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"Are we really checking the form responses properly...?"
Are you overwhelmed with manually checking responses, planning schedules, and contacting stakeholders every time? Many companies use Google Forms for submissions and applications, but if the follow-up relies entirely on human effort, errors and omissions are likely to occur. This is where the automatic integration of Google Forms and Microsoft Teams comes in handy. For example, when a preferred interview date is entered into a form, you can automatically create an event in the Microsoft Teams calendar or notify Microsoft Teams of the submission details, making it easier to share with stakeholders.
In this article, we will introduce what you can do by integrating Google Forms and Microsoft Teams, as well as detailed instructions on how to set it up. Anyone can easily integrate without any coding, so if you're interested in automation, be sure to read to the end!
By using Yoom, you can easily integrate Google Forms and Microsoft Teams without any coding.
Yoom provides templates for integrating Google Forms and Microsoft Teams, so you can achieve integration immediately just by registering, even without API knowledge.
■Overview
The flow "Create a schedule in the calendar on Microsoft Teams from the response content of Google Forms" is a business workflow that streamlines event and meeting schedule management. By automatically reflecting the information collected in Google Forms onto the Microsoft Teams calendar, it reduces the need for manual data entry and enables smooth schedule adjustments. This is expected to facilitate smoother communication and schedule management within the team.
■Recommended for
■Benefits of using this template
By integrating the APIs of Google Forms and Microsoft Teams, you can automatically transfer data from Google Forms to Microsoft Teams!
For example, you can automatically perform data transfers like the ones below without any manual intervention.
Create a calendar event in Microsoft Teams from Google Forms responses
This flow is recommended for recruitment teams that use Google Forms for scheduling interviews and similar tasks!
Once a response is submitted in Google Forms, an event can be automatically added, helping to prevent any oversights or errors in scheduling.
■Overview
The flow "Create a schedule in the calendar on Microsoft Teams from the response content of Google Forms" is a business workflow that streamlines event and meeting schedule management. By automatically reflecting the information collected in Google Forms onto the Microsoft Teams calendar, it reduces the need for manual data entry and enables smooth schedule adjustments. This is expected to facilitate smoother communication and schedule management within the team.
■Recommended for
■Benefits of using this template
You can check the contents of Google Forms from Microsoft Teams, saving you the hassle of switching between tools.
If you want to reduce the risk of missing information, please give it a try.
■Overview
This is a flow that notifies Microsoft Teams of information submitted via Google Forms.
■Recommended for
1. Those who use Microsoft Teams as their main communication tool
・Those who want to share submitted content on Microsoft Teams to promote quick responses and information sharing
2. Those who are streamlining their work by integrating Google Forms and Microsoft Teams
・Those who want to improve work efficiency by eliminating the hassle of manual transcription
■Benefits of using this template
Google Forms is a convenient tool for information gathering.
However, having the person in charge check each submission and share the content with team members on Microsoft Teams might feel cumbersome due to potential input errors and time consumption.
By integrating Google Forms with Microsoft Teams, you can reduce manual tasks, thereby preventing human errors such as input mistakes and omissions.
■Notes
・Please integrate both Google Forms and Microsoft Teams with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger activation interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
You can automatically share updates from Google Sheets, eliminating any time lag in information sharing.
This flow is recommended for those who manage tasks using shared Google Sheets and want to be notified of any updates.
Let's get started by creating a flow that integrates Google Forms with Microsoft Teams!
This time, we'll use Yoom to proceed with the integration of Google Forms and Microsoft Teams without any coding.
If you don't have a Yoom account yet, you can create one using the registration form here.
[What is Yoom]
This time, we will create a flow bot that "creates a schedule in the Microsoft Teams calendar based on the responses from Google Forms"!
The creation process is broadly divided into the following steps.
■Overview
The flow "Create a schedule in the calendar on Microsoft Teams from the response content of Google Forms" is a business workflow that streamlines event and meeting schedule management. By automatically reflecting the information collected in Google Forms onto the Microsoft Teams calendar, it reduces the need for manual data entry and enables smooth schedule adjustments. This is expected to facilitate smoother communication and schedule management within the team.
■Recommended for
■Benefits of using this template
Before setting up the flow bot, let's integrate Yoom with each app.
Steps to Register My Apps for Google Forms
Once you log in to Yoom, select My Apps and click on Add.
Use the search box to select Google Forms from the list of apps.
Click on "Sign in with Google".
Select the account you want to integrate.
Click "Next".
Select "Continue".
You have now registered My Apps for Google Forms.
Note: Microsoft365 (formerly Office365) has plans for home use and general business use (Microsoft365 Business). If you are not subscribed to a general business plan, authentication may fail.
Next, integrate Microsoft Teams.
Select My Apps → Add in the same way as before.
Use the search box to select Microsoft Teams from the list of apps.
Enter the account information to integrate.
Enter your password.
You have now registered My Apps for Microsoft Teams.
Next, copy the template from the Yoom site.
It is possible to set up without using a template, but here we will introduce a method that utilizes templates for easier operation.
If you are familiar with the operation, please try creating from scratch!
Now, please click the banner below.
■Overview
The flow "Create a schedule in the calendar on Microsoft Teams from the response content of Google Forms" is a business workflow that streamlines event and meeting schedule management. By automatically reflecting the information collected in Google Forms onto the Microsoft Teams calendar, it reduces the need for manual data entry and enables smooth schedule adjustments. This is expected to facilitate smoother communication and schedule management within the team.
■Recommended for
■Benefits of using this template
Click "Try this template".
Please select "OK".
Now you have a copy of the template.
The copied template is saved in My Projects.
Once the preparation is complete, proceed to the Flowbot settings!
Click on "When form response is submitted" in the copied template.
The title is entered at the time of copying, but it can be changed!
For the account information linked with Google Forms, make sure to check the linked account.
Ensure that the trigger action is set to "When form response is submitted" and click Next.
Set the trigger activation interval.
The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
The shortest interval that can be set for the trigger varies depending on your plan, so be sure to check that.
The trigger activation interval is the time to check whether the trigger action (when form response is submitted) is executed at the set time.
It is generally recommended to set it to the shortest activation interval for that plan.
Enter the Form ID while checking the annotations.
After setting, execute the trigger action (when form response is submitted) and click Test.
If the test is successful, manually add the Google Form response information from "Add values to retrieve".
Click the + button for the items you want to add, and once you've selected everything, choose "Add".
All the added item names are labeled as Value, so click the pencil icon to change the name.
Change the item name and save it.
For how to retrieve response content when using Google Forms as a trigger, please refer to here.
Once everything is set, save it.
Next, click "Add/Subtract Date and Time" and set it up.
This step is necessary to set the end time of the schedule when creating a schedule in the Microsoft Teams calendar!
The title can be changed.
For the date and time to be converted, select "Interview Date" and "Interview Time" from the values obtained from Google Forms.
If you enter manually without using "Values to Retrieve", the same time will continue to be converted.
Be sure to select from the values to retrieve!
Check the details here. Please refer to here.
For the addition/subtraction settings, set the end time from the start time of the schedule in Google Forms.
Here, we want the end time to be 1 hour later, so we set it to 60 minutes.
The format of the date and time to be converted is selected to match the date and time format set in Microsoft Teams, as shown in the attached image.
Once set, click Test.
If the converted end time value is added to the retrieved values, save it.
Finally, the last setting item!
Click "Create an event in the calendar" and proceed with the settings.
The title can be changed!
Check that the account information linked with Microsoft Teams is set to the account you want to link.
After confirming that the action "Create an event in the calendar" is selected, click Next.
Select the user you want to link from the candidates for the User ID.
Enter the subject as the title of the schedule.
For the start date and time, select "Interview Date" and "Interview Time" from the values obtained from Google Forms.
When selecting, insert a half-width space between the interview date and interview time.
For the end date and time, select "Calculated Value" from the values obtained from the addition/subtraction of date and time.
Check the annotations and set the time zone.
Once set, execute the test, and if it can be added to the Microsoft Teams schedule, save it.
Finally, turn on the trigger and check the operation!
Now the Flowbot setup is complete!
Once posted in Microsoft Teams, it will automatically be reflected in Google Sheets, preventing manual transcription errors or omissions.
By utilizing the APIs of Google Forms and Microsoft Teams, various automations can be achieved.
When a response is submitted to Google Forms, the content can be automatically registered as a task in Asana or transcribed into Microsoft Excel. Additionally, it is possible to integrate data with Salesforce or upload attachments to Box.
◼️Overview
Automatically input information sent via Google Forms into an Excel table.
Please check this article for how to retrieve responses from Google Forms.
◼️Notes
・Feel free to change the information retrieved from the form and the Excel settings as needed.
・The online version of Excel is required.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow for registering information submitted via Google Forms into Asana.
■Recommended for
1. Those who collect information using Google Forms
・Those who use Google Forms for collecting survey or inquiry content
・Those who manage responses from Google Forms
2. Those who manage tasks using Asana
・Those who want to add Google Forms responses as tasks
・Those who centrally manage customer service tasks in Asana
■Benefits of using this template
Google Forms allows you to create custom forms tailored to your needs.
It can be utilized for collecting surveys or as an inquiry form, making information collection more efficient.
However, when it comes to task management, if you want to add Google Forms responses to a task management tool, manual input is required, which can be cumbersome.
This template allows you to automatically register Google Forms responses into Asana, reducing the burden of manual work.
By automating task registration in Asana, you can prevent manual input errors and omissions.
■Notes
・Please integrate both Google Forms and Asana with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow to upload files submitted via Google Forms to Box.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who are collecting data using Google Forms
・Those who are using Google Forms to collect surveys or feedback but are struggling with managing the collected files
・Those who want to smoothly manage files centrally by incorporating automation
2. Companies using Box as cloud storage
・Those who use Box regularly and want to safely store and share various data
・Those who want to automate the file upload process to prevent manual upload errors
■Benefits of using this template
By uploading files submitted via Google Forms to Box, you can improve work efficiency.
For example, it eliminates the need for manual file transfers, saving time.
Additionally, since files are uploaded automatically, there are no transfer errors or oversights, providing peace of mind.
Furthermore, by utilizing Box's advanced security features, the safety of important files is ensured.
This reduces the hassle of file management, allowing you to focus on other important tasks.
As a result, overall work efficiency will improve, and business productivity will increase.
■Notes
・Please connect Google Forms, Google Drive, and Box with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to here.
■Overview
This is a flow bot that automatically links response information submitted via Google Forms to the lead object in Salesforce.
It can be used when you want to register user information submitted from an inquiry form as a lead.
Additionally, you can change the object where the data is stored to any object, such as the opportunity object or account object, for use.
■Notes
・Please feel free to change the settings of Google Forms and Salesforce as needed.
・Integration settings with Yoom are required for both Salesforce and Google Forms.
・Available with Yoom's Team Plan or higher.
・Paid plans such as the Team Plan or Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
In Microsoft Teams, it is possible to automatically send notifications at the end of each month and create folders in OneDrive based on posted messages. Additionally, you can trigger an email in Outlook from a channel post in Teams.
■Overview
This is a flow bot that automatically activates at the end of each month and sends notifications via Microsoft Teams.
This flow bot can perform various automated processes through flows added after the right-side branch.
* For example, you can use it for various purposes such as monthly invoice processing, aggregation processing to spreadsheets, or regular data backup processing.
■Setup Method
・Use the flow bot's schedule trigger to activate the flow bot near the end of each month (28th, 29th, 30th, 31st).
・Use the "Manipulate and Transform Data" action to obtain the flow bot activation date, calculate the difference from the end-of-month date, and verify if it matches the last day of the month.
・If the flow bot activation date is not the last day of the month, the flow bot will terminate.
・If the flow bot activation date is the last day of the month, it will branch to the right and send a notification via Microsoft Teams.
・Specify the channel for the notification.
・Customize the flow added afterward freely according to your purpose and use.
■Notes
・Please modify the flow bot settings as needed.
・Replace the settings and content of the flow added to the right branch with any desired values.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・Branching is a feature (operation) available with a mini plan or higher. If you are on a free plan, the operation of the configured flow bot will result in an error, so please be cautious.
・Paid plans like the mini plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
The "Notify Microsoft Teams when a product is shipped on Shopify" flow is a business workflow that facilitates smooth information sharing in e-commerce operations. By automatically notifying Microsoft Teams of shipping information, team collaboration is enhanced, leading to improved operational efficiency.
■Recommended for
■Benefits of using this template
■Overview
The "Notify Microsoft Teams when a comment is added in WordPress" workflow streamlines website communication. Every time a new comment is posted on WordPress, a notification is automatically sent to a designated channel in Microsoft Teams, enabling quick review and prompt response. This significantly reduces the hassle of comment management and facilitates smooth information sharing within the team.
■Recommended for
■Benefits of using this template
■Overview
This is a flow that creates a folder in OneDrive based on the message content when a message is posted on Microsoft Teams.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who use Microsoft Teams to communicate with members
・Those who want to efficiently manage daily message content and have quick access to necessary information
・Those who want to organize interactions with members and prevent information sharing omissions
2. Those who use OneDrive for file management
・Those who want to eliminate the hassle of manually organizing files and improve work efficiency through automation
・Those who want to automatically create folders based on message content and ensure important information is saved without omission
■Benefits of using this template
By linking Microsoft Teams and OneDrive, there is the benefit of automatically creating a folder when a message is posted.
This allows for smooth communication on Microsoft Teams and eliminates the hassle of organizing related files and documents.
Furthermore, centralized management allows for quick access to necessary information, improving work efficiency.
Additionally, by sharing the created folders, a system is established where all team members can share the latest information.
◼️Overview
When a message is posted in a specific Microsoft Teams channel, it will be automatically forwarded via email using Outlook.
Feel free to modify the body and recipients of the Outlook email as needed.
By adding branching processes in between, you can also change the content and recipients of the email based on the content of the Microsoft Teams post.
◼️Notes
・It is necessary to configure the account information for integration in the operation of each app.
・Microsoft365 (formerly Office365) has both a personal plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
How was it? By integrating Google Forms with Microsoft Teams, you can potentially solve issues like "wanting to automate form response confirmations," "wanting to reduce the hassle of scheduling and notifications," and "wanting to speed up information sharing." Automating data entry and notification tasks can prevent oversights in operations and facilitate smooth team collaboration.
With the no-code tool Yoom, you can easily integrate Google Forms and Microsoft Teams without any programming knowledge! If you're interested, start by creating a free account and see how it works for yourself. Registration takes just 30 seconds! You can experience automatic integration right away.
Why not achieve an efficient workflow without any confirmation oversights by integrating Google Forms with Microsoft Teams?
