"Updating data can be surprisingly time-consuming" "I'm worried about making input mistakes" — Have you ever felt this way?
When using Bubble, there are many situations where you might want to update data in combination with other tools, but API integration requires programming knowledge, and it might seem difficult without an engineer.
So this time, we will introduce a method to easily automate the updating of Bubble data using the no-code tool Yoom. For example, you can set up a flow like "Update a Bubble Thing when a Google Form is submitted" in just a few steps.
By reducing manual work and smoothly linking information between tools, your daily tasks will become much easier. If you think "I might be able to do this myself," please check out the rest!
For those who want to try it out quickly
Yoom offers templates for automating workflows using Bubble! If you want to try it right away, click the banner below to get started!
When a Google Form is submitted, update a Thing in Bubble.
■Overview The flow 'Update Bubble's Thing when Google Form is submitted' is a business workflow that automatically updates a specific record in Bubble triggered by data submission from Google Form. It eliminates the hassle of checking and transcribing form responses, maintaining data consistency and accuracy. Information management becomes smoother, and daily work efficiency improves.
■Recommended for ・Those who are using Google Forms for data collection but find it cumbersome to integrate with Bubble ・Developers and operators who want to automatically update databases created in Bubble ・Business users who want to reduce errors from manual data entry and streamline business processes ・Teams using multiple SaaS apps and looking to automate data integration ・Executives who want to improve daily work productivity through workflow automation
■Notes ・Please integrate Yoom with both Google Forms and Bubble. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Refer to the following for how to obtain response content when using Google Form as a trigger. https://intercom.help/yoom/en/articles/6807133
Various Ways to Automatically Update Data in Bubble
There are several ways to automatically update data in Bubble. We have picked out a few methods for you to check out!
By clicking "Try it out" on the automation example you're interested in and registering an account, you can immediately experience automatic updates in Bubble. Registration takes only 30 seconds, so feel free to give it a try!
Automatically Update Form Data in Bubble
By linking forms with Bubble, you can automatically reflect form responses in Bubble's records (Things). Starting from form submission, you can quickly integrate user registrations, application information, survey results, etc., into Bubble, which can help reduce the effort of manual transcription and input errors.</span>
When a Google Form is submitted, update a Thing in Bubble.
■Overview The flow 'Update Bubble's Thing when Google Form is submitted' is a business workflow that automatically updates a specific record in Bubble triggered by data submission from Google Form. It eliminates the hassle of checking and transcribing form responses, maintaining data consistency and accuracy. Information management becomes smoother, and daily work efficiency improves.
■Recommended for ・Those who are using Google Forms for data collection but find it cumbersome to integrate with Bubble ・Developers and operators who want to automatically update databases created in Bubble ・Business users who want to reduce errors from manual data entry and streamline business processes ・Teams using multiple SaaS apps and looking to automate data integration ・Executives who want to improve daily work productivity through workflow automation
■Notes ・Please integrate Yoom with both Google Forms and Bubble. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Refer to the following for how to obtain response content when using Google Form as a trigger. https://intercom.help/yoom/en/articles/6807133
■Overview The "Update Bubble Thing when HubSpot form is submitted" flow integrates HubSpot and Bubble to automatically update Bubble data upon form submission. This reduces manual data entry and update tasks, achieving efficient data management. In marketing activities and customer management, it reduces operational burden while maintaining a consistent data flow.
■Recommended for ・Those who use HubSpot forms to collect information and operate applications with Bubble ・Marketing personnel spending time on manual data updates ・Developers who want to automate data integration between HubSpot and Bubble ・Business owners who want to streamline business processes while maintaining data consistency ・Those who want to build integrated business workflows using Yoom to integrate multiple SaaS apps
■Notes ・Please integrate both HubSpot and Bubble with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Often overlooked changes, such as storage file names and schedule modifications, are covered by the following flow. By executing the flow at a specified time each day or triggering it with updates from other apps, you can synchronize the latest status with Bubble.
Regularly retrieve file information from Box and update the Thing in Bubble.
■Overview The workflow 'Periodically retrieve file information from Box and update Bubble's Thing' automatically reflects the latest information of files stored in Box to Bubble. By periodically retrieving file information from Box and automatically updating Bubble's Thing, efficient information management is achieved while maintaining data consistency.
■Recommended for Users who want to streamline data management by linking Box and Bubble Personnel who want to reduce the workload of manually managing frequently updated file information IT personnel who want to optimize business processes by utilizing API integration and automatic updates Companies that want to automate data synchronization between different SaaS applications using Yoom Developers who want to achieve efficient information management while maintaining data consistency
■Notes ・Please link Yoom with both Box and Bubble. ・Operations between 'repeating the same process' are functions available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations and data connections of the set Flowbot will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview The flow 'Update Bubble's Thing when an event is updated in Google Calendar' is a business workflow that integrates schedule management and data management. When an event is changed in Google Calendar, the information is automatically reflected in Bubble's Thing, eliminating the need for manual data entry or updates. This ensures consistency between schedules and data, enabling efficient business operations.
■Recommended for ・Those who use both Google Calendar and Bubble and find manual data updates cumbersome ・Developers or project managers who want to automatically update the database when schedules change ・Team leaders who want to streamline business workflows and reduce manual errors ・Executives who want to promote business automation by integrating multiple apps using Yoom
■Notes ・Please integrate both Google Calendar and Bubble with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Automatically Update Data from Database/CRM Services to Bubble
Even if different departments use different database/CRM services, you can integrate and manage them centrally. Automatically reflect updates from spreadsheets or Notion databases in Bubble. This will prevent information discrepancies and double management, making cross-departmental operations smoother.
When a row is updated in Google Sheets, update Bubble as well.
■Overview The "Update Bubble when a row is updated in Google Sheets" flow reduces the effort of data management and maintains consistency of information in business workflows.
■Recommended for ・Those who want to streamline data management by integrating Google Sheets and Bubble ・Business personnel considering automation due to time spent on manual data updates ・Developers who want to synchronize information across multiple tools while maintaining data consistency ・Teams that frequently update Google Sheets and need prompt reflection in Bubble ・Executives looking to improve work efficiency through workflow automation
■Notes ・Please integrate both Google Sheets and Bubble with Yoom. ・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The flow "When the status is updated in Notion, also update the Thing in Bubble" is a business workflow that automates information linkage between Notion and Bubble in project management and data management. It reduces time waste and human error associated with manual data updates, enabling smooth information sharing. By utilizing Yoom, you can streamline daily operations and contribute to improving the productivity of the entire team.
■Recommended for ・Teams or individuals who use Notion and Bubble on a daily basis ・Business personnel who spend time and effort on manual data synchronization ・Project managers who want to improve efficiency through workflow automation ・Developers or startups who want to integrate multiple SaaS apps for centralized management ・Executives or managers who want to maintain data consistency while reducing work errors
■Notes ・Please link each of Notion and Bubble with Yoom. ・Branches are functions (operations) available in plans above the mini plan. In the case of the free plan, the operations of the flow bot you set will result in an error, so please be careful. ・Paid plans such as the mini plan can be tried for free for two weeks. During the free trial, you can use restricted apps and functions (operations). ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Let's Create a Flow to Automatically Update Bubble Data
Let's get started with creating a flow to automatically update Bubble data!
This time, we will proceed with the setup using Yoom, a no-code platform. If you do not have a Yoom account yet, please create one from the Yoom account creation link.
[What is Yoom]
In this article, we will create the flow introduced earlier: "Update Bubble's Thing when Google Form is submitted." The creation process is broadly divided as follows.
Integration of Bubble and Google Form with My Apps
Copying the Template
Retrieving Form Responses and Setting the Thing to Update
Preparing for Flow Operation (Setting the Trigger to ON)
When a Google Form is submitted, update a Thing in Bubble.
■Overview The flow 'Update Bubble's Thing when Google Form is submitted' is a business workflow that automatically updates a specific record in Bubble triggered by data submission from Google Form. It eliminates the hassle of checking and transcribing form responses, maintaining data consistency and accuracy. Information management becomes smoother, and daily work efficiency improves.
■Recommended for ・Those who are using Google Forms for data collection but find it cumbersome to integrate with Bubble ・Developers and operators who want to automatically update databases created in Bubble ・Business users who want to reduce errors from manual data entry and streamline business processes ・Teams using multiple SaaS apps and looking to automate data integration ・Executives who want to improve daily work productivity through workflow automation
■Notes ・Please integrate Yoom with both Google Forms and Bubble. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Refer to the following for how to obtain response content when using Google Form as a trigger. https://intercom.help/yoom/en/articles/6807133
Step 1: Integrating Bubble and Google Forms with My Apps
Register Bubble and Google Forms in My Apps and integrate them with Yoom.
After logging into Yoom, select "My Apps" from the workspace sidebar.
Click "+ Add" on the right side of the My Apps screen.
When the "App List" is displayed, search and select the app name using the search bar at the top right.
Let's start by integrating Bubble.
Select Bubble from the app list.
Set any name for "Account Name". It's easier to manage if the name can identify the API being integrated.
After logging into Bubble, access the edit screen of the API to be integrated. Open the API screen from the gear (Settings) on the left.
Check the items in the diagram under "APIs and Backend Workflows".
Click "Generate a new API token" under "API Tokens". Copy the generated "Private key" and set it in the "Access Token" on Yoom's integration screen.
Copy the red-framed part from the API root URL under "APIs and Backend Workflows" and set it in the "Subdomain" on Yoom's integration screen.
Once the settings are complete as shown in the diagram below, click "Add".
Return to the "My Apps" screen, and if Bubble has been added, the integration is complete. For more details on Bubble integration, please refer to this help page.
Next, let's integrate Google Forms.
Select Google Forms from the app list.
Click "Sign in with Google".
Select any Google account and sign in.
Review the content and click "Continue".
Review the access permissions and click "Continue".
If "Select the information Yoom can access" is displayed, check "Select All".
Return to the "My Apps" screen, and if Google Forms has been added, the integration is complete.
Step 2: Copying the Template
Once the integration of Bubble and Google Forms is complete, copy the template you will use. Click "Try it" on the banner below.
When a Google Form is submitted, update a Thing in Bubble.
■Overview The flow 'Update Bubble's Thing when Google Form is submitted' is a business workflow that automatically updates a specific record in Bubble triggered by data submission from Google Form. It eliminates the hassle of checking and transcribing form responses, maintaining data consistency and accuracy. Information management becomes smoother, and daily work efficiency improves.
■Recommended for ・Those who are using Google Forms for data collection but find it cumbersome to integrate with Bubble ・Developers and operators who want to automatically update databases created in Bubble ・Business users who want to reduce errors from manual data entry and streamline business processes ・Teams using multiple SaaS apps and looking to automate data integration ・Executives who want to improve daily work productivity through workflow automation
■Notes ・Please integrate Yoom with both Google Forms and Bubble. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Refer to the following for how to obtain response content when using Google Form as a trigger. https://intercom.help/yoom/en/articles/6807133
This will copy the template to your Yoom workspace. Click "OK" to proceed to the flow settings.
Step 3: Setting the Trigger for Google Forms
First, set up the trigger action that will initiate the flow.
Click on "When a response is submitted to the form" in Google Forms.
Check the linked account and action details, then click "Next".
Select the desired interval from the "Trigger Interval" dropdown. The trigger timing can be set to 5, 10, 15, 30, or 60 minutes. Depending on your plan, the shortest interval you can set may vary, so be sure to check.
We recommend using the shortest interval available for your plan.
Set the ID of the form you want to use as a trigger in "Form ID".
Click "Test". This will retrieve the most recent response from the specified form. If no response has been submitted within the last hour, an error will occur. In that case, please submit a response to the form for testing purposes.
As an example, we will retrieve responses from the form shown below.
When the "Test Successful" result is displayed, the latest response will be added to "Retrieved Value".
By default, the items to be retrieved are fixed, and responses to the form are not included. Click "Add Values to Retrieve" to add items you want to reflect in Google Forms. For more details on how to add items, please refer to this help page.
Once added, you can see that the retrieved content has been updated as shown below.
Once the values are added, click "Save" at the bottom of the page. Return to the flow screen, and if there is a checkmark next to "When a response is submitted to the form", you are done.
Step 4: Setting the Thing to Retrieve
Next, retrieve the Thing to update.
Click "Search Thing" in Bubble.
Check the linked account and action details, then click "Next".
Set the data type to be searched in "Data Type Name".
Access the API editor screen in Bubble, select "Data" on the left, and the value entered in "Type name" is the data type.
When setting the data type name, it must be entered in lowercase without spaces. For more details, please refer to this help page for "How to Check Data Type Names in Bubble".
Set the field name to be searched in "Field Name".
The red box in the image below is the field name. Please set any field name you want to search for.
Set any conditions in "Search Conditions". You can select from the dropdown.
Set the value obtained in Step 3 in "Search Value". After clicking the input field, you can select the values retrieved from Step 3.
In the example, it is set to "Company Name", and each time a response is submitted, it searches for a Thing that matches (equals) the company name in the response.
Once the settings are complete, click "Test". It will search for a Thing that matches the specified conditions.
When the "Test Successful" result is displayed, the information of the Thing that matches the conditions will be added to "Retrieved Value". If multiple Things match, only the most recent one will be included.
If there are no issues with the values, click "Save" at the bottom of the page. Return to the flow screen, and if there is a checkmark next to "Search Thing", you are done.
Step 5: Setting the Thing to Update
Finally, update the Thing searched in Step 4.
Click "Update Thing" in Bubble.
Check the linked account and action details, then click "Next".
Set the data type to be updated in "Data Type Name". Set it in the same way as in Step 4.
By default, the Thing ID obtained in Step 4 is set in "Thing ID".
Set the update content in "Thing". You can select the value obtained in Step 3 from the menu when clicking the input field. It is also possible to set a fixed value.
Once the settings are complete, click "Test". The Thing searched in Step 4 will be updated with the specified content.
Once the "Test Successful" result is displayed, confirm that the Bubble Thing has been updated as specified, and click "Save".
Step 6: Preparing to Run the Flow (Set Trigger to ON)
Return to the flow screen, and if "All settings are complete!" is displayed, the flow setup is complete. If you want to run the flow immediately, click "Turn Trigger ON".
If you want to run it later, you can turn the trigger ON by clicking the trigger switch on the flow screen.
Based on this flow bot, you can automate various other tasks! Please try out the convenient features of Yoom.
Convenient Automation Examples Using Bubble
In this article, we introduced how to automatically update Bubble based on actions from various apps, but it is also possible to synchronize data from Things created in Bubble to other databases, or send notifications to email or chat tools.
This time, we introduced a method to automatically update data by connecting Google Forms and Bubble. Reducing manual work while streamlining information exchange is a significant advantage, isn't it?
Moreover, even without programming knowledge, anyone can easily create flows using Yoom. Why not register for Yoom for free and expand the range of what you can do?
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
Having worked as a system engineer for four years, I often struggled with manually entering attendance data into Excel and digitizing receipts. I wish I had discovered Yoom sooner. Although I have only just begun using Yoom, I am committed to providing information that will help fulfill everyone's wish for automation.
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