How to link NEXT ENGINE and kintone to register order information in kintone when it is registered in NEXT ENGINE

For companies that sell products, order management is a very important task, but the workload is quite significant, isn't it?
In recent years, many companies have been using apps to manage orders.
However, aren't you entering data manually when consolidating information?
Therefore, this time, we would like to achieve automatic registration of order information by integrating NEXT ENGINE and kintone.
Let's aim to reduce manual work and improve operational efficiency!
This blog will introduce how to set up app integration without the need for programming.
Please take a look for reference!

Benefits of Integrating NEXT ENGINE and kintone

Benefit 1: Streamlining Order Management

By integrating the two apps, you can automatically register order information in kintone.
Automatic input significantly reduces the hassle of manual entry.
Additionally, it helps prevent errors such as duplication or omissions due to human processes, ensuring the accuracy of information.
Especially for companies with a high volume of orders, reducing data entry errors and speeding up operations can be expected.
For example, for companies operating e-commerce sites, manually entering daily order information is a daunting task.
However, with this integration, if automated, order information is reflected in real-time in kintone, allowing for smooth inventory management and shipping operations.

Benefit 2: Centralized Data Management

Integrating NEXT ENGINE and kintone allows for consolidated management of order information.
There's no longer a need to use multiple systems as before, which can lead to improved operational efficiency.
Moreover, since the same information can be used by any department, data consistency is maintained.
For example, both the sales team and customer support team can refer to the same database, enabling quick and accurate customer service, which can lead to improved customer satisfaction.

Integrating NEXT ENGINE and kintone with Yoom

But don't you feel that app integration is a bit of a hurdle?
Normally, integrating two apps like NEXT ENGINE and kintone requires initial setup and system familiarity, often taking time for configuration and troubleshooting.
However, with Yoom, you can easily integrate apps without any coding!
What are the benefits of Yoom that differ from traditional integration?

・Easy Setup

Yoom is designed to be intuitive, so you can easily set it up without programming knowledge.
Therefore, even if you're not an engineer, you can easily challenge app integration.

・Flexible Customization

Yoom offers a variety of templates.
By copying a template, you don't have to create from scratch, making it easy for beginners to create flows.
Additionally, flows can be flexibly customized to meet user needs.
With many apps available for integration, you can create the optimal app integration for your business flow!

How to Create an Integration Flow for NEXT ENGINE and kintone

Step 1: Register and Log in to Yoom and Register Apps

First, access the official Yoom website and create an account.
You can start with a free plan.
If you already have an account, please log in.
Yoom Account Registration Page
※Please refer to this for basic Yoom operations.
Getting Started with Yoom

‍

‍Once you have logged into your Yoom account, register the app you want to use.
1) Click "Register My App" and select "Create New".
2) Select the app you want to register (in this case, NEXT ENGINE and kintone) and log in with the account you will be using.

Once you have registered NEXT ENGINE, click "Create New" again to register kintone.
Please refer to this for detailed settings of NEXT ENGINE.
How to Register My App for NEXT ENGINE | Yoom Help Center (intercom.help)
Please refer to this for detailed settings of kintone.
How to Register My App for kintone | Yoom Help Center (intercom.help)

3) Once registered, an icon will appear in My Apps.
Check if the icons for NEXT ENGINE and kintone are displayed.

Step 2: Select a Template

This time, we will create a flow called 【Register order information in kintone when it is registered in NEXT ENGINE】.
This eliminates the hassle of manual data entry and ensures that accurate information is reflected in kintone in real-time, significantly improving operational efficiency.
Centralized management of order information becomes possible, making it easy to visualize and analyze sales activities and business processes, enabling quick decision-making and business optimization.

Step 3: Setting Up Integration Between NEXT ENGINE and kintone

0) Please prepare a kintone app to accumulate data in advance.
In this flow, since order information registered in NEXT ENGINE will also be registered in kintone, you need to prepare the kintone app ID to store the information beforehand.
Please prepare an app that can store order information.

1) Copy the template and open it from My Projects.
Click the icon of the template introduced earlier to copy it.
By copying the template, you don't need to build it from scratch, making it easy to create the flow.
2) Click "Edit" in the upper right corner.
The title is filled in to make the content of the flow easy to understand.
Details can also be changed.
Please modify it to make it easier to use.

3) Click "App Trigger: When Order Information is Registered".

4) Select "When Order Slip Information is Created or Updated" as the trigger action and click "Next".

5) Select the trigger activation interval, click "Test", and if the test is successful, "Save".

6) Return to the flow and click the icon for "Operate Database: Add Record".

7) Select "Add Record" as the execution action and fill in the "Database Integration" fields. If the app is registered, you can select the app ID from the candidates.
Select the app ID you created earlier.
Once you have entered the information, click "Next".

8) Enter the values for the record to be added.
‍You can select the output information from NEXT ENGINE, which was linked earlier, from the candidates.
Embed while entering and "Save".

9) This completes the flow of "Register order information in kintone when it is registered in NEXT ENGINE".

Step 4: Testing and Verification

10) Finally, switch the trigger to "ON", activate the flow bot, and check if it works correctly once.

This completes the process!
The flow bot template introduced this time can be used by registering with Yoom from the following!

Summary

By integrating NEXT ENGINE with kintone, automatic registration of order information has been achieved, reducing the manual input workload and preventing human errors such as duplication and omissions.
Centralized data management has also become possible, which is expected to significantly improve operational efficiency.
With Yoom, you can easily set up app integrations without programming knowledge.
As introduced in this blog, even beginners can create flows by copying templates, making it easy to try app integration!
Everyone is encouraged to challenge app integration suited to their operations and enhance the efficiency of various tasks!