To add the content answered in the form to a Google Spreadsheet and then notify via Google Chat

The template has been copied to my project!

‍

‍

Step 2: Set Up Form Trigger

1.Create a Form

・The content of the form can be anything you like. Enter the content you want to set.

2. Confirm Form Display and Detailed Settings

・The content obtained from the previous form settings is displayed.
・Set sample values for the input form responses and save them.

‍

‍

Step 3: Set Up Google Sheets Action

1. Database Integration

・The title can be anything you like. If you want to change it, please set it individually.
・Select "Add Record" as the action to execute.

‍

‍

・For database integration, enter the spreadsheet ID, spreadsheet tab name, and table range.

‍

‍

・Enter the test sample values set in the form input as the output for the values of the records to be added.

‍

‍

Step 4: Set Up Google Chat Action

1. Select Integration Account and Action

・The title here can also be anything you like.
・Select "Send Message to Space" as the action.

‍

‍

2. API Connection Settings

・Enter the required items such as space ID, key, token, and message content.
・Create an embedded message using the values obtained from the form as the output for the message content.
・Once input is complete, test and save.

‍

‍

This completes the setup of the flow bot!

Examples of Other Automations Using Google Sheets and Google Chat

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Sheets and Google Chat.
All of these can be used with simple settings, so if you find something interesting, please give it a try!

Other Examples of Automation with Google Sheets and Google Chat

You can update Google Sheets when a post is made on Google Chat, or retrieve records on Google Sheets that match today's date and notify Google Chat in bulk every day.
Furthermore, you can read files stored in Google Drive using OCR, verify the content, store it in the Google Sheets database, and notify Google Chat.

Automation Example Using Google Chat

Register information when posted on Google Chat

This saves you the trouble of transcribing Google Chat messages, which saves you time.

Add post content when a message is sent in Google Chat

By automating the transcription and summarization of messages, manual work is no longer necessary, making it possible to efficiently accumulate information.

The contents are transcribed and sent to Google Chat

AI functions are used to transcribe and summarize (create minutes), which reduces the workload and prevents misunderstandings.

Automation Example Using Google Sheets

Add a Record to Google Sheets When an Event is Scheduled

When an event is scheduled, the registration information can be automatically added to Google Sheets, which should help streamline manual tasks.

Retrieve information and add it to Google Sheets at the specified schedule

This is a flow bot that automatically retrieves information and adds it to Google Sheets at the specified schedule.
By automating the process of adding to Google Sheets, it should help prevent manual transcription errors and omissions.

Register customers and billing information when a row is added to Google Sheets

This is a flow bot that automatically adds customer information when it is added to Google Sheets.

Benefits of Integrating Google Sheets and Google Chat

1. Support for Real-Time Information Sharing and Quick Decision-Making

‍In this flow, information entered into the form is automatically added to Google Sheets and notified to Google Chat, reducing the effort of verification work.
For example, when responses from an inquiry form are reflected in Google Sheets and notifications are sent simultaneously, the customer support team can respond quickly.

Such swift information sharing prevents delays in operations and promotes quick decision-making.
This can speed up overall operations and is expected to improve customer satisfaction.

2. Improved Operational Efficiency through Error Reduction and Centralized Management‍

By implementing this flow, manual input and notifications can be automated, significantly reducing the occurrence of human errors.
For instance, when the sales team centrally manages customer information, data is automatically added to Google Sheets from the form.
Notifications are then immediately sent via Google Chat, preventing errors and delays caused by manual data entry.

With the ability to centrally manage data, focus can be shifted to other tasks, potentially enhancing overall operational efficiency.

3. Strengthening Team Communication and Collaboration‍

The integration of Google Sheets and Google Chat facilitates smooth information sharing and strengthens team collaboration.
For example, when new information is added to Google Sheets, immediate notifications in Google Chat allow team members to discuss and make corrections on the spot.

This enables quick feedback and task progress management, potentially improving overall team performance.
Moreover, increased communication can lead to smoother operations.

Conclusion

How was it?
By integrating Google Sheets and Google Chat, you can automate manual input, preventing input errors and omissions.
Fresh information is delivered to Google Chat, allowing you to check new information at any time!
This enhances productivity and creates an environment where you can focus on your core tasks.
Why not take this opportunity to use Yoom, which allows for easy no-code integration, to improve operational efficiency?

Please give it a try.