How to integrate Google Sheets with GitLab to automatically reflect updates made in Google Sheets to GitLab

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

When managing the same information across multiple tools, manually updating each time can be quite a hassle. Many people surely wish for automatic updates. Integrating Google Sheets with GitLab could be a way to reduce manual update tasks and improve work efficiency.
This article introduces a method to achieve integration without programming, automatically reflecting updates made in Google Sheets to GitLab. This not only reduces manual workload but also maintains data consistency and smoothens project progress. Be sure to check out how it works.

Recommended Users

Here are the people we highly recommend using this integration!

・Project team leaders who utilize Google Sheets and GitLab
・Those managing progress with Google Sheets and GitLab and want to reduce the burden of manual updates
・Those looking to improve information sharing efficiency with remote team members
・IT project managers aiming to enhance task management accuracy and reduce manual update errors

Benefits and Examples of Integrating Google Sheets and GitLab

Efficiency in Work and Task Management

By integrating Google Sheets with GitLab, manual update tasks are reduced, leading to more efficient work.
For example, every time a project team logs progress in Google Sheets, related GitLab issues are automatically updated, enabling smooth task management. This allows all team members to quickly check the latest progress, potentially leading to smoother operations. By eliminating the manual update tasks, team members can focus on core tasks, potentially boosting overall team productivity.

Ensuring Data Transparency

The integration of Google Sheets and GitLab maintains data consistency and enhances the transparency of shared information.
For instance, even if there are remote team members, information updated in Google Sheets is automatically reflected in GitLab, allowing for smooth sharing of highly accurate information. This ensures that all team members can accurately grasp the project status, regardless of which tool they check. Using highly transparent information in work may also help avoid the risk of correction tasks due to incorrect information.

Reducing Human Errors

Manual task updates are prone to human errors. However, by integrating Google Sheets with GitLab, information updates are automated, preventing manual input errors and discrepancies.
For example, when updating task progress in Google Sheets, it helps avoid forgetting to update GitLab information or mistakenly entering old data. This can improve work accuracy and help achieve project progress according to schedule.

Now, let's actually use Yoom to integrate Google Sheets with GitLab!

[What is Yoom]

How to Create a Google Sheets and GitLab Integration Flow

This time, we will explain how to set up an integration flow that "updates a GitLab issue when a row is updated in Google Sheets"!

The integration flow is broadly divided into the following processes to proceed with creation.

・Register Google Sheets and GitLab as My Apps
・Copy the template
・Set the trigger for Google Sheets, which serves as the starting point of the flow, and then set the subsequent operations in GitLab
・Turn on the trigger button and verify the integration operation between Google Sheets and GitLab

If you are not using Yoom, please register for free from here.
If you are already using Yoom, please log in.

Step 1: Integrate Google Sheets and GitLab as My Apps

First, register the apps you will use as My Apps.
By registering them in My Apps in advance, the flow setup will be smoother.

First, access the My Menu on the left side of the Yoom screen and press the new connection button on the right side of the screen.

Next, enter Google Sheets and select "Google Sheets" from the displayed options.
A screen like the one below will appear, so click "Sign in with Google".

When the screen changes, select the Google account you will use.

After selecting the account, if the following screen appears, click "Next"!

Review the contents listed on the following screen and click "Continue".
That's it!

Next, register GitLab as a My App.
Similarly, enter GitLab in the search window and select "GitLab" from the displayed options.

A screen like the one below will appear, so enter your account information.
Since we linked with a Google account this time, click "Google".

Then, a screen for selecting the account information to use for login will appear, so select the Google account you are using as your GitLab account.
That's it!

If Google Sheets and GitLab are displayed in My Apps, registration is complete!

Step 2: Set the "Row Updated" Trigger in Google Sheets

Now, let's proceed with the automation settings!
Click "Try it out" on the banner below to copy the flow bot.

Read the following screen display and click "OK".

The following screen will be displayed, so let's check the "Title" and "Description".
If changes are needed, you can make them by clicking on the relevant section.
First, set the trigger by clicking "When a row is updated".

Once clicked, proceed with the following settings.

"Title" → Can be changed if necessary
"Account information to link with Google Sheets" → Check if the account is correct
"Trigger action" → When a row is updated

Once the settings are complete, click "Next".

At the same time, configure the Google Sheets settings you want to be notified about updates.
This Google Sheet assumes that information on issues already registered in GitLab is listed.
Assuming you want to know when there is a change in the "Deadline", proceed with the settings.

Let's return to the Yoom settings screen.
Once the following screen is displayed, read through the setup method and then proceed to configure the details.

Scroll to advance the screen and configure the settings.

"Trigger interval" → Please set
"Spreadsheet ID" → Select from candidates or enter from URL
"Sheet ID" → Select from candidates or enter from URL
* If you want to select from candidates, click the input field to display candidates below.

Proceed further to the section where you set the details of the sheet and configure it.

"Table range (start)" → Enter "A" this time.
"Table range (end)" → Enter "I" this time.
"Column with unique values" → Set the column with the unique key. Enter "A" this time as the unique key column is set.
"Column to detect updates" → Set the column you want to detect updates for. Enter "D" this time as you want to update the deadline.

After entering, run "Test" and if successful, click "Save" to complete.

Step 3: Set the "Update Issue" Action in GitLab

Next, configure GitLab.
Click the "Update Issue" action.
Once the following screen is displayed, configure the settings.

"Title" → Can be changed if necessary
"Account information to link with GitLab" → Check if the account is correct
"Action" → Update Issue

Once the settings are complete, click "Next".

Once the following screen is displayed, read the precautions and proceed by scrolling.

First, configure the settings for the issue you want to update!

"Project ID" → Use output or select from candidates
"Issue IID" → Use output

By using the output obtained in the trigger action, it can detect changing values each time the flow is triggered!
For more details on output, please see here.

Proceed further and set the value "Deadline" you want to update this time.

Add the "Deadline" output to the deadline section.
Run "Test" and if successful, click "Save" to complete!

Step 4: Set the Action

Finally, click "Turn on Trigger" to complete the automation setup.
Make sure the flow bot starts correctly.

Thank you for completing the setup!

Other Automation Examples Using Google Sheets and GitLab

There are many other examples of automation using Google Sheets and GitLab in Yoom, so here are a few introductions.

1.Create a GitLab issue when a row is added in Google Sheets
The flow introduced this time assumed that GitLab information had already been added to Google Sheets. By utilizing this flow simultaneously, you can automate both the addition of issues and the updating of information!

2.Create a new project in GitLab when a row is added in Google Sheets
The next flow introduces the automation of creating a GitLab project using information added in Google Sheets. This can also be utilized to improve work efficiency by eliminating the need for manual input.

3.Notify Slack when a row is added in Google Sheets
The last flow bot introduced is a flow that notifies the chat tool Slack when a row is added in Google Sheets. By utilizing the output to send notifications, you can know the content without having to check Google Sheets!

Summary

Integrating Google Sheets with GitLab is an effective way to reduce manual work in project management and improve operational efficiency. By utilizing the method introduced here, you can ensure consistency and transparency of information while avoiding human errors. This is expected to facilitate smoother project progress and enhance the overall productivity of the team.

Please consider using the integration with Yoom as a reference to aid in your project management!