How to Register an Event in Google Calendar Based on HubSpot Form Information

[What is Yoom]

Now, let's introduce how to use the no-code tool Yoom to "Register a schedule in Google Calendar based on HubSpot form information".

How to Summarize Content Added to HubSpot in Google Calendar

By utilizing this flow bot, you can automate the task of manually adding form information to Google Calendar.
This reduces the effort of inputting, prevents mistakes and omissions, and is expected to improve work efficiency.
We will proceed with the following major processes.

• Register My Apps for HubSpot and Google Calendar
• Copy the Template
• Set Triggers and Actions
• Turn on the Trigger and Check Operation

You can issue a Yoom account from here.
If you already have an account, make sure to log in!

Step 1: Connect HubSpot and Google Calendar to My Apps

First, let's connect Yoom with the apps.

1. Register My Apps for HubSpot

Once logged into Yoom's workspace, click My Apps → Add and select HubSpot.

Select "Sign in to your HubSpot account".

Enter your Email assress.

Check the account to be linked and click "Select Account".

2. Register My Apps for Google Calendar

Similarly, click My Apps → Add → Google Calendar.

Click "Sign in with Google".

Select an account.

Click "Next".

Click "Continue".

This completes the registration of Google Calendar to My Apps.

Step 2: Copy the Template

Copy the template you will use.
Click the "Try it" banner below.

Then, a message will appear indicating that the copy was successful, so click "OK".

With this, the template has been copied.
The copied template is saved in My Projects.

Step 3: Set HubSpot Trigger

Next, let's configure the flow bot.
Click on the "When the form is submitted" of the template you just copied.

1. Select Linked Account and Action

The title is already entered, but you can change it.
Check the account information linked with HubSpot.
Select "When the form is submitted" as the trigger action.
Once set, click "Next".

2. API Connection Settings for App Trigger

Set the trigger activation interval.
The shortest activation interval varies depending on the subscription plan.
Set the form ID.
Once set, run the test.

If the test is successful and HubSpot information is retrieved, save it.

Step 4: Set Google Calendar Action

This is the final step.
Click "Create Event" to proceed with the settings.

1. Select Linked Account and Action

The title is already entered, but you can change it.
Check the account information linked with Google Calendar.
Select "Create Event" as the action.
Once set, click "Next".

2. API Connection Settings

Select the calendar ID from the options.
Choose the required fields such as the event title from HubSpot's output.
Once set, click test and save.

Once saved, a message will appear indicating that all settings are complete, so click "Turn on Trigger".

Now the flow bot setup is complete!

Other Automation Examples Using HubSpot and Google Calendar

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of HubSpot and Google Calendar.
All of them can be used with simple settings, so if you find something interesting, please give it a try!

Other Automation Examples with HubSpot and Google Calendar

When an event is created in Google Calendar, you can update contact information in HubSpot or add notes.
Furthermore, by integrating with Slack, you can create an event and notify details when deal information is registered.

Examples of Automation Using HubSpot

Register when a contact is added or a form is submitted in HubSpot

Lead information is automatically reflected, reducing human resources and allowing you to allocate resources to other tasks.

Issue a Document When a Hubspot Contact Reaches a Specific Status

The accuracy of information is enhanced as the latest documents, accurately reflecting contact information, are generated promptly.

Notify when a form is submitted to Hubspot

With automatic notifications, you may be able to prevent input errors and missed communications as manual entry becomes unnecessary.

Example of Automation Using Google Calendar

Create an event in Google Calendar from form information and send materials or links via email

By automating manual tasks, you can create an environment that allows you to focus on core tasks and enjoy benefits such as efficient information sharing.

Notify when an event is registered or updated in Google Calendar

By receiving event information immediately, you can expect to improve the efficiency of schedule management.

Benefits of Integrating HubSpot with Google Calendar

Benefit 1: Improved Operational Efficiency

By automatically registering HubSpot form information into Google Calendar, you can eliminate the need to manually add schedules. For example, let's say a meeting schedule is submitted via a form. Manually adding it to Google Calendar each time can be time-consuming. By integrating HubSpot with Google Calendar, you can reduce the workload of adding events to Google Calendar, potentially improving operational efficiency.

Benefit 2: Reduction of Human Errors

The introduction of automation increases the likelihood of preventing mistakes such as forgetting to add HubSpot form information to Google Calendar. For instance, when registering numerous meetings, there might be omissions in adding them to Google Calendar, leading to double bookings. If you can automatically add HubSpot form information to Google Calendar, you can immediately add form information to Google Calendar, preventing human errors. This reduction in administrative burden should allow for smoother operations.

Benefit 3: Smoother Information Sharing Among Teams

Since you can share schedules on Google Calendar, it becomes easier for the entire team to check registered schedules. This enables schedule visualization and is expected to strengthen team collaboration. For example, if a team leader wants to check the meeting status of members, they can share schedules via Google Calendar. By providing advice based on this information, productivity may improve.

Conclusion

By integrating HubSpot with Google Calendar, you can automate the task of adding schedules and expect to prevent human errors. Additionally, since schedules can be easily shared within the team, operations can be carried out smoothly.

By utilizing Yoom, you can create app integrations and flow bots without coding. With Yoom's templates, setup is easy, making it accessible even for beginners.

Why not take this opportunity to integrate HubSpot with Google Calendar and automate the task of adding schedules?