How to integrate kickflow with LINE WORKS to automatically notify approval results from kickflow to LINE WORKS

Are you finding it cumbersome to share approval results for various applications? This article introduces a method to automate approval notifications through the integration of kickflow and LINE WORKS. This automation may help reduce manual verification tasks and improve work efficiency. The automation introduced in this article can be easily implemented without programming. Please take a look. Recommended for: - Team leaders who have already implemented kickflow and are considering further work efficiency improvements using LINE WORKS. - Administrative departments facing challenges with notification omissions or response delays after application approvals. - Headquarters managers seeking timely information-sharing methods due to the increase in remote work. - Project managers who want to streamline the approval process during project progress and enhance the overall work speed of the team. Benefits and Examples of Integrating kickflow and LINE WORKS Benefit 1: Smooth Sharing of Approval Status By implementing a system where notifications are automatically sent to LINE WORKS when an application is approved in kickflow, stakeholders can quickly and accurately grasp the approval status. Traditionally, communicating the status via email or phone after application approval was not only cumbersome but also carried risks of information transmission omissions and delays. This automatic notification is expected to improve work efficiency. For example, when budget approval for an important project is promptly communicated to all stakeholders, it supports a smooth transition to the next step. As a result, the overall progress speed of work may increase, contributing to the productivity improvement of the entire team. Benefit 2: Preventing Oversights In busy work environments, there are times when the approval of an application is forgotten, causing delays in subsequent actions. To prevent such response omissions, it is considered effective to integrate kickflow and LINE WORKS and automate approval notifications. For instance, in situations where payment processing needs to be done quickly after expense approval, receiving notifications on LINE WORKS supports the transition to the next action for the person in charge. Such a system is expected to be effective in preventing oversight of approval status, especially in situations with many tasks. Benefit 3: Streamlining Work Even Remotely In companies that have introduced remote work or flexible working hours, timely information sharing often becomes a challenge. The system where notifications are automatically sent to LINE WORKS when an application is approved through kickflow allows employees who are not in the office to receive information quickly. This feature may assist in smoothly transitioning to the next step without being constrained by location or working hours. For example, if an important project application is approved during remote work, the person in charge can quickly receive the notification and proceed with the work, which is expected to prevent work delays. This system contributes to promoting flexible working styles while maintaining work efficiency. [Yoomとは]

How to Create a Connection Flow between kickflow and LINE WORKS

From here, we will explain the steps for app integration.
The general flow is as follows.

・Connect kickflow and LINE WORKS to My Apps
・Copy the template
・Set the trigger in kickflow and set the action in LINE WORKS
・Set the trigger to ON and complete the preparation for flow operation
If you are already registered with Yoom, log in. If not, register for free and then proceed with the settings.

Step 1: Connect kickflow and LINE WORKS to My Apps

First, let's connect kickflow and LINE WORKS to My Apps.
After logging into Yoom, click "My Apps" on the left side of the screen and proceed with the settings from "+ New Connection".

Next, search for kickflow and click on it.

Set an arbitrary name for the account name and issue and set the access token in kickflow.
Finally, click Add to complete the My Apps connection.

Similarly, search for LINE WORKS and click on it.

To register LINE WORKS, you need to set "Client ID", "Client Secret", and "Scope".
Details about the settings are explained here.
After completing the settings, click Add to complete the My Apps connection.

Next, let's proceed with the settings using the Flowbot template.
Log in to Yoom and click "Try it" on the banner below.

A message saying "Template has been copied!" will appear, so click "OK" to complete the copy.

Step 2: Set the Trigger

Next, set the trigger in kickflow.
Click "When the application is approved in kickflow".

Next, optionally edit the title and check the account information.
Make sure the correct account is selected in "Account information linked with kickflow".
You can edit the title optionally, but do not change the "Trigger Action", and click "Next".

Next, set up the Webhook.
Copy the Webhook URL displayed on the screen, and set it up in kickflow with reference to the annotations.
After setting, click "Test".

If the test is successful, the information obtained from kickflow will be displayed in the output.
If there are no issues, click "Save" and proceed to the next setting.

Step 3: Set the Action

Next, set the action for LINE WORKS.
Click "Send a message to the talk room".

On the next screen, as before, optionally edit the title and check the account information, then click Next to proceed.

Configure the connection details.
For "Bot ID", click the field to display suggestions and select the appropriate Bot ID.
For "Talk Room ID", obtain it from LINE WORKS and enter it.
The "Message" can be edited optionally. Click the field to display suggestions and you can quote the information obtained from kickflow.
After setting, click "Test" to check if the message is sent to the specified talk room.
If there are no issues, click "Save".

Click "Turn on Trigger" to complete the preparation for flow operation.
Now, when an application is approved in kickflow, it will automatically be notified to LINE WORKS.

Other Automation Examples Using kickflow

1. Notify via Gmail When a Request is Approved in kickflow

This system automatically sends notifications through Gmail when a request is approved in kickflow.
This allows all stakeholders to immediately check the approval status, facilitating smooth information sharing.
It eliminates the need to create and send individual emails after approval, leading to time savings.

2. Create a user in kickflow when a row is added in Google Sheets

When a new row is added in Google Sheets, user information is automatically created in kickflow.
This automation eliminates the need for manual tasks such as user creation and data entry, improving the efficiency of user registration processes.
For example, by simply entering new employee information into the spreadsheet, it is automatically reflected in kickflow, preventing duplicate entries and transcription errors.

3. When a new client is registered in kintone, it is automatically linked to the generic master in kickflow

When a new client is registered in kintone, the information is automatically reflected in the generic master of kickflow.
This integration eliminates the need to register client information individually, reducing data entry tasks.
For example, when a new client is added in kintone, it is automatically registered in kickflow in a timely manner, allowing the sales and management departments to use the same up-to-date information.

Summary

By integrating kickflow with LINE WORKS to automate approval notifications, you can eliminate the manual verification process, leading to improved operational efficiency. In today's world, where remote work is increasing, automating notifications can contribute to more efficient use of time and strengthen team collaboration, especially in workplaces that require timely information sharing.

Yoom's app integration can be easily started without the need for programming, so please consider implementing it at this opportunity.