How to link LINEWORKS with freee HR and Labor, and record clock-in and clock-out in freee HR and Labor when posting to the LINEWORKS attendance bot

Automation of attendance management is now possible with the integration of LINE WORKS and freee HR!

Benefits of Integrating LINE WORKS with freee HR

How are you using LINE WORKS? Whether it's for chats and calls, sharing information on bulletin boards, managing schedules and tasks with the calendar and task functions, or sharing documents with the Drive function, I believe it is being used for various purposes without limiting it to specific tasks.
In fact, LINE WORKS can be used more conveniently by integrating with other tools. Let's introduce the benefits of integrating with freee HR.

Benefit 1: Share Information in Real-Time

With the integration, data related to attendance management is synchronized from LINE WORKS to freee HR, allowing supervisors and labor management personnel to always have the latest information.
This prevents any discrepancies in understanding work conditions and facilitates smoother communication.

Benefit 2: Simplify Business Processes through Automation

By integrating, many tasks can be automated. There are numerous tasks that can be omitted, such as manually checking and re-entering data, logging in each time, and creating and sending responses to routine questions.
To streamline labor management centered on attendance conducted in freee HR, we recommend integrating LINE WORKS with freee HR!

Integration and Automation with Yoom is Recommended!

For those who, after learning about the benefits, want to try integration and automation themselves, here's some good news!
By using Yoom, you can achieve integration and automation without any programming skills or knowledge, using a no-code approach.
If you haven't registered with Yoom, please create an account here.
If you want to check the user experience or are concerned about the budget, you can start with a free plan or try a paid plan trial.

Once your account registration is complete, try creating integration and automation flows with Yoom.
As an example, we'll explain in detail how to create a business flow using a template for recording clock-in and clock-out in freee HR when posting to the LINE WORKS attendance bot.
Creating business flows becomes even easier with templates. First, start by copying the template from the "Try it" link below.

How to Clock In and Out on freee HR Labor by Posting to the LINE WORKS Attendance Bot

Before You Begin

1. Please set up an attendance bot that can be used with LINE WORKS and freee HR Labor.

2. Prepare employee data that includes the LINE WORKS member account and the freee HR Labor account ID.
　※The template refers to a Google Spreadsheet.

‍Step 1: Connect LINE WORKS, freee HR Labor, and Google Spreadsheet to My Apps

※If already connected, proceed to Step 2.

1. After logging into Yoom, select "My Apps" from the left menu and click "+ New Connection" on the right side of the screen.

2. From the list of new connections in My Apps, select LINE WORKS, freee HR Labor, and Google Spreadsheet, and connect each app.
　※For registering LINE WORKS (API2.0) in My Apps, please refer to here. If you encounter issues with registration, please refer to the checklist.

‍Step 2: Set up a trigger to activate by posting to the LINE WORKS attendance bot

1. Open the copied template. (The red frame in the image below can be changed to any title.)

2. Click "App Trigger Activate when a message is received" from the flow bot.

3. Set up "Select linked account and action".
Change the "App Trigger Title" as needed and click "Next".

4. Set up the Webhook event reception for the app trigger.
Refer to the precautions and set the Callback URL in the LINE WORKS attendance bot.

Note: The image below shows the LINE WORKS screen.

5. Conduct a test, and if successful, click "Save".

Step 3: Set up operations branching for clock-in and clock-out

1. Click "Branch Branch when a clock-out greeting is made" from the flow bot.

2. Set up "Specify branching conditions".
・Title: Can be changed as needed.
・Branching conditions: If the phrase posted to the bot differs, change it according to the content.
Note: How to write regular expressions

3. Click "Save".

Step 4: Set up an action to obtain the freee HR account ID for clock-out stamping

Note: From here to Step 5, set up the clock-out stamping on the right side of the branching flow.

1. Click "Operate Database Obtain Attendance Tool Account ID (Clock-out)" from the flow bot.

2. Set up database linkage.
・Title: Change as needed.
・Database linkage: Refer to the employee data that contains the LINE WORKS member account and freee HR account ID.

3. Click "Next".

4. Set up detailed database operations.
Ensure that the LINE WORKS member account information in the data matches the output of the sender member account obtained in Step 2.

5. Conduct a test, confirm success, and click "Save".

Step 5: Set up an action to stamp clock-out in freee HR

1. Click "Integrate with App Clock-out Stamping" from the flow bot.

2. Set up "Select linked account and action".
Change the title as needed and click "Next".

3. Set up API connection.
Enter the relevant ID for the office ID and the output information obtained in Step 4 for the employee ID.

4. Click "Save".

The clock-out stamping setup is now complete.

Note: The next Steps 6-7 are for clock-in stamping.
Since the clock-in stamping setup follows the same flow as the clock-out stamping setup in Steps 4-5, you can skip the explanation if unnecessary. (Once the clock-in setup is complete, the flow is complete.)

Step 6: Set up an action to obtain the freee HR account ID for clock-in stamping

1. Click "Operate Database Obtain Attendance Tool Account ID (Clock-in)" from the flow bot.

2. Set up database linkage.
・Title: Change as needed.
・Database linkage: Refer to the employee data that contains the LINE WORKS member account and freee HR account ID.

3. Click "Next".

4. Set up detailed database operations.
Ensure that the LINE WORKS member account information in the data matches the output of the sender member account obtained in Step 2.

5. Conduct a test, confirm success, and click "Save".

Step 7: Set up an action to stamp clock-in in freee HR

1. Click "Integrate with App Clock-in Stamping" from the flow bot.

2. Set up "Select linked account and action".
Change the title as needed and click "Next".

3. Set up API connection.
Enter the relevant ID for the office ID and the output information obtained in Step 6 for the employee ID.

4. Click "Save".

Finally, switch the trigger of the saved flow to "ON" to activate it.
This completes the flow of stamping clock-in and clock-out in freee HR when posting to the LINE WORKS attendance bot.

Advanced Integration Flow between LINE WORKS and freee HR

There are other workflows that can be automated between LINE WORKS and freee HR. Here, we introduce one template related to freee HR.

When there is a request to correct attendance, update the attendance information in freee HR after approval and notify Google Chat

This is a recommended flow where the application and approval request, information update registration, and post-registration information sharing are all automated and streamlined.

Additionally, the following services provided by freee can also be integrated and automated with Yoom. Let's advance the automation of business flows beyond just HR and labor management.

freee Accounting
freee Invoicing
freee Order Management
freee Sign
freee Time Tracking

Summary

By integrating LINE WORKS with freee HR and labor management, real-time information sharing and automation of business processes become possible, leading to improved efficiency in labor and HR management, such as attendance management. With Yoom, setting up integration and automation is easy, so be sure to give it a try!