How to Automatically Translate English Emails and Notify on Slack

In recent years, the globalization of business has progressed, and there is an increasing need for jobs that require communication in various languages.
In particular, communication in English has become an unavoidable part of all kinds of business operations, and many teams are likely using email to communicate without the constraints of time differences.
However, for business people who cannot smoothly understand English, translating English emails individually each time is a task that consumes a significant amount of time and effort.

In this article, we will introduce a method to automatically translate English emails using AI and notify them on Slack. You can easily set it up by simply copying the template, so even non-engineers without programming knowledge can easily configure it! Please read to the end.

Benefits of Automating English Email Translation and Slack Notifications

Benefit 1: Reducing the Effort and Time of Translation Work

By introducing a flow that automatically translates English emails into Japanese, there is no need for individuals to translate English emails, reducing the time and effort employees spend on translation work. Members who are not proficient in English can smoothly understand the content of emails, allowing them to focus on other important tasks with the time saved. This can also be expected to improve the overall productivity of the team.

Benefit 2: Speeding Up Information Sharing

Especially for teams and companies with overseas clients or members, sharing the same information without language barriers is a crucial point for the smooth progress of projects.

By allowing the team to confirm the same translation results, misunderstandings or miscommunications due to different interpretations of English emails by individuals can be prevented. Additionally, since the translation results are promptly notified to the team, the speed of communication between both parties can be expected to improve. It is anticipated that everyone can make accurate decisions based on the same Japanese information and communicate smoothly.

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How to Create a Flow to Automate English Email Translation and Slack Notifications

Now, let's introduce how to create a flow that automatically translates English emails and notifies them on Slack.

Since we will use a template that is already set up, anyone can easily configure it, so please try it together while looking at the screen!
Note: AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you have set will result in an error, so please be careful.
Paid plans such as the Team Plan and Success Plan offer a two-week free trial.
During the free trial, you can use restricted apps and AI features (operations).

Before creating, copy the template we will use this time to your My Projects in Yoom.
Click "Try it" on the banner below to copy the template.

〈How to Start with Yoom〉

1. Click "See Details" on the banner below.
2. Click "Try this template" at the bottom of the screen.
3. Register with Yoom.

Now you can edit the template copied from Yoom!
The flow we are introducing today, "Automatically translate English emails and notify Slack," consists of the following four steps.

1. Connect Yoom and Slack with My Apps
2. Set a trigger to activate upon receiving an email
3. Translate using AI
4. Send the translated content to Slack

Let's go through each step!

Step 1: Connect Yoom and Slack with My Apps

Before creating the flow bot, let's connect the app with Yoom.

Connect Slack with My Apps

Once you log into the Yoom workspace, click "My Apps" on the left side of the screen, then "New Connection."

Select Slack from the list of apps, choose the desired channel on the access permission request screen, and click "Allow" to complete the registration of Slack with My Apps.

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Step 2: Set a trigger to activate upon receiving an email

Click on My Projects on the left side, and the template you copied earlier will appear. Click the ellipsis (...) on the right side and select Edit to bring up the screen where you can make edits.

First, let's set up the "Email Trigger." Click on "When an email arrives."

Create a receiving address and click "Next."

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Since we are translating English emails this time, create an English email and send it to the address enclosed in the red frame.

After sending the email, click Test.

If the test is successful and the email content is obtained as output, save it.

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For detailed instructions on email triggers, please refer to the help articles below.

How to set up email triggers‍

Checklist if email triggers do not activate

How to forward emails from Gmail and activate email triggers

How to forward emails from Microsoft Outlook and activate email triggers　

‍Step 3: Translate using AI

Next, click "Translate."

You can select an action, so choose the appropriate action from the dropdown menu.

Once saved, set the translation details.

For the text to be translated, select "Body" from the output of "When an email arrives." Enter "Japanese" as the target language and run the test.

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If the test is successful, save it.

Step 4: Send the translated content to Slack

Select "Send a message."

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Select the action "Send a message to a channel."

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・Channel ID: If the app is connected, you can select the desired channel from the suggestions.

・Message Content: Click the edit field to open a dropdown where the output extracted in the previous process is displayed.

Select the content to send to Slack, and the most recent translation result will be automatically replaced.

If the test is successful, the setup is complete! Finally, set the trigger to [ON] and wait for the flow bot to activate.

With this, the flow for automatically translating English emails and notifying Slack is complete!

Other Automation Examples Using Slack and Translation Features

Yoom offers numerous automation examples utilizing AI translation features and Slack, which we would like to introduce.

This is a flow that translates messages posted on Slack and reposts them on Slack. It seems useful for teams using multiple languages within Slack.

When an email is received, this flow extracts the sender's information using AI operations, notifies Slack, and stores it in a Google Spreadsheet. It seems useful for smoothly understanding inquiry emails and managing sender information.

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This flow digitizes email attachments using AI and notifies you on Slack. It reads text data from PDF files and automatically inputs the content, eliminating the need for manual entry and making it convenient.

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Summary

By automatically translating English emails and notifying them on Slack, you can create an environment where important information can be shared quickly, leading to improved work efficiency. With Yoom, you can easily set it up without any coding, making it accessible for non-engineers as well. Additionally, by utilizing Yoom's templates, you can automate even more tasks, enhancing business speed and efficiency. Take this opportunity to experience the benefits of automation.

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