How to Add Message Content to Google Docs When a Message is Sent in Microsoft Teams

Step 1: Register Microsoft Teams and Google Docs as My Apps

Register Microsoft Teams and Google Docs as My Apps to connect them to Yoom.
By registering My Apps first, you can easily set up automation.

First, register Microsoft Teams as My App.
Click "My Apps" → "New Connection" on the left side of the Yoom screen.

An app list and search bar will be displayed, so use either to select Microsoft Teams.
When the following screen appears, select the account to sign in with.
※Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.

Enter the "Password" and click "Sign in" to complete the My App integration for Microsoft Teams.

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Next, register Google Docs as My App.
Similarly, search for Google Docs from the app list or use the search bar.

Click "Sign in with Google" on the following screen.

Select the account to sign in with.

Allow access on the following screen.
Click "Continue".

This completes the My App integration for Google Docs.

Once both My App registrations are complete, Microsoft Teams and Google Docs will be displayed in My Apps.

Step 2: Copy the Template

Next, proceed with the setup using the Flowbot template.
Log in to Yoom and click "Try it" on the banner below.

The message "Template has been copied!" will be displayed. Click "OK" to complete the copy.

Step 3: Set the Trigger

Next, set the trigger for Microsoft Teams. Click "When a message is posted in a channel".

Check the "Account information to integrate with Microsoft Teams".
You can freely change the title, but keep the trigger action as is and click "Next".

Next, set up the API.
You can choose the "Trigger interval" from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest trigger interval varies depending on the plan.

Select the "Team ID" from the options.

After setting, click "Test".

When you run the test, information will be displayed in the output.
After checking the information, click "Save".

Step 4: Set Message Summarization

Next, set up message summarization using AI. Click "Summarize".

You can freely change the title.
Select any summarization setting for the trigger action and click "Next".

For "Text to be summarized", enter the message content from Microsoft Teams obtained earlier from the "Output".

Set the "Number of characters" and "Summary conditions" as desired.

After setting, click "Test".

When you run the test, the summarized text will be displayed.
Confirm that the text is displayed and click "Save".

Step 5: Set the Action

Next, set the action for Google Docs. Click "Append text to end".

Next, check the "Account information to integrate with Google Docs".
You can freely change the title, but do not change the execution action.

Perform the "API connection settings".
Set the "Document ID" as desired.

Set the "Text to add" as desired.
You can enter the information obtained earlier from the "Output".

After setting, click "Test" and if "Test successful" is displayed, click "Save".

Step 6: Verify the Automation between Microsoft Teams and Google Docs

Finally, click "Turn on trigger" to complete the automation setup.
Now, when a message is sent in Microsoft Teams, the content will be automatically added to Google Docs.

Here is the template used this time.

Other Automation Examples Using Microsoft Teams

There are many other examples of automation using Microsoft Teams on Yoom, so here are a few introductions.

1. Flow to Create a Google Calendar When Posted on Microsoft Teams

With this integration, you can create a Google Calendar when something is posted on Microsoft Teams.
This will save you the trouble of adding events and allow you to manage your schedule more efficiently.

2. Flow to Notify Microsoft Teams of Overdue Tasks in Asana

With this integration, you can notify Microsoft Teams of overdue tasks in Asana.
This allows you to keep track of overdue tasks through notifications, enabling efficient task management.

3. Flow to Notify Microsoft Teams When an Order is Placed in B-Cart

With this integration, you can notify Microsoft Teams when an order is placed in B-Cart.
This facilitates smooth information sharing and is expected to improve operational efficiency.

Benefits and Examples of Integrating Microsoft Teams and Google Docs

Benefit 1: Organizing and Sharing Meeting Content through Automatic Transcription

By integrating Microsoft Teams with Google Docs, important messages from Microsoft Teams can be automatically transcribed into Google Docs.
For example, by adding decisions and tasks shared during meetings to Google Docs, you can immediately share information with all team members.
This saves the effort of manually transcribing messages and helps prevent missing or overlooking important information.

Benefit 2: Recording Messages to Streamline Project Management

Integrating Microsoft Teams with Google Docs allows you to record messages exchanged for each project in Google Docs, enabling you to quickly grasp the progress of projects.
For instance, when managing multiple projects simultaneously, organizing and recording the content of each project channel allows for quick verification of progress and tasks.
This facilitates efficient project management by enabling the recording and sharing of information.

Benefit 3: Smooth Project Progress through Knowledge Accumulation

By integrating Microsoft Teams with Google Docs, discussions and proposals in Microsoft Teams can be automatically recorded in Google Docs.
For example, referring to the discussion content of similar past projects can help in smoothly advancing current projects.
This accumulation of knowledge allows for quick reference to past information, potentially increasing the success rate of projects.

Summary

In this article, we introduced a method to integrate Microsoft Teams with Google Docs, allowing messages sent in Microsoft Teams to be automatically added to Google Docs.
This automation can save you the hassle of manually transferring information and prevent missing or overlooking important details.
As a result, it can help prevent human errors, improve efficient project management, and increase project success rates.
Take this opportunity to utilize the template to integrate Microsoft Teams with Google Docs and aim for more efficient operations.

Additionally, Yoom's app integration can be set up without any coding, allowing anyone to get started right away. Please consider implementing it.