How to Create a Post in WordPress When the Status is Updated in Google Sheets

In this article, we will introduce how to automatically create WordPress posts using information from Google Sheets. For example, you can manage product information in a spreadsheet and automatically create a WordPress post when a new product is added. This eliminates the need for manual data entry, allowing you to focus more time on strategic tasks.

Recommended for

Those who want to automatically update project progress using Google Sheets and WordPress
Those who spend time creating posts manually but want to improve work efficiency through automation
Those who are overwhelmed with updating website content but want to automate regular updates
Those who find sharing information with team members cumbersome
Those who want to maintain consistency of information so that WordPress post content is accurately reflected

For those who want to try it right away

In this article, we will introduce the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve this.
You can start immediately using the template below, so please give it a try!

[What is Yoom]

How to Create a Post on WordPress When the Status is Updated in Google Sheets

From now on, I will introduce how to create a Flowbot called "Create a Post on WordPress When the Status is Updated in Google Sheets" using Yoom, which allows app integration without programming.

Step 1: Connect Google Sheets and WordPress to My Apps

‍‍Register Google Sheets and WordPress to My Apps in Yoom. Registering My Apps in advance will make the automation setup proceed smoothly.

Enter the name of the app to be linked in the box.

‍■Google Sheets

Yoom is requesting additional access to your Google account. Press continue. When you move to the authentication screen, select Allow all permissions.

The screen will switch, and if the above display appears, the connection is complete.

■Prepare Google Sheets

Prepare the Google Sheets where you are managing the tasks you want to add.
As an example, it is set as follows, but you can set the item contents as you like.

■WordPress

Click "My Apps" in the left column and search for WordPress from "New Connection".

Refer to the annotations on the new registration screen to fill in the blanks and click add.
This completes the My Apps registration.

Next, copy the template to My Project and create a Flowbot.
If you haven't copied it yet, please copy the Flowbot template from below.

1. Hover over the banner and click "View Details"
2. On the transitioned page, click "Try this template"
3. Register for Yoom
※ If you have already completed registration, the login screen will be displayed, so please log in.

Step 2: Set a trigger to activate when the status is updated in Google Sheets

‍From here, we will edit the Flowbot.

Click on the Google Sheets icon "When a row is updated".

Check for any errors in the account information to be linked, enter the required items, and click "Next".

Set the activation interval.
The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest activation interval varies depending on the plan.

The data from Google Sheets will be displayed in a list, so click and insert the sheet you want to link. Set the sheet ID in the same way.

Specify the table range.

This time, the table range of the prepared Google Sheets is A~J.

Once the settings are complete, press the "Test button".
If "Test successful" is displayed, it is complete. Click Save.

Step 3: Set up a new post in WordPress

Click on the WordPress icon "Create a new post".

Check for any errors in the account information to be linked, enter the required items, and click "Next".

Set up the API connection.
From within the screen box, select the record values for each item from the output.

Once the settings are complete, click "Test" → "Test successful" → "Save".

Step 4: Turn ON the trigger button

Once the Flowbot creation is complete, a display like the above will appear. The trigger is initially set to OFF, so turn it ON.

Template used this time
‍Create a post in WordPress when the status is updated in Google Sheets

Other Automation Examples Using Google Sheets and WordPress

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Sheets and WordPress.

If you find something interesting, please give it a try!

Automation Examples Integrating Google Sheets and WordPress

It is also possible to set up an integration where information is automatically added to Google Sheets when a post is published on WordPress.

Automation Example Using Google Sheets

Retrieve tasks due today from Google Sheets and notify chat tools in bulk daily

Automatically retrieve tasks due today from Google Sheets and notify tools like Slack or Google Chat in bulk every day.

Register the content received by email in Google Sheets

Automatically register the content received in Gmail or Outlook into Google Sheets.

Add to Google Spreadsheet when an order is placed

Automatically add information to Google Spreadsheet when an order is placed on platforms like Shopify or Square.

Automation Example Using Wordpress

Notify Chat Tools When an Article is Published on WordPress

Automatically notify tools like Slack or Google Chat when an article is published on WordPress.

Add a user to WordPress when an employee is registered in another app

Automatically add a user to WordPress when employee information is registered in Google Workspace, Notion, or similar services.

Create a New Post in WordPress Using Form Content

Automatically create and publish a post in WordPress using content from Google Forms or similar sources.

Benefits and Examples of Integrating Google Sheets with WordPress

Benefit 1: Streamlining Work and Saving Time

By automating the posting process to WordPress in sync with updates to Google Sheets, significant time savings can be achieved.
For example, you can manage a project in Google Sheets and update task progress. This update in Google Sheets can trigger an automatic update to the project page on WordPress, adding the progress status. This allows project managers to avoid manually entering progress into WordPress and focus on more strategic tasks.

Benefit 2: Preventing Errors and Ensuring Consistency

Automation through the integration of Google Sheets and WordPress helps reduce human errors and maintain information consistency.
For instance, consider managing product information on an e-commerce site. You can manage product names, prices, and stock levels in Google Sheets and automatically display this information on the WordPress store page. This prevents typos from manual entry and discrepancies between Google Sheets and the store page information.

Benefit 3: Regular Content Updates and Reduced Operational Burden

Integrating Google Sheets with WordPress automates content updates, significantly reducing operational burdens.
For example, if you manage blog post ideas in Google Sheets and post new articles weekly, you can set it up so that adding a new article title and content in Google Sheets automatically creates a new post in WordPress. This eliminates the need for manual article creation and updates, making regular content updates easier.

Conclusion

Integrating Google Sheets with WordPress enables work efficiency and automation. It reduces manual tasks and creates an environment where you can focus on important tasks. Refer to the steps introduced in this article to advance automation. This will not only improve work efficiency but also enhance information consistency and accuracy, boosting the productivity of the entire team.