How to Add a Task to Asana When a Row is Added in Google Sheets

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How to Create a Workflow Integrating Google Sheets and Asana

So far, we have introduced the benefits of integrating Google Sheets with Asana.
Now, let's quickly connect the apps we'll be using with Yoom!
After completing the registration of My Apps, we will create a flowbot that "adds a task to Asana when a row is added in Google Sheets."

This time, the process is as follows.
Let's set it up together!

• Integrate Google Sheets and Asana with My Apps.
• Copy the template.
• Set the trigger in Google Sheets as the starting point of the flow and configure the subsequent operations in Asana.
• Turn on the trigger button and verify the operation of the integration flow between Google Sheets and Asana.

Step 1: Integrate My Apps

Integrating My Apps first will make the subsequent settings proceed smoothly.
First, let's connect the Google Sheets you are using with Yoom.
Select My Apps → New Connection from the left side of the Yoom page.

Search for Google Sheets and log in with your Google account.
As you proceed with the login, you will reach this screen, so click continue if there are no issues.

Next, search for Asana.
When the following screen appears, log in using your preferred method.

If Google Sheets and Asana are integrated into My Apps, you're all set.

Step 2: Set Triggers and Actions

This time, we will proceed using this template.

Open the template page and click on "Try this template".
If you are using Yoom, please log in. If you are new, please register.

Proceed, and the template will be automatically copied to your workspace.
Change the template name as needed.
Click on My Projects on the left to see the copied template.
Click on the ellipsis (...) on the right and select Edit.

Things to Prepare

・A Google Spreadsheet where you can enter task information.
Use the headers in the image as a reference.
(You will fill this in later during testing.)

・An Asana project where you can transfer task information

Now, let's set up the app trigger.
Select "When a row is added".
Change the title as needed.
After verifying the account information to be linked, proceed to the next step.

• Trigger Interval: You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
  ※ The selection of intervals varies depending on the plan.

Set the table range to include everything, including the headers.

• Column with Unique Values
  ※ Be sure to select a column where values do not duplicate!
  

Now, move to the Google Spreadsheet where the tasks are listed.
Leave the task ID in column G blank as it will be used later.
Fill in the other fields.

Return to Flowbot and test it.
If the information you want to add to Asana is reflected in the output, save it.

Next, click on "Add Task".
Please verify the account information to be linked here as well.

Proceed to the next step and configure the fields.
Select the title from the output as follows.

Select other fields from the output as well.

Set the remaining fields as desired.

Test this as well, and if the added task ID in Asana is obtained in the output, save it.

Next, click on "Update Record".
Link the database.

Set the conditions for the record you want to update as shown in the image.

Since you want to update the task ID obtained earlier, select the output as follows.

Test and save if successful.
Check on the Asana side.

Thank you for your hard work up to this point.
Even someone like me, who is not familiar with programming, was able to proceed easily.

Here is the Flowbot used this time↓

Other Automation Examples Using Google Sheets and Asana

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Sheets and Asana.
All of them can be used with simple settings, so if you find something interesting, please give it a try!

Other Automation Examples with Google Sheets and Asana

You can regularly check Google Sheets and create tasks in Asana from rows that meet specific conditions, or add them when new tasks are added to Asana.
Furthermore, by using Yoom's schedule trigger, you can also introduce a flow that retrieves tasks and adds data when a specified schedule is reached.

Examples of Automation Using Asana

Receive Notifications When a Task is Registered in Asana

Since the task registration status is automatically notified, an improvement in the speed of information sharing can be expected.

Update the status when a task is completed in Asana

Since the history is automatically recorded when a task is completed, it may reduce the effort of manual input.

Add issues or tasks when a task is added to Asana

By automatically reflecting information, you can reduce manual work and streamline your business processes.

Automation Example Using Google Sheets

Notify When a Row is Updated in Google Sheets

By automatically sending notifications, you can quickly grasp update information, allowing you to proceed with work while ensuring information transparency.

Add a Record When a Row is Added in Google Sheets

By eliminating the need for manual data entry, input errors should decrease, and data accuracy should be maintained.

Benefits of Integrating Google Sheets with Asana

Benefit 1: Prevention of Input Errors

By automating the task of transferring information, you might be able to eliminate input errors.
Especially when managing multiple data sets while creating tasks, repeating manual input can lead to the risk of missing important information or registering incorrect data.
By implementing this integration, the data entered in Google Sheets will be accurately reflected in Asana, potentially reducing manual input tasks.
For example, when manually transferring task information from Google Sheets to Asana, there is a higher risk of assigning the wrong person or missing deadlines, but using this automation can help prevent such errors.

Benefit 2: Centralized Management through App Integration

Google Sheets excels at collecting and organizing information, while Asana is a suitable tool for visualizing and managing task progress.
By integrating these two, you can leverage their strengths while eliminating the hassle of switching between multiple tools.
For instance, it's common to list requirements and specifications using Google Sheets and manage progress with another tool, but this can easily lead to missed updates.
With this integration, data entered in Google Sheets is automatically added as tasks in Asana, allowing each member to check the latest information in one tool.

Benefit 3: Reducing the Burden of Routine Tasks

By implementing this integration, you can automatically register tasks in Asana starting from entries in Google Sheets, potentially reducing the effort of repetitive tasks and improving accuracy.
For example, by entering candidate names and interview schedules in Google Sheets, you can build an operation where interview schedule tasks are automatically generated in Asana.
This eliminates the need for manual input and verification, reducing errors and possibly increasing time to focus on important tasks.
As a result, daily task management can be streamlined, potentially enhancing the productivity of the entire department.

Conclusion

This time, we introduced the "Add a Task in Asana When a Row is Added in Google Sheets" flow bot.
By integrating Google Sheets with Asana, it seems possible to achieve operational efficiency and reduce manual work!

By utilizing the no-code tool Yoom, you can easily implement automation without technical knowledge.
If you're aiming to improve the productivity of your entire team, consider exploring automation with Yoom at this opportunity.