🚀 Let's Create a Flow to Automate Schedule Management Using Google Calendar with ChatGPT

Let's walk through <span class="mark-yellow">how to set up a flow that automatically organizes your Google Calendar events daily and receives timely notifications through Slack using ChatGPT</span>.

⏱️ Setup time: 10 minutes

🔧 What You’ll Need

• A free Yoom account
• Access to Google Calendar, ChatGPT, and Slack

If you don’t have a Yoom account yet, register now from this registration form!

⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment setup ready for smoother transactions when the API usage fees are incurred. For more details, visit OpenAI API Pricing.

Setup Overview

• Integrate Google Calendar, ChatGPT, and Slack with Yoom
• Copy the template
• Set up Google Calendar triggers and ChatGPT, Slack actions
• Turn on the Flowbot

Step 1: Integrating Google Calendar, ChatGPT, and Slack with Yoom

Let’s start with connecting Google Calendar, ChatGPT, and Slack with Yoom.
Go to My Apps in Yoom and click the "+ Add" button.

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Connect Google Calendar

Search for "Google Calendar" in the search box and click the icon.

Click "Sign in with Google".

Select the account you want to integrate.

Click "Continue".

Google Calendar registration is now complete!

Connect ChatGPT

Search for ChatGPT and select it.

Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.

For the access token, check this guide for step-by-step instructions. Paste it into the Access Token field, and click "Add".

ChatGPT registration is now complete :)

Connect Slack

Search for Slack and select it.

Select the channel you want to connect to and click “Allow”.

📚 Reference: For more detailed steps on how to connect Slack, refer to this guide here.

Now Slack registration is complete :)

Step 2: Copy the Template

Click the 'Try it' button to copy the pre-built Flowbot into your project.

Yoom will copy this template to your “My Project”.

Click "OK" and give it a name to this Flowbot so it’s easy to recognize later.

Step 3: Set Up the Schedule Trigger

Let’s set up the schedule trigger. Click on the schedule trigger icon.

Specify when you want to activate this Flowbot.
For this example, we will use the default setting. You can customize it if needed.

📚 References: For more details on how to set up a schedule trigger, you can refer to the full guide here.

Click “Save” once set.

Step 4: Retrieve Google Calendar Data

Click on the Google Calendar action item.
Give your action a title (optional). Check the pre-configured settings and click “Next”.

⚠️ Note: This time, we will use the “Get list of events (UTC)” action, which operates based on UTC standard time. If you prefer to retrieve events in another timezone you can switch to the corresponding action. Select the action that best suits your needs based on your preferred time zone.

Enter all the required items.

Calendar ID: Click on the input field and select from the displayed options. 

Start Date for Retrieval: Specify the start date for the calendar data you want to retrieve.

End Date for Retrieval: Specify the end date for the calendar data you want to retrieve.

The date will be automatically formatted in the correct input format.

Once set, create a test schedule on the specified date and click “Test”.

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If the test is successful, the retrieved value will be updated. Check that it's correct since we’ll use these values in the following steps.

📚 Reference: For more details on retrieved values and how to set it up, see the guide here.

Step 5: Generate Text with ChatGPT

Next, let’s set up ChatGPT action. Click on “Generate Text”.

Give your action a title (optional). Check the pre-configured settings and click “Next”.

Select the data you want to summarize.
It’s recommended to use the retrieved value from the previous step. By doing so, you can reference the information obtained from the Google Calendar. 

📚 Reference: For more details on retrieved values and how to set it up, see the guide here.

You can also rewrite the instructions if needed.

There are other small settings that you can set up. 

• Role: Set the role of the entity (default: 'user').
• Temperature: Set a value between 0 and 2. A higher value (e.g., 0.8)  generates more creative and varied responses, while a lower value (e.g., 0.3) produces more focused and consistent outputs. It can be left blank.
• Maximum token count: A token is a unit of text (such as words or punctuation) that indicates the amount of text the model can process at once. It can be left blank.
• Model ID: Select the model to be used for generating texts (default, 'gpt-4o'). Different models may affect the quality and style of the output.

Click "Test". When the test is successful, the summarized results get added to the “Retrieved Data”.

Step 6: Send Notification in Slack

Let’s share the generated summary via Slack. Click on the Slack action item.

Give your action a title (optional). Confirm the pre-configured settings and click “Next”.

Next, let’s set up the required field. 

Slack Channel ID: Specify the channel where you want to post your messages.

Message: Set the message to be sent in Slack. By referencing the retrieved value from ChatGPT action, you can send different messages for each time the Flowbot activates.

After the setup is complete, click “Test”. Check if the message is posted on Slack. Then, click “Save”.

Step 7: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow!

Check if the Flowbot you set up is working properly.

That's it! Your Flowbot is ready :)

💡 Other Automation Examples Using Google Calendar and ChatGPT

The integration of Google Calendar and ChatGPT opens up a world of automation possibilities. 

Here are some more examples you can explore for your next automation!

Automation Examples Using Google Calendar

You can automatically register interview appointment dates from received emails into your calendar or update information in other apps based on calendar information.
Perfect for avoiding any schedule oversights.

Automation Examples Using ChatGPT

You can automatically create template email responses to leads and generate texts for other tools. Great for saving you time and speeding up communication.

📖 Summary

Integrating Google Calendar with ChatGPT, you can automate tasks easily, like organizing your schedule and sending timely notifications for your events. In this guide, we focused on how to automatically organize and share Google Calendar events with ChatGPT. With this integration, managing your daily schedule becomes seamless and streamlined, saving you valuable time and effort.

Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now