatically keep track of deadlines for tasks and plans, reducing scheduling errors.

Notify When a Row is Updated in Google Sheets

By automatically sending notifications, you can quickly grasp update information, allowing you to proceed with tasks while ensuring information transparency.

Add a Record When a Row is Added in Google Sheets

By eliminating the need for manual data entry, input errors should decrease, and data accuracy should be maintained.

Benefits of Integrating Google Sheets with Asana

Benefit 1: Prevention of Input Errors

By automating the task of transferring information, you might be able to eliminate input errors.
Especially when managing multiple data sets while creating tasks, repeating manual input can lead to the risk of missing important information or registering incorrect data.
If you implement this integration, the data entered in Google Sheets will be accurately reflected in Asana, potentially reducing manual input tasks.
For example, when manually transferring task information from Google Sheets to Asana, there is a higher risk of assigning the wrong person or missing deadlines, but using this automation can help prevent such mistakes.

Benefit 2: Centralized Management through App Integration

Google Sheets excels at collecting and organizing information, while Asana is a suitable tool for visualizing and managing task progress.
By integrating these two, you can leverage their strengths while eliminating the hassle of switching between multiple tools.
For instance, it's common to list requirements or specifications using Google Sheets and manage progress with another tool, but this can easily lead to missed updates.
With this integration, data entered in Google Sheets is automatically added as tasks in Asana, allowing each member to check the latest information using a single tool.

Benefit 3: Reducing the Burden of Routine Tasks

By implementing this integration, you can automatically register tasks in Asana starting from entries in Google Sheets, potentially reducing the effort of repetitive tasks and improving accuracy.
For example, by entering candidate names and interview schedules in Google Sheets, you can establish an operation where interview schedule tasks are automatically generated in Asana.
This eliminates the need for manual input and verification tasks, not only reducing errors but also potentially increasing the time available to focus on important tasks.
As a result, daily task management can be streamlined, potentially enhancing the productivity of the entire department.

Conclusion

This time, we introduced the flowbot "Add a Task to Asana When a Row is Added in Google Sheets".
By integrating Google Sheets with Asana, you can potentially achieve work efficiency and reduce manual tasks!

By utilizing the no-code tool Yoom, you can easily implement automation without technical knowledge.
If you aim to improve the productivity of the entire team, consider exploring automation with Yoom during this opportunity.