Are you managing projects with Asana and facilitating team communication with Slack, yet struggling with missing task additions or the hassle of switching between apps?
This is where the integration of Asana and Slack using the no-code tool Yoom comes in handy. With this integration, you can automatically notify Slack of task additions in Asana. This will streamline your team's task management, reducing delays in responses and the burden of information sharing.
In this article, we will clearly explain how to send a message to Slack whenever a new task is added to an Asana project using Yoom.
Recommended for
Those who are using Asana and Slack separately
Those managing tasks with Asana and communicating with the team via Slack but find the information integration cumbersome
Those considering integrating Asana and Slack to streamline task notifications and progress sharing
Those looking to advance project management and workflow automation
Those who want to facilitate smooth information sharing in operations involving multiple teams, such as engineers and customer success
For those who want to try it immediately
This article introduces the integration method using the no-code tool "Yoom". No complicated settings or operations are required, making it easy for non-engineers to implement. You can start right away using the template below, so please give it a try!
When a new task is added to an Asana project, send a message to Slack.
Now, let's explain how to use the no-code tool Yoom to "send a message to Slack when a new task is added to an Asana project"!
How to Notify Slack of Task Additions in Asana
It is possible to achieve this by using Asana's API to receive notifications when a new task is added to an Asana project and using Slack's API to send notifications to a specified channel. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.
The general flow is as follows:
Connect Yoom with Asana and Slack as My Apps
Copy the template
Configure the flow details
Turn on the trigger
If you are not using Yoom, please register for free here. If you are already using Yoom, please log in.
Step 1: Connect Asana and Slack as My Apps
After logging into Yoom, click "New Connection" from the "My Apps" menu on the left side.
When the search window appears, enter the app name and search.
Connect Asana as My App
First, sign in to Asana. Next, allow permissions in Asana.
Then return to Yoom, and the My App connection will be complete.
Make sure it is added to the My Apps list.
Now the preparation is complete.
Next, we will move on to configuring the flow details, so click "Try it" from the banner below to copy the template.
When a new task is added to an Asana project, send a message to Slack.
First, set up the trigger in Asana. The first page reflects the account information linked with My Apps.
If necessary, modify the title and check the account information before proceeding. Next, set the trigger interval.
The trigger interval can be set from 5 to 60 minutes, but please note that it may not be selectable depending on your Yoom plan. In the image above, Asana tasks are checked every 5 minutes.
Select other required items from the options, perform operations on Asana, and then click "Test".
If the task information registered in Asana is added to the output, click "Save" to complete the trigger setup.
Step 3: Set Up Slack Message
Next, set up to notify Slack with task information. On the first page, as before, modify the title and check the account information before proceeding.
Next, set the notification content using the output.
The output section reflects the acquired information. Once everything is entered, click "Test".
The test was successful, and a notification was received on Slack.
Click "Save" to complete all settings.
Finally, turn the trigger ON.
Now, whenever a task is added in Asana, a notification will automatically be sent to Slack.
The flow you set up is as follows.
When a new task is added to an Asana project, send a message to Slack.
You can change the notification recipients based on priority, such as notifying your supervisor for high-priority tasks. It is also possible to arrange for high-priority items to be sent by email only.
For those with a large volume of tasks and the potential for information to get buried, changing the notification recipients based on priority can help prevent oversights!
Register Tasks in the Calendar
You can automatically register task deadlines in the calendar.
Since you can see everything at a glance on the calendar, you will be able to quickly identify tasks with approaching deadlines. Additionally, by utilizing Google Calendar's reminder feature, you can reduce the panic of realizing "Today was the deadline!"
This is recommended for large teams or teams handling multiple tasks simultaneously.
Other Automation Examples Using Asana and Slack
Besides the flow introduced here, you can achieve various business automations using Asana and Slack. All can be used with simple settings, so if there's anything you're interested in, please give it a try!
Other Automation Examples Using Asana and Slack
This is a flow bot that notifies Slack of task completions and deadlines.
Notify Slack about tasks in Asana that are due today.
■Overview "Notify Microsoft Teams when a new task is created in Asana" is a workflow that seamlessly integrates task management and team communication. It instantly notifies Microsoft Teams of task additions in Asana, facilitating smooth information sharing among the team. This prevents overlooking tasks and delays in information transmission, ensuring smooth project progress.
■Recommended for - Project managers who use Asana for task management - Team leaders who want to strengthen team communication with Microsoft Teams - IT personnel looking to streamline integration between multiple SaaS applications and automate tasks - Companies aiming to improve team productivity through timely sharing of task notifications
■Notes - Please integrate Asana and Microsoft Teams with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please note. - Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business). Authentication may fail if you are not subscribed to the general business plan.
■Overview The "Notify via Gmail when a new task is created in Asana" flow leverages the integration between Asana and Gmail to streamline task management. It helps prevent task oversight and delays in information sharing, ensuring smooth project progress.
■Recommended for ・Those using Asana for project management and looking to streamline task notifications ・Team leaders who use Gmail daily and want to integrate task management with email notifications ・Project managers who want to share information smoothly with stakeholders when a new task is created ・Business professionals who spend time on manual email notifications and want to improve work efficiency through automation ・IT personnel in companies who want to enhance communication transparency through Asana and Gmail integration
■Notes ・Please integrate both Asana and Gmail with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
This is a flowbot that automatically adds a card to Trello when a task is added to Asana. Please use it when synchronizing information between Asana and Trello.
■Overview This flow, 'Notify the person in charge on Slack with a DM when an email with specific keywords is received,' is a business workflow to promptly respond and avoid missing important emails.
■Recommended for: ・Business persons who use Gmail regularly and want to avoid missing important emails ・Managers who want to facilitate communication within the team using Slack ・Business staff who want to automate and improve efficiency based on specific keywords ・Companies aiming to expedite information sharing by enhancing the collaboration between email and chat tools
■Notes ・Please link each of Gmail and Slack with Yoom. ・Branches are a feature (operation) available on plans of Mini Plan or above. If you are using the Free Plan, operations set in the flow bot will result in an error, so please beware. ・Paid plans such as Mini Plan offer a two-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please be aware that the shortest trigger interval varies depending on the plan.
■Overview The "Notify Slack when a message with specific conditions is posted on Google Chat" workflow facilitates seamless information sharing across different communication tools. For example, it automatically notifies Slack when a message containing specific keywords is posted on Google Chat. This improves the efficiency of information sharing within the team and ensures important messages are not missed.
■Recommended for - Team leaders who use Google Chat and Slack daily - IT personnel who want to automate information sharing between different chat tools - Company administrators who want to set message notifications based on specific conditions to improve business efficiency
■Cautions - Please link Google Chat, Slack, and Yoom individually. - The trigger activation interval can be set at 5, 10, 15, 30, or 60 minutes. - Note that the shortest activation interval depends on the plan. - Integration with Google Chat is only possible with Google Workspace. See below for details. https://intercom.help/yoom/ja/articles/6647336
■Overview The 'Create a folder in Box based on a specific post on Slack' flow is a business workflow that automates necessary folder creation through the integration of Slack and Box. With this workflow, when a message containing specific keywords is posted on Slack, a folder will be automatically created on Box, achieving efficient file management.
■Recommended for those who: - Are business users who regularly use Slack and Box and feel challenged by information organization - Are administrators who want to strengthen integration with Slack while using Box for project management and team collaboration - Are IT staff in companies who want to reduce the hassle of manual folder creation and improve business efficiency - Want to automate folder creation and smoothly proceed with document storage
■Notes - Please connect Slack and Box with Yoom, respectively. - The branches are a feature (operation) available on plans higher than the Mini Plan. For the free plan, the operation of the flow bot being set will result in an error, so please be careful. - Paid plans like the Mini Plan can be tested free for two weeks. During the free trial, you can use restricted apps and features (operations). - Triggers can be set to intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval differs by plan.
■Overview Do you want to manage task requests and important reports from Slack in Trello without missing them? Manually picking out tasks from messages posted in the channel and creating cards is time-consuming and can lead to missed follow-ups. By using this workflow, you can detect Slack messages that contain specific keywords and automatically create cards in Trello, improving task management efficiency and preventing omissions.
■Who we recommend this template for - Project managers who manually copy requests and reports from Slack into Trello - Support representatives who want to manage customer inquiries and bug reports posted in Slack - Team leaders who want to streamline task management within the team and prevent missed responses
■Notes - Connect Yoom with both Slack and Trello. - You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes. - The shortest trigger interval varies by plan.
■Overview The workflow 'Automatically create a GitLab issue when receiving a message containing a specific keyword in Slack' generates issues directly from team communication. This allows important information to be promptly reflected in project management tools, preventing omissions and delays in work. By automatically creating issues from daily chats, it enables efficient task management.
■Recommended for: - Team leaders who use Slack and GitLab daily - Engineers who want to create issues directly from chats and improve task management efficiency - Managers who want to automate project management and prevent work omissions - Those who want to enhance integration between GitLab and Slack to boost team productivity
■Cautions - Please link Yoom with both Slack and GitLab. - Triggers can be set at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Branching is a feature (operation) available with Mini Plan and above. For Free Plan users, operations set for flow bots will result in errors, so please be aware. - Paid plans like Mini Plan can be trialed for free for two weeks. During the free trial, you can use restricted apps and features (operations).
■Overview The 'Edit Zoom Meeting Information Based on Slack Post Content' workflow streamlines changes to meeting schedules. Tasks are completed solely through chat operations, enhancing convenience.
■Recommended for ・Those who communicate using Slack ・Those who use Zoom meetings but find it cumbersome to change schedules or edit information ・Those who want to quickly reflect Slack post content to maintain meeting information ・Those who want to streamline team schedule management and make effective use of time ・Those who want to integrate multiple tools and build a smooth workflow
■Notes ・Please link both Slack and Zoom with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The flow 'Update Google Calendar events based on Slack posts' is a business workflow that automatically manages schedules from daily communication. It detects important posts and event information on Slack and automatically adds or updates events in Google Calendar based on them. This smooths information sharing within the team and reduces the time and effort required for manual schedule management. In environments where project progress management and meeting schedule adjustments frequently occur, rapid event updates are possible, leading to increased business efficiency.
■Recommended for - Members of teams that use Slack daily and have many important posts - Those who use Google Calendar for schedule management but feel burdened by manual updates - Leaders who frequently need to adjust meeting or project schedules and seek automation - Project managers who want to centralize team communication and schedule management - Those who want to reduce human errors associated with manual event additions
■Notes - Please link both Slack and Google Calendar with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■Overview The 'Update Google Drive file description based on Slack post content' workflow is an automation process aimed at improving team communication and file management efficiency. By automatically reflecting important information and updates shared on Slack in the description field of the corresponding Google Drive files, centralized information management becomes possible. This reduces the need for manual updates and creates an environment where the latest information can always be shared with the entire team.
■Recommended for - Team leaders who use Slack daily and want to improve information sharing efficiency - Project managers who spend a lot of time managing files on Google Drive - Business persons who find manual information updates cumbersome - IT personnel in organizations who want to quickly share the latest information with the entire team - Executives and managers considering automating business processes
■Notes - Please link both Slack and Google Drive with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
Benefits and Specific Use Cases of Integrating Asana with Slack
Benefit 1: Prevent Task Recognition Delays and Clarify Response Priorities
When a new task is added to an Asana project, a message is sent to Slack, making it easier for stakeholders to recognize the task at the appropriate time. Even if not everyone on the team is constantly checking Asana, Slack notifications can help make everyone aware of the task.
For example, when the sales team adds a follow-up task for a new deal in Asana, the customer success team can receive that information on Slack, allowing them to immediately determine response priorities and adjust schedules accordingly. This helps prevent task recognition delays and omissions, ensuring smooth business operations!
Benefit 2: Reduce the Burden of Switching Between Task Management and Communication
When task management is done in Asana and communication in Slack, you need to switch between apps to check information. With Asana tasks being notified in Slack, it's easier to grasp the status of tasks on Slack, reducing the burden of moving between tools.
For instance, the engineering team might be able to check ongoing development tasks in Asana while recognizing the latest task additions from Slack notifications, allowing them to quickly transition to the next task. This reduces the time spent switching between tools and helps maintain focus on work.
Benefit 3: Make It Easier for All Stakeholders to Grasp Task Progress
Even if tasks are added in Asana, some members might overlook that information. Notifications to Slack make it easier for all stakeholders to share the status of tasks.
For example, when the marketing team registers a new campaign task in Asana, the design team and writers can check the Slack notification and be ready to start working immediately. This makes it easier to always grasp the progress of the entire team, potentially enabling smooth project progression.
Conclusion
If you want to make task management in Asana and communication in Slack smoother, we recommend using Yoom for automation! By sending notifications to Slack every time a task is added, it becomes easier for the entire team to keep track of the latest tasks, reducing the burden of information sharing.
Yoom is a no-code tool, so you can easily set it up without programming knowledge. Why not register for free with Yoom now and start automating your tasks?
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With five years of experience as an SEO writer, I continue to write with the motto of being "easy to read" and "easy to understand." I want to convey the convenience of Yoom, which allows app integration without programming knowledge, to as many people as possible!
