How to integrate kintone with KING OF TIME so that when employee information is updated in kintone, it is also updated in KING OF TIME

KING OF TIME is a convenient tool that manages attendance in real-time on the cloud, improving work efficiency while contributing to work style reform.
However, if employee information on kintone needs to be manually updated in KING OF TIME every time it is updated, it can place a significant burden on the person in charge.
This article clearly explains the benefits of linking kintone and KING OF TIME and the basic automation procedures.

Recommended for

The content introduced this time is recommended for the following people!

・Those who utilize both kintone and KING OF TIME
・HR personnel who want to streamline data updates during personnel changes or promotions and reduce errors
・Those who want to smoothly link HR labor management systems and reduce the effort of data entry

Benefits and Examples of Linking kintone and KING OF TIME

Benefit 1: Prevention of Human Errors

By linking kintone and KING OF TIME, data will automatically be reflected in KING OF TIME, reducing the risk of input errors by eliminating the need for manual double entry.
As a result, for example, when the HR department registers employee promotion information in kintone, that information is also reflected in KING OF TIME, making it easier to apply the latest position information to attendance management.
Additionally, it becomes easier to maintain up-to-date personal information and contract conditions of employees, reducing the likelihood of discrepancies or confusion within the company.
Automation allows general affairs and HR personnel to reduce the time spent on data updates, enabling them to focus more on higher-priority tasks.

Benefit 2: Improved Accuracy of Attendance Management

When employee information is updated in kintone, that information is immediately and automatically reflected in KING OF TIME, making it easier to maintain the accuracy of data in attendance management.
For example, in a manufacturing department that has introduced a shift system, when a team leader changes a member's shift through kintone, that information is automatically shared with KING OF TIME.
This reduces the need for attendance personnel to manually transfer information, making payroll discrepancies and human errors less likely to occur.
Furthermore, it is expected to reduce labor risks and strengthen compliance measures, which may also help maintain trust with employees.

Benefit 3: Reduction of Information Management Costs

By linking kintone and KING OF TIME, information management during transfers, promotions, new employee onboarding, and retirements is streamlined, resulting in expected cost reductions.
For example, when HR personnel register new employee information in kintone, that information is automatically reflected in KING OF TIME, eliminating the need for double entry into the attendance management system.
This ensures that the necessary attendance settings are in place before the first day of work, creating an environment where new employees can start their duties smoothly.
Similarly, for retirees, information is reflected collectively, preventing deletion omissions and contributing to the reduction of security risks.
In this way, the effort required for data updates due to transfers and promotions is reduced, allowing labor management to proceed more smoothly.

In this article, we will proceed with linking using Yoom.
If you haven't used it yet, please take a look at First Time with Yoom.

[What is Yoom]

How to Create a kintone and KING OF TIME Link Flow

This time, we will create a flow of [Update KING OF TIME information when employee information is updated in kintone].
This allows for automatic updates in KING OF TIME when employee information registered in kintone is updated, eliminating the need for duplicate information entry.

The integration flow is broadly created through the following processes.

・Register kintone and KING OF TIME as My Apps
・Set up a trigger that activates when a record is edited in kintone
・Configure settings to update employee information in KING OF TIME
・Testing and verification

Step 1: My App Integration with kintone and KING OF TIME

First, log in to your Yoom account.
If you do not have an account, please create one on the Yoom account creation page.

1. Once logged in, click on My Apps and then click on New Connection.

2. You can search by app name from the red frame.
In this case, please search and register kintone and KING OF TIME respectively.

3. Once registration is complete, a message saying "My App has been registered" will appear.
The icons for kintone and KING OF TIME will be displayed, so please check them.

For detailed instructions on registering kintone and KING OF TIME as My Apps, please refer to the following links.
How to register kintone as a My App
How to register KING OF TIME as a My App

For more detailed information about Yoom, please check the Yoom Help Center.

Selecting a Template and Preparing the Storage Location

Please click "Try it" from the link below.

If the following display appears, the template copy was successful.

Step 2: Set the trigger to activate when a record is edited in kintone

1. First, click on "When a record is edited (Webhook activation)" at the top.

2. You can set the title freely.
Enter the account information to link with kintone.
Select "When a record is edited (Webhook activation)" as the trigger.
After entering, click "Next".

3. Copy the Webhook URL and set it in the management screen.
For detailed instructions, please refer to the following link.
Set up Webhook in kintone
After setting, perform a test and save if there are no issues.

Step 3: Set up to update employee information in KING OF TIME

1. Return to the flow.
Next, click on the "Retrieve record" icon.

2. Enter the account information to link with kintone.
Select "Retrieve record" as the action.
When you click the input field for the App ID, suggestions will appear, so use them as needed.
After entering, click "Next".

3. Set the conditions for the records you want to retrieve.
When you click the input field, the output you obtained earlier will be displayed, so use it as needed.
After setting, perform a test and save if there are no issues.

4. Finally, click on "Update employee information".

5. Enter the account information to link with KING OF TIME.
Select "Update employee information" as the action.
After setting, click "Next".

6. Set each item.
The employee identification key and update date are required fields. Please make sure to enter them.
When you click the input field, the output you obtained earlier will be displayed, so use it as needed.
After setting, perform a test and save if there are no issues.

7. With this, the flow of [Update KING OF TIME information when employee information is updated in kintone] is completed.

Step 4: Test and Confirmation

Once the setup is complete, the following screen will be displayed.
Click the "Turn on trigger" button to activate the flow bot.

Even without expertise, Yoom provides peace of mind. No programming is required, and anyone can easily set it up.
Try this convenient flow from the link below.

Other Automation Examples Using kintone and KING OF TIME

There are many other examples of automation using kintone and KING OF TIME on Yoom, so let me introduce a few.

1. This is a flow to add information registered in kintone to KING OF TIME.
‍By using this template, the data registered in kintone will be reflected in KING OF TIME, making labor time management smoother.

2. This is a flow to update employee information in KING OF TIME when a row is updated in Google Sheets.
By using this template, you can automatically reflect changes from Google Sheets in KING OF TIME.
It will also be useful if you want to reduce the risk of missing updates due to manual input.

3. This is the flow for registering employees in KING OF TIME once they are registered in freee HR.
When using both freee HR and KING OF TIME simultaneously, manually entering employee data into both systems can be burdensome and prone to errors.
By using this template, the registration details in freee HR are automatically linked to KING OF TIME, making information management smoother.

Summary

By integrating kintone with KING OF TIME, employee information registered in kintone can now be automatically added to KING OF TIME.
This helps reduce manual input errors and omissions, alleviates the burden on those responsible, and is expected to improve the productivity of the entire team.
Even without programming or IT expertise, you can easily start automation with Yoom.
The operation is intuitive, and a wide range of templates are available, so even those new to automation can start with confidence.
Take this opportunity to aim for operational efficiency with Yoom.