[No-Code Solution] How to Automatically Notify Google Drive Data
How to Integrate Applications
・
2025-05-15
[No-Code Solution] How to Automatically Notify Google Drive Data
k.hieda
When managing various files and folders on Google Drive, have you ever found yourself unsure of what each file is? Some people might have even missed new files or folders, leading to delays in checking them or accidentally losing data...
<span class="mark-yellow">To avoid such situations, it is recommended to implement automation using Google Drive!</span>
By introducing automation, you can automatically receive notifications via chat or email tools when new files or folders are added, which may allow you to act faster and reduce the chances of missing data compared to doing it manually.
Moreover, implementing automation with Google Drive does not require complex knowledge like programming! We provide a detailed explanation with images on how anyone can easily integrate it, so please give it a try!
For those who want to try it as soon as possible
By using Yoom, you can easily integrate with Google Drive without any coding. Yoom offers pre-prepared templates for integrating with Google Drive, so you can achieve integration immediately just by registering, even without API knowledge.
Various Ways to Notify Google Drive Data
There are several ways to receive update notifications from Google Drive. We have picked out a few methods for you to check out!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience Google Drive update notifications. Registration takes just 30 seconds, so feel free to give it a try!
Automatically Send and Forward Google Drive Data to Email Tools
When files or folders are added to Google Drive, you can automatically notify Outlook or Gmail without missing a beat. By reducing the hassle of checking and sharing progress, you might naturally streamline the pace of your projects. Letting go of notification tasks makes information sharing much smoother, doesn't it?
Automatically Send and Forward Google Drive Data to Chat Tools
This is a flow where notifications are sent to Slack or Microsoft Teams every time a file or folder is added to Google Drive. It allows for smooth sharing on chat tools, potentially eliminating discrepancies and missed confirmations in tasks. Especially for teams with a lot of activity, eliminating the need for manual notifications can be expected to change the overall speed and accuracy of operations. Connecting files and conversations may also increase the likelihood of a seamless flow of information.
Let's Create a Flow to Notify Google Drive Data
Let's get started with creating a flow to notify updates on Google Drive! We will use Yoom to proceed with the setup without any coding, so if you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
In this article, we will explain the setup of a flow bot that “notifies Outlook when a file or folder is created in Google Drive”.
Flow Bot Setup Process
Integrate Google Drive and Outlook with My Apps
Copy the template
Set actions for Google Drive and Outlook
Turn on the trigger and complete the flow setup
Step 1: Set Up My App Integration
Here, you will configure the settings to register the app information to be integrated with Yoom. After logging into the Yoom workspace, click "+ Add" on the My Apps screen.
A list of apps available in Yoom will be displayed. Please search for the app you want to integrate using the search box and proceed with registering it to My Apps.
Google Drive
When this screen is displayed, proceed with the integration by clicking the button to sign in to your Google account.
On the next screen, enter the email address and password for the integration.
Once logged in, proceed to grant permissions.
Once permissions are granted, the registration of My Apps is complete.
Outlook
Select Outlook from the search results. After transitioning to the sign-in screen, enter the Microsoft 365 password.
Once signed in, the Outlook My App Integration is complete.
Step 2: Copy the Template
Once My App Integration is complete, proceed to set up the Flowbot template. Please proceed to copy the template from the banner below.
When the popup below appears, click "OK" to start the setup!
The copied template will be added to My Projects. You can access My Projects from the left menu bar.
Step 3: App Trigger "When a new file or folder is created"
Click the first step of the template to set the trigger (starting point) for the Flowbot. In this step, you will set up the Flowbot to periodically start and detect newly added files or folders in Google Drive.
(1/2) Select Linked Account and Action
The following items are already set on this screen.
Title
App
Account information linked with Google Drive
Trigger Action
Click Next to proceed.
(2/2) API Connection Settings for App Trigger
Trigger Start Interval
Select the interval for starting the flow. The shortest interval is 5 minutes. *The shortest start interval varies depending on your plan.
Once you have selected the start interval, click the Test button. If successful, you can retrieve the following items and values from Google Drive.
These items and values are defined as "Output" in Yoom.
Click the second step of the template. In this step, you will set up to send an email from Outlook to a specified recipient using information from Google Drive.
(1/2) Select Action
The following items are pre-configured.
Title
App
Account information linked with Outlook
Scroll down to proceed with further settings.
To
Set the default recipient for the email. For internal emails, a mailing list is recommended.
Set CC and BCC as needed, and scroll further down.
Edit the email template.
Subject
Set any content you like. By clicking the edit field, you can use the dropdown menu to reference Google Drive's output, so I embedded the end time.
Body
In the default settings, the file ID, file name, and URL retrieved from Google Drive are embedded as reference codes. These codes are also available in the edit field < dropdown menu < output.
Click Next to proceed.
(2/2) Test Email Sending
On this screen, you can preview the email.
Once you have confirmed the preview, click the Test button. If successful, an email will be sent to the specified email address.
Click Save.
Step 5 (Final): Turn ON the App Trigger
Once all steps are set, a completion screen will appear.
Turn ON the trigger to start the Flowbot.
You can toggle the trigger ON/OFF from the top left toggle. The Flowbot setup was easily completed without programming.
Google DriveOther Automation Examples Used
Yoom has many other automation templates that utilize Google Drive! Be sure to look for automation examples with apps you are familiar with.
In Conclusion
We introduced how to automatically send, notify, and forward Google Drive data to chat tools and email tools using the no-code tool Yoom!
Since file additions and new folder creations are automatically shared, it seems like it could help prevent data omissions! This might also improve work speed. Above all, it eliminates the hassle of manual sending and forwarding, which could reduce the workload.
Also, automation using Google Drive can be easily achieved with Yoom, without the need for programming! Since you can smoothly implement automation without specialized knowledge like an engineer, beginners might find this advantageous.
If you want to implement such automation, register with Yoom now! You can create a free account, allowing you to immediately check the actual usability! Please give it a try!
The person who wrote this article
k.hieda
10 years as a web planner and director. When I worked for a web production company, my main focus was on proposing modifications and operation plans to clients and proceeding with production. I'm currently a parallel worker. We produce blogs in Yoom's content division, and receive external public relations projects for companies in our individual business. Since we are starting a private lodging, we aim to thoroughly improve the efficiency of routine work!
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