How to forward the email body to Gmail when an email is received in Outlook
How to Integrate Applications
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2025-04-08
How to forward the email body to Gmail when an email is received in Outlook
a.ohta
In companies, it is often necessary to use multiple email accounts. Checking a large number of emails that arrive here and there instantly is a simple task, but surprisingly challenging... Although the time to check each one is short, when it becomes a daily routine, the total time can add up significantly. If you're struggling with how to consolidate emails, this time we will share a dream-like method to automatically forward emails by linking Outlook and Gmail, "When an email arrives in Outlook, send the email body to Gmail."
By not having to check both Outlook and Gmail, and completing tasks with just one email check, you can expect significant time savings. You will also eliminate the need to switch between troublesome apps! Please make sure to check it out until the end.
Recommended for
Those who use Outlook and Gmail
Those considering linking Outlook and Gmail to improve work efficiency
Those who want to reduce the hassle of email checking tasks by linking Outlook and Gmail
Those aiming to shorten work time by linking Outlook and Gmail
For those who want to try it immediately
In this article, we will introduce a method of linking using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start immediately from the template below, so please give it a try!
[What is Yoom]
How to Integrate Outlook and Gmail Without Code
Now, let's create a flow bot that "sends the email body to Gmail when an email arrives in Outlook." Using the domestic no-code tool Yoom, even those without programming knowledge can easily automate flows!
This time, instead of creating a flow bot from scratch, we will use a template with a pre-built flow. Yoom offers various templates, allowing you to create your desired flow bot without code in no time!
Once you've completed the Yoom registration, please click the banner below to proceed.
Let's integrate Yoom with each app next. This is called "My App Integration". Integrating My App with Outlook and Gmail is very easy!
My App Settings
Click on the template banner, and you'll find a "Try this template" button at the bottom of the screen. Click it. This will take you to a page called "My Projects", where you can select "My Apps" from the menu on the left side of the screen!
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Click on "Create New" at the top right! Enter "Gmail" in the search box, and the Gmail icon will appear, so click on it.
On the page called Select Account, click on the Google account of the Gmail address you want to integrate with Yoom! Next, you'll be taken to a page called Log in to Yoom, so press Next. Finally, if a page appears saying Yoom is requesting additional access to your Google account, just press Continue, and you're all set!
The integration between Gmail and Yoom is complete, so let's continue by integrating Outlook with Yoom. This next step is even easier.
The My App integration for Outlook is completed instantly if you're logged into Microsoft 365, so make sure to log into Microsoft 365 in advance.
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Just like with Gmail, search for "Outlook" from My Apps. The Outlook icon will appear, so click on it. The integration will be completed in just a few seconds without the screen changing. It's really fast!
Now that both apps are integrated with Yoom, let's move on to creating a Flowbot!
Outlook Trigger Settings
From the My Projects on the left side of the screen, click on "[Copy] When an email arrives in Outlook, send the email body to Gmail"! Press Edit at the top right.
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Press "When an email is received" on the Outlook icon. Since the necessary items are pre-entered due to using the template, just click Next!
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Specify the email folder ID. You will be able to forward only the emails that arrive in the selected email folder to Gmail.
Click inside the box to display a list of folders, and just select one. Thanks to My App integration, setting this up is so easy. Isn't it amazing!
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After selecting the email folder ID, press the Test button just below. If a blue "Success" is displayed, press Save and proceed to the next step.
Gmail Settings
Finally, let's set up Gmail. Press "Send Email" on the Gmail icon. You will move to a page called Email Settings, but since you are creating a Flowbot using a template, there is no need for any particular settings.
If you want to add any optional content, place the cursor inside the body box and click. This will bring you to a state like the one above, so click on "When an email is received" on the Outlook icon and select the content you want to add to the body.
You can add email information such as importance, attachments, etc., so feel free to customize it!
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Once the email settings are complete, move to the test page. If there are no issues with the displayed content, press the Test button just below. If a blue "Success" is displayed, press Save to finish!
This completes the creation of the Flowbot that integrates Outlook and Gmail. Well done!
Other Automation Examples Using Outlook and Gmail
In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Outlook and Gmail. All of them can be used with simple settings, so if you find something interesting, please give it a try!
Other Automation Examples with Outlook and Gmail
You can register events in Outlook based on form information and send emails via Gmail, or update Outlook event information based on received content. Additionally, you can integrate with Salesforce to read received business card images using OCR, register them as contacts, and then send a thank-you email via Outlook.
Automation Example Using Outlook
Automatically Reply to Emails from Outlook When Specific Actions Are Taken
By sending a detailed email notification of the action performed to a specified email address via Outlook, you should be able to respond promptly to customer inquiries.
Read document data received in Outlook using OCR, update the file name, and store it
The document data received in Outlook is renamed according to its content and automatically uploaded to a specified folder, which is expected to improve data management accuracy.
Receive Inquiry Emails in Outlook and Create Response Content with Dify
By using Dify to automatically generate response content, you may reduce the effort of creating response drafts from scratch.
Example of Automation Using Gmail
Send an Email via Gmail When a New File is Created
When a new file is created, an email is sent via Gmail, allowing for quick file integration.
Add Content When Emails with Specific Labels Arrive in Gmail
By extracting necessary information from emails with specific labels using AI, it is possible to reduce the chances of overlooking emails or missing out on creating necessary content.
Benefits of Integrating Outlook and Gmail
1. Automatic Email Forwarding
Even if your email accounts are different, you can check both emails with a single tool. By eliminating the hassle of switching between different tools, you can save time, making it one of the flows you'd be happy to automate!
2. Email History Preservation
Integrating Outlook and Gmail makes it easy to back up emails. Even if the logs of one email tool are accidentally deleted, you can rest assured if the email logs remain in the other email through automatic forwarding. You can also choose to forward only specific emails, ensuring that important communications are securely saved!
3. Centralized Schedule Management
By consolidating emails through automatic forwarding, it becomes easier to organize meeting schedules in Google Calendar or Outlook Calendar. Additionally, you can automate the flow of notifying Gmail when an event is registered in the calendar via Outlook!
Conclusion
Many companies likely utilize the advantages of both Outlook and Gmail while differentiating their use. However, having to check all different tools can be quite a task.
But with Yoom, you can consolidate email content into a single tool while maintaining the strengths of each tool! Moreover, you can forward only the necessary emails and content, making email management significantly easier.
Even without programming knowledge, you can easily integrate Outlook and Gmail, so take this opportunity to try Yoom!
The person who wrote this article
a.ohta
After working as a general store manager, I started working from home as an SEO writer. Later, an outsourcing agreement was signed with a marketing startup for about 5 years.
Surrounded by students at the University of Tokyo, I held a computer and spent my days studying various business terms and how to use SaaS tools.
When I was a general store manager, time was taken over and over again by office work such as sales and inventory management, human resource management, and ordering, etc., and I was unable to serve customers and often missed sales times. Even when outsourcing, there are many detailed tasks such as input, etc., and “can't such monotonous tasks be automated?” I thought so, and I really sympathize with Yoom's vision!
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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