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When managing schedules and emails in Outlook, have you ever thought, "It would be convenient if I could share this information on Slack"?
Manually notifying schedule changes or important emails can be surprisingly time-consuming.
However, integrating Outlook with Slack often requires programming knowledge, which might make many hesitant to implement it.
That's where the no-code tool Yoom comes in handy! It's easy to set up and attractive because you can start using it right away without any specialized knowledge.
<span class="mark-yellow">By automatically notifying Outlook schedules and emails on Slack, team information sharing becomes much smoother.</span>
If you want to make Outlook and Slack work more conveniently together, please continue reading.
Yoom offers templates for integrating Outlook and Slack! If you want to try it right now, click the banner below to get started!
There are various ways to automatically send or forward data from Outlook. Here are some methods we've picked out for you to check out!
Simply click "Try it out" on the automation example you're interested in, and register an account to experience automatic updates with ChatGPT right away. Registration takes just 30 seconds, so feel free to give it a try!
This is recommended for those who use Outlook for schedule management or work in environments where calendar events frequently change.
This is recommended for those who receive a large number of emails every day and may miss important ones, or for those who want to automate email notifications based on specific conditions to reduce effort.
Recommended for those who are collecting information using forms or want to efficiently manage their Outlook calendar.
Let's get started by creating a flow that automatically notifies Slack with Outlook data! This time, we'll use Yoom to proceed with the setup without any coding. If you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
<span class="mark-yellow">This time, we'll create a flow bot that sends a notification to Slack whenever an event is registered in the Outlook calendar!</span>
The creation process is broadly divided into the following steps:
Register the apps you use in Yoom's My Apps!
Registering in My Apps beforehand will make later settings smoother!
Click "My Apps" and select "+ Add" on the right side of the screen.
※ If you are not subscribed to a general corporate plan for Microsoft365 (formerly Office365), authentication may fail.
The account screen will appear, so click on the Microsoft 365 account associated with the Outlook you want to link.
Enter the account password on the password input screen and click sign in.
Click "My Apps" → "+ Add" on the left side of the Yoom screen.
Search for Slack by "Search by App Name" or find it from the app list.
A screen like the image below will be displayed.
Set the channel to receive notifications and click "Allow".
If Slack is displayed on the My Apps screen, you are done.
Next, copy Yoom's template.
Click the icon for "Try it" on the banner template below.
When the screen shown in the image below is displayed, the template copy is complete.
In this step, we will proceed with the settings to detect the creation of an event in Outlook using Yoom's API and use it as the trigger (starting point) for this automation!
Click on the area within the "When an event is registered in the calendar"!
A screen to select the linked account and action will be displayed, so confirm that the Outlook account to be linked is correct and click "Next".
The next screen will also be an automation settings screen, so proceed with the input according to the content.
The trigger activation interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. It is generally recommended to use the shortest activation interval available in your plan!
※ The shortest interval that can be set for the trigger varies depending on your plan, so be sure to check that point.
For the User ID, click on the input field and select from the suggestions displayed below.
Select any time zone you prefer.
After input, register a new event in the calendar and click "Test".
When the test is conducted, the scheduled data from the linked Outlook will be retrieved and displayed as output as shown below.
The retrieved values can be used when entering settings later.
※ For more details on the output, please check here.
After the test is successful, click "Save".
Finally, let's set up to receive notifications on Slack!
Click on the "Send Message to Channel".
Next, on the screen to select the linked account and action, confirm the Slack account to be linked and click "Next".
The API connection settings will be displayed, so proceed with the settings!
Select the channel ID to post to from the suggestions as shown in the screen below.
For the message, try entering it using the output obtained from the previous test.
In the example below, the message is entered so that you can confirm the finalization of the schedule in Outlook, the title of the schedule, the start date and time, and the Outlook URL.</span>
After entering, click "Test" and confirm that the message has been sent to Slack!
After confirming "Test Success", click "Save".
By clicking the "Turn on the trigger" area in the red frame on the screen below, the flow bot will automatically activate.
Thank you for your hard work on the setup!
In addition to linking Outlook and Slack, these apps can be utilized to automate various tasks. If you want to improve notification efficiency or information sharing, be sure to check out the automation examples below!
You can automatically send contracts or invoices from Outlook or automatically reply to inquiries from input forms using Outlook.
You can freely integrate various SaaS with Slack and receive all kinds of notifications on Slack. Additionally, it is possible to trigger a bot to start when a message is sent to Slack.
By integrating Outlook with Slack, sharing schedule and email information becomes much smoother.
As introduced in this article, with Yoom, you can start automation in just a few steps without any programming knowledge. Utilizing templates is also a great advantage, allowing even beginners to set up without confusion.
First, register for Yoom for free and experience your own convenient automation!
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