How to integrate Kaonavi with LINE WORKS to automatically add information to Kaonavi and notify LINE WORKS when employee information is registered in the database.

Step 1: Integrate Kaonavi and LINE WORKS with My Apps

(1) After logging into Yoom, select "My Apps" from the left column and click "+ New Connection".

(2) From the list of new connections in My Apps, click on Kaonavi.
(3) On the "New Registration for Kaonavi" screen, enter the account name and API token after checking the red line.
For detailed registration instructions for Kaonavi, please refer to the following site.

How to Register Kaonavi with My Apps

Once the input is complete, click "Add".
(4) Next, register LINE WORKS with My Apps. Similarly, click on LINE WORKS from the list of new connections in Yoom.
(5) The new registration screen for LINE WORKS will appear, so enter the client ID, client secret, and scope, then click "Add".
For instructions on how to register LINE WORKS with My Apps, please refer to the link below.

How to Register LINE WORKS (API2.0) with My Apps

Once the integration is complete, Kaonavi and LINE WORKS will be registered in Yoom's My Apps.

This completes the My Apps registration.
Next, let's set up triggers using templates!

Step 2: Setting Up When Employee Information is Registered in Yoom's Database

(1) First, check the settings of the database to be used.
The items can be set arbitrarily, but be sure to set the "Employee Number" to be used as a unique key when integrating with Kaonavi.

(2) Next, use the template introduced earlier. Click "Try it" on the banner below to copy it.

Click on "When a new one is created" for the app trigger.

(2) From the "Select Database" screen, keep the title and action as "When a new one is created".

Scroll down and select the database created in (1) from the dropdown.
Once selected, click "Next".

(3) From the "Detailed Settings for Launch Conditions" screen, information available for output will be displayed.
※ For more details on output, please refer to the following site.

About Output

Once confirmed, click "Save" at the bottom.

Step 3: Integrate with Kaonavi to Register Members

(1) Next, integrate with Kaonavi to register members.
Click "Register Members".

(2) From the "Select Integration Account and Action" screen in Kaonavi, verify that there are no errors in the account information for integration with Kaonavi, keep the action as "Register Members", and click "Next".

(3) From the "API Connection Settings" screen, use the output to select employee number and name.
Other fields are not mandatory. Please enter the necessary fields.

Once the input is complete, click "Test" at the bottom, and if no errors occur, click "Save".

Step 4: Integrate with LINE WORKS to Send Messages to Talk Rooms

(1) Next, integrate with LINE WORKS to send messages to talk rooms.
Click "Send Message to Talk Room".

(2) From the "Select Integration Account and Action" screen in LINE WORKS, verify that there are no errors in the account information for integration with LINE WORKS (API2.0), keep the action as "Send Message to Talk Room", and click "Next".

(3) From the "API Connection Settings" screen, select the bot ID from the candidates.

Scroll down, check the red line, and enter the talk room ID.
The content entered in the message will be notified to LINE WORKS. Additionally, by using output in the text, you can reference information from the database.

Once the input is complete, click "Test", and if no errors occur, click "Save" at the bottom.
(4) Finally, click "Turn on Trigger".

This completes the flow bot for "Automatically add information to Kaonavi and notify LINE WORKS when employee information is registered in the database".

Other Automation Examples Using Kaonavi and LINE WORKS

At Yoom, we have many other examples of automation using Kaonavi and LINE WORKS, so let us introduce a few.

1. Send a Message in LINE WORKS When Member Information is Updated in Kaonavi

When employee information is updated in Kaonavi, a notification is automatically sent to LINE WORKS. By sharing updated member information in real-time, this can enhance communication across the organization and improve the efficiency of HR-related tasks.

2. Update the member's basic information in Kaonavi and notify LINE WORKS when the database information is updated

When the information in Yoom's database is updated, the information in Kaonavi is automatically updated and a notification is sent to LINE WORKS. This allows the entire process to be completed with just an update to Yoom's database, reducing the burden on HR personnel.

3. Register employees in Kaonavi and issue LINE WORKS accounts based on information submitted via Google Forms

By utilizing this flow, when responses are submitted to Google Forms, employee registration in Kaonavi and new user registration in LINE WORKS are automatically performed. This will improve the efficiency of the onboarding process, allowing for smooth operations from the very beginning of employment.

Additionally, if you want to check templates using Kaonavi or LINE WORKS, please visit the following sites.

List of Flowbot Templates Using Kaonavi

List of Flowbot Templates Using LINE WORKS

Benefits and Examples of Integrating Kaonavi and LINE WORKS

Benefit 1: Instant Information Sharing

When new employee information is registered in the database, notifications are immediately sent via LINE WORKS, facilitating smooth information sharing among stakeholders.
For example, when information about a new employee is added, their direct supervisor and team members can immediately receive this information on LINE WORKS. This minimizes the risk of communication lapses, such as "I wasn't aware of the information."
Furthermore, the speedy sharing of employee information allows stakeholders to take necessary actions promptly, supporting smooth business operations.
This integration is particularly beneficial for HR and administrative departments involved in onboarding processes.

Benefit 2: Centralized Management of Employee Data

Kaonavi is a tool that allows centralized management of employee basic information, skills, career history, and evaluation data.
By automatically linking information from the database to this system, you can always maintain accurate and up-to-date data.
For instance, if there is a new department or position for an employee, this information is not only immediately reflected in Kaonavi but also shared with managers and relevant departments via LINE WORKS notifications. This centralized management system eliminates the need for personnel to check multiple systems, allowing them to quickly proceed with the next steps.

Benefit 3: Prevention of Information Leaks and Errors

Manual data entry and information sharing are prone to human errors and communication lapses.
However, by implementing a system that automatically integrates Yoom's database with Kaonavi and LINE WORKS, these risks can be mitigated.
For example, important information such as an employee's start date or contract terms is automatically registered in Kaonavi from the database and immediately notified via LINE WORKS, ensuring that all stakeholders share accurate and up-to-date information. This system is expected to prevent inconsistencies and troubles caused by errors.

Conclusion

By integrating Yoom's database functions with Kaonavi and LINE WORKS, it seems possible to streamline the management and sharing of employee information!
This system not only prevents task duplication and errors but also realizes instant information sharing and smooth communication, enhancing overall business productivity.
Moreover, by enabling centralized management of employee data, you can maintain accurate and up-to-date information at all times, allowing for speedy decision-making and appropriate responses. This integration is especially recommended for companies aiming to improve the efficiency and accuracy of HR operations.
To enhance the reliability of operations and create a more comfortable working environment, why not consider implementing this solution?