How to integrate Google Sheets with Outlook to register an event in your Outlook calendar when a row is added in Google Sheets
How to Integrate Applications
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2025-04-16
How to integrate Google Sheets with Outlook to register an event in your Outlook calendar when a row is added in Google Sheets
t.aizawa
When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time. Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.
In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!
By using no-code tools, you can easily set up automation between Gmail and Dropbox. You can start using it right away, so be sure to give it a try!
Recommended for
Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage
For those who want to try it immediately
In this article, we will introduce the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start right away using the template below, so please give it a try!
In this article, we will introduce how to integrate Google Sheets with Outlook to automatically register events in your Outlook calendar when a row is added in Google Sheets, and the benefits of doing so. For those whose work requires meticulous schedule management, integrating Google Sheets with Outlook can be expected to improve work efficiency. If you find schedule management challenging or cumbersome, be sure to read to the end!
Now, let's take a closer look at the benefits of integrating Google Sheets with Outlook.
Benefits of Integrating Google Sheets with Outlook
Benefit 1: Streamlining Schedule Management
For example, in roles such as managers or HR personnel, where frequent schedule checks are necessary, have you ever forgotten to add an appointment to your schedule? By integrating Google Sheets with Outlook and automatically registering appointments in your calendar, you can reduce the hassle of entering schedules and prevent omissions.
Benefit 2: Centralization of Information
Integrating Google Sheets with Outlook allows you to centralize data and schedules related to sales. This eliminates the need to check information across different tools and prevents discrepancies between Google Sheets and Outlook calendar information.
[About Yoom]
How to Create a Google Sheets and Outlook Integration Flow
Now, let's create a flow together using a template to "register an event in your Outlook calendar when a row is added in Google Sheets"!
The template we will use can be copied by clicking "Try it out" on the banner below.
Step 1: Register and Integrate Google Sheets and Outlook in My Apps!
(1) After logging into Yoom, select "My Apps" from the left menu and choose "+ New Connection".
(2) From the list of new connections in My Apps, click on Google Sheets. (3) Click "Sign in with Google".
(4) Next, integrate Outlook. Click on Outlook from the list of new connections in Yoom, just like in step (1). (5) Log in with your account from the sign-in screen.
Once Google Sheets and Outlook are in My Apps, the integration is complete! Next, let's set up triggers using templates.
Step 2: Set Up App Triggers!
(1) Use the templates introduced earlier. Click "Try it" on the banner below.
Click on "When a row is added" for the app trigger.
(2) From the screen to select the Google Sheets integration account and action, verify that there are no errors in the account information integrated with Google Sheets, keep the trigger action as "When a row is added", and click "Next".
(3) From the API connection settings of the app trigger, select the trigger activation interval from the dropdown, and select the spreadsheet ID and sheet ID from the options. ※ Trigger activation interval → You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ※ The selectable trigger activation intervals vary depending on the plan.
Scroll further down and enter the table range (start), table range (end), and the column with unique values. ※ This is not a selection option. Please enter directly.
Once the input is complete, click "Test", and if no errors occur, click "Save".
Step 3: Integrate with the App
(1) Next, integrate with Outlook. Click on "Register an event in my calendar".
(2) From the screen to select the Outlook integration account and action, verify that there are no errors in the account information integrated with Outlook, keep the action as "Register an event in my calendar", and click "Next".
(3) From the API connection settings screen, enter or select from the output the title, start date and time, and end date and time.
Scroll further down, and the following are not mandatory fields. Please enter the necessary sections. Once the input is complete, click "Test", and if no errors occur, click "Save".
Step 4: Operate the Database
(1) Next, operate the Google Sheets database. Click on "Update record".
(2) From the database integration screen, verify that there are no errors in the account information integrated with Google Sheets, keep the execution action as "Update record", and click "Next".
Scroll further down and enter the spreadsheet ID, spreadsheet tab name, and table range. Once the input is complete, click "Next". ※ The spreadsheet ID can be selected from the options.
(3) From the detailed settings screen for database operations, select the condition for the record you want to update from the dropdown or output. You can add more conditions for the record you want to update by clicking +.
(4) Scroll further down and select the values for the updated record from the output. Once the selection is complete, click "Test", and if no errors occur, click "Save" at the bottom.
(5) Finally, change the email trigger from OFF to ON.
This completes the flowbot "Register an event in my calendar in Outlook when a row is added in Google Sheets". Well done!
Other Automation Examples Using Google Sheets and Outlook
There are many other automation examples using Google Sheets and Outlook on Yoom, so here are a few.
1. Register an event in a specified user's calendar in Outlook when a row is added in Google Sheets
The template introduced earlier was for "Registering an event in my calendar in Outlook when a row is added in Google Sheets", but this template automatically registers an event in a specified user's calendar when a row is added in Google Sheets. This is useful when you want to share a calendar with specific members, not just yourself.
2. Update your calendar events in Outlook when a row is updated in Google Sheets
With this template, updating a row in Google Sheets will automatically update your calendar events in Outlook. This helps prevent discrepancies between the content of Google Sheets and your Outlook calendar.
3. Create an Outlook Calendar Event When a Row is Added in Google Sheets
By utilizing this template, when information is entered into Google Sheets, an event is automatically created in the Outlook calendar. This is especially recommended for those for whom schedule management is crucial, such as managers, as it helps prevent omissions in calendar entries.
Summary
We introduced a method to automatically register events in your Outlook calendar when a row is added in Google Sheets! This is a convenient template, especially for those who have many appointments and find schedule management important! Yoom offers many templates that integrate apps other than Google Sheets and Outlook. If you're interested in what other automations are possible, please check out the site below!
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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