How to Link NEXT ENGINE with Rakuraku Sales to Add Inventory Information Created in NEXT ENGINE to Rakuraku Sales

For companies that excel in operating e-commerce sites and inventory management with NEXT ENGINE and regularly use the sales management system Rakuraku Sales, inputting and managing information in each application may be a burden for the responsible departments.
By utilizing Yoom to integrate the two applications, you can eliminate the hassle of manually entering information related to product inventory and shipping.
Additionally, since the information is automatically reflected in Rakuraku Sales, it also leads to improved accuracy and precision in operations.
This article explains how to set up an automated flow that automatically adds data to Rakuraku Sales when inventory information is created in NEXT ENGINE, and the benefits of implementing it.
By incorporating it into your operations, you can reduce the burden on personnel and streamline data management, so please take a look.

Recommended for

Those using NEXT ENGINE and Rakuraku Sales
Team leaders facing challenges in inter-departmental information sharing
Executives aiming to improve the accuracy of inventory and sales data analysis
Logistics and management personnel looking to reduce manual input errors and workload

Benefits and Examples of Integrating NEXT ENGINE and Rakuraku Sales

1. Prevention of Human Errors through Automation of Input Tasks

By automatically reflecting inventory information created in NEXT ENGINE in Rakuraku Sales, manual data entry becomes unnecessary.
For example, if a logistics personnel handling vast amounts of shipping data daily mistakenly updates the inventory count in Rakuraku Sales, it could lead to issues such as stock shortages or incorrect shipments.
Automation of tasks allows accurate data from NEXT ENGINE to be managed in each application, preventing these troubles.

2. Strengthening Inter-departmental Collaboration

With NEXT ENGINE data automatically reflected in Rakuraku Sales, information sharing between different departments becomes smoother.
For instance, if the information ordered by the sales team is quickly communicated to the logistics team, rapid shipping responses become possible.
Additionally, the finance department can perform accurate financial management based on inventory information.
This prevents a lack of communication between departments and is expected to improve the overall speed of operations.

3. Improved Accuracy of Data Analysis

With inventory information from NEXT ENGINE centrally managed in Rakuraku Sales, personnel in each department can conduct highly accurate data analysis.
For example, if inventory information from NEXT ENGINE is accurately managed in Rakuraku Sales, it enables the analysis of past sales data to achieve timely procurement and inventory replenishment.
Based on accurate data, decision-making within the team can proceed smoothly, contributing to enhanced competitiveness.

Now, let's create a flow bot using the template "Add to Rakuraku Sales when inventory information is created in NEXT ENGINE".

[About Yoom]

How to Add to Rakuraku Sales When Inventory Information is Created in NEXT ENGINE

It is possible to achieve this by receiving the creation of inventory information in NEXT ENGINE using NEXT ENGINE's API and adding the same content registered in NEXT ENGINE to Rakuraku Sales using the API provided by Rakuraku Sales.
Generally, programming knowledge is required to achieve this, but by using the no-code tool Yoom, it can be easily achieved without programming knowledge.

The work until the completion of the flow proceeds as follows:

Integration of NEXT ENGINE and Rakuraku Sales My Apps
Copy the template
Set up triggers for NEXT ENGINE and settings for Rakuraku Sales
Turn on the trigger

If you are not using Yoom, please register for free from here.
If you are already using Yoom, please log in.

・Connect NEXT ENGINE and RakuRaku Sales to My Apps

(1) First, connect NEXT ENGINE to My Apps.
After logging into your Yoom account, click "My Apps" on the left panel and search for NEXT ENGINE from "New Connection".

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(2) The NEXT ENGINE app icon will appear, click on it.

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(3) Enter the "NEXT ENGINE Company ID" and click [Add].
The first NEXT ENGINE is now connected.
For more details on how to connect NEXT ENGINE, please check this article.

(4) Next, let's connect RakuRaku Sales.
Search for the RakuRaku Sales app icon and click on it, just like before.

(5) A note stating "・To use this, you need to contract the API integration option with RakuRaku Sales and register Yoom's IP address." is included.
Please check here for Yoom's IP address.
※RakuRaku Sales is an app available only on the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the Flowbot will result in errors, so please be careful.
※Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.

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(6) Generate an API token according to the content of the above image.
Once generated, scroll down and enter the required information.

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(7) After entering, please click [Add].

After clicking, you will be taken to the My Apps screen of your Yoom account with the two apps added.
Now, the two apps are connected to your Yoom account.

・Copy the Template

After confirming that the new connection of the target app is completed in your Yoom account, click the icon of "Try this template" in the template below.

The template will be copied, so click the "OK" button.

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Please move to the "My Projects" screen of your Yoom account and check the template content.

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There are two setup flows.

・NEXT ENGINE Trigger Setup

(1) First, set up the NEXT ENGINE app trigger.

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From "My Projects" on the left side of your Yoom account screen, click "【Copy】Add to RakuRaku Sales when stock information is created in NEXT ENGINE".

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After clicking, the template content will be displayed as shown in the screen below.

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(2) First, click the trigger "When stock information is created".

(3) Enter the account information to be linked and click [Next].

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(4) On the next screen, set the "Trigger Activation Interval".
Select any interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
*Note that the trigger activation interval varies depending on the plan.

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(5) After setting, click [Test] and if there are no issues, click [Save].
In this step, you can obtain information as output as shown below.
The output information can be quoted and utilized in the subsequent steps, as noted in "This value can be used in other operations."

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・RakuRaku Sales Setup

(1) Finally, click the second action "Register Record".

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(2) Enter the account information to be linked and click [Next].

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(3) On the next screen, enter information in the fields such as "Domain" and "Account Name" according to the annotations.

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(4) "Key Item Registration Mode" can be set according to the operation from the dropdown.
(If not set, automatic numbering will be prioritized.)

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(5) For some fields, you can quote the output obtained in the previous step by clicking the input bar.
The image below shows the first step's obtained 【Product Code】 being quoted in "Value to Register".

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(6) After entering information in the required fields, click [Test] and if there are no issues, click [Save].
This completes the setup.

・Turn ON the Trigger

By clicking the red-framed part "Turn ON the Trigger" on the screen below, the flow bot will start automatically.

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Here is the template used this time

Other Automation Examples Using NEXT ENGINE

There are other examples of automation using NEXT ENGINE on Yoom, so here are a few introductions.

Add Inventory Information to Salesforce When Created in NEXT ENGINE

By automating the process, there is no longer a need to manually transfer inventory information from NEXT ENGINE to Salesforce, reducing the workload for inventory management personnel.
Sharing highly accurate information with team members contributes to improving the efficiency of inventory management operations.

Add to Notion when inventory information is created in NEXT ENGINE

This flow is recommended for those who want to quickly synchronize inventory information with other tools.
By automatically adding the inventory information registered in NEXT ENGINE to Notion, you can reduce the working time of the person in charge.

Add NEXT ENGINE Inventory Information to Airtable

This is an automation flow that reflects NEXT ENGINE inventory information in Airtable.
It prevents double entry, input errors, and transcription omissions of inventory information, enabling highly accurate data management.

Summary

By integrating NEXT ENGINE and Raku Raku Sales introduced this time, you can reduce the hassle of data entry, improve the efficiency and accuracy of management tasks in the responsible department.
Additionally, smoother information sharing between departments and improved data analysis accuracy may enable managers to make precise business decisions.
For companies aiming to improve operations and strengthen competitiveness, this will be a very useful tool.

Since it can be easily set up with no code, please take advantage of Yoom to experience automation through app integration.