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Integrating Google Sheets, a tool ideal for everyday data input and management, with GitHub, which enables efficient task tracking and collaboration, is a powerful way to reduce manual errors and streamline project and task management.
In this article, we’ll introduce a method to reduce the burden of manual work and improve overall workflow efficiency.
Even if you're new to programming, incorporating this simple automation flow can help you enhance your daily operations.
This article introduces an integration method using the no-code tool Yoom.
No complex setup or operations are needed, so even non-engineers can implement it with ease.
You can get started right away using the template below—give it a try!
[What is Yoom]
Let's create a flow bot using the template "Add an Issue to GitHub when a row is added in Google Sheets".
The process to complete the flow will proceed as follows:
Now, let's establish a new connection for the apps you want to integrate.
(1) First, connect Google Sheets to My Apps.
After logging into your Yoom account, click "My Apps" on the left panel and search for Google Sheets from "New Connection".
Search for and click on the Google Sheets app icon.
(2) Click "Sign in with Google" to move to the account selection screen, then choose the account you want to integrate from the right management account.
After selection, proceed to the sign-in screen and complete the authentication.
The first Google Sheets connection is now complete.
(3) Next, integrate the GitHub app.
Just like registering Google Sheets with My Apps, select GitHub.
Proceed to the sign-in screen, enter your GitHub username or email address and password, and click 'Sign In'.
(4) An authentication code will be sent to your registered email address, so enter the received authentication code and click 'Verify'.
Once authentication is successfully completed, you will be redirected to the My Apps screen of your Yoom account.
Now, both apps are connected to your Yoom account.
After confirming that the new connection of the target app to your Yoom account is complete, click the "Try this template" icon on the template below.
The template will be copied, so click the "OK" button.
You will be taken to the "My Projects" screen of your Yoom account, so please check the template content.
There are three setup flows.
(1) First, set up the Google Spreadsheet app trigger.
From the "My Projects" on the left side of the Yoom account screen, click "【Copy】Add an Issue to GitHub when a row is added in Google Spreadsheet".
After clicking, the template content will be displayed as shown in the screen below.
(2) First, click on the trigger "When a record is registered".
(3) Enter the account information to be linked and click [Next].
On the next screen, enter information such as "Trigger Interval" and "Spreadsheet ID".
Select any of the following for "Trigger Interval": 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
*Note that the trigger interval varies depending on the plan.
(4) For the "Spreadsheet ID" and "Sheet ID" fields, click the input bar to expand the information obtained from the account as "candidates" as shown in the screen below.
Let's also make use of this information.
(5) After entering the information, click [Test] and if there are no issues, click [Save].
(1) Next, click on the second action "Create Issue".
(2) Enter or add the GitHub account information you want to link and click [Next].
Keep the trigger action as "Create Issue".
(3) On the next screen, obtain and enter the "Owner Name" and "Repository Name" from the GitHub URL. Enter any information in the "Title".
(4) Scroll down the screen and enter information in other fields as needed.
You can reference the information obtained from the previous step as output, as shown in the screen below.
Once the input is complete, click [Test] and [Save].
(5) Finally, click on the third action "Update Record".
(6) Make sure the Google Spreadsheet account information is entered.
Scroll down to the "Database Integration" section and enter the relevant information.
You can expand the information obtained from the previous step as "candidates", so let's make use of this as well.
(7) After entering the information, click [Next].
(8) On the next screen, set up to retrieve records that match the conditions from the specified table in Google Spreadsheet and update the value of the top record in the response result.
As an example, in "① Condition of the record to be updated", specify 'Issue' for the record to be updated, set the condition to 'Equal', and set the information that matches the condition to 'Issue'.
You can also reference the information obtained from the previous step as output.
(9) Set "② Value of the record after update".
The value set in "① Condition of the record to be updated" will be updated to the value set here.
(The image below is an example. The display will vary depending on the content of the spreadsheet.)
(10) After entering the information, click [Test] and if there are no issues, click [Save].
This completes the setup.
A message indicating that all settings have been completed will appear, so click "Turn ON the Trigger".
This completes the setup of the flow bot.
Here is the template used this time
In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Google Sheets and GitHub.
If there is something that interests you, please give it a try!
You can update a GitHub Issue when a row is updated in Google Sheets, or add new or updated Issues from GitHub to Google Sheets.
Additionally, it is possible to set up an integration that retrieves Issues from GitHub and adds them to Google Sheets on a specified schedule.
Retrieve tasks with today's deadline from Google Sheets and notify chat tools in bulk daily
Automatically retrieve tasks with today's deadline from Google Sheets and notify tools like Slack or Discord in bulk daily.
Create a folder in cloud storage when a row is added in Google Sheets
Automatically create a folder in Google Drive, OneDrive, etc., when a row is added in Google Sheets.
Register Survey Results Received by Email into Google Sheets
Automatically register survey results received via Gmail or Outlook into Google Sheets.
Notify Chat Tools When an Issue is Created on GitHub
Automatically notify Slack, Discord, etc., when an issue is created on GitHub.
Add a task to the task management app when an issue is created on GitHub
Automatically add a task to apps like Asana or Trello when an issue is created on GitHub.
Register responses submitted through the form as GitHub Issues
Automatically register responses submitted through Google Forms, etc., as GitHub Issues.
By integrating Google Sheets with GitHub, you can reduce the effort of manually transferring data.
For example, if a system is set up where adding a new task to a spreadsheet automatically registers it as a GitHub Issue, routine tasks can be streamlined.
This allows staff to focus on more important tasks, which should lead to improved overall team performance.
When entering or transferring data manually, human errors such as typos or omissions can occur.
By implementing this automation, such mistakes can be minimized.
For instance, if the content entered in Google Sheets is automatically added to GitHub Issues, accurate information will be recorded.
This smooths the progress of tasks, allowing multiple stakeholders to verify accurate data and proceed with work smoothly.
Organizing information using Google Sheets and automatically creating Issues in GitHub facilitates smooth collaboration between various teams.
For example, if the sales team records client requirements in Google Sheets and they are automatically reflected in GitHub, the development team can quickly respond.
Seamless collaboration between the sales and development teams can lead to faster product development and modifications.
Those using different apps may find themselves wasting time with unnecessary actions due to cross-app operations.
Integrating Google Sheets with GitHub using Yoom should help reduce previous work time and contribute to operational efficiency.
Additionally, by preventing human errors and facilitating smooth team collaboration, the success rate of projects can be expected to improve.
Even without programming knowledge, you can easily get started, so try using the introduced automation flow to help improve your daily operations!
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