How to synchronize information to another Google Spreadsheet when it is registered in a Google Spreadsheet

Preparation

First, register Google Sheets as My App in Yoom.
After logging in, select "+ New Connection" from "My Apps" in the left menu.

When you search by app name, the Google login screen will appear, so select the account information you want to link and enter the necessary information.

If the connection is successful, the app name will be displayed.
Once this is set up, preparation is complete. Let's proceed to detailed settings.

App Trigger Settings

First, select the first flow "When a row is added".
On the first page, the account information linked in preparation is reflected, so please check it.

No need to change the title or trigger action, so if there is no problem with the account information, select "Next".

Next, set the trigger interval and detailed settings for the target sheet.
A trigger refers to an action that initiates a flow in the app, and here it refers to "when a row in Google Sheets is updated".

How often should the update of a row in Google Sheets be set? This is the "trigger interval".
* The trigger interval can be set to 5, 10, 15, 30, or 60 minutes. The shortest trigger interval varies depending on the plan.

Additionally, enter details such as the target spreadsheet ID.
Once all required fields are entered, click "Test" to check for errors.

If an error occurs, refer to the link below and resolve all issues.

About Error Causes and Solutions

Once the error is resolved, select "Save" to complete the trigger settings.

Settings for Google Sheets to Add Information

Next, set up the Google Sheets where the information will be reflected.
As before, the account information is reflected on the first page. Scroll down to see the input screen for the sheet information to be linked.

Follow the instructions and enter the spreadsheet ID, etc.
Once the necessary items are entered, select "Next" to save the settings.

On the next page, the items entered in the sheet set above are reflected as fields.

Enter the correct record values for each item.
After entering values for all items, click "Test" as before to check for errors.

If there are no errors, the information sent as a test should be reflected in the specified sheet.
<span class="mark-yellow">Once the settings are complete, click "Save" to complete the two-step setup!</span>

Finally, if you turn on the trigger, the flow will start moving at the set interval.

This eliminates the hassle of manually entering the same data into multiple sheets each time.
We hope you feel that your work has become a little easier.

Other Automation Examples Using Google Sheets

In addition to the integration introduced today, various automations can be achieved by utilizing the Google Sheets API.

If there's anything that catches your interest, please give it a try!

‍Automation Examples Integrating Google Sheets

It's possible to automate tasks such as copying and creating sheets from a template Google Sheet at the beginning of each month, or summarizing content added to Google Sheets using Gemini and adding it back to Google Sheets.

Automation Example Using Google Sheets

Notify Chat Tools When a Row is Added in Google Sheets

Automatically notify Slack, Discord, etc., when a row is added in Google Sheets.

Add the content registered in the database to Google Sheets

Automatically add the content registered in Box, Salesforce, etc., to Google Sheets.

Issue documents based on Google Sheets information

Automatically create documents such as Google Docs based on the content registered in Google Sheets.

Benefits of Integrating Google Sheets

Integrating Google Sheets not only saves the effort of data entry but also provides the advantage of having accurate information readily available.

Benefit 1: Reduces Data Entry Effort

By integrating Google Sheets, data entry tasks across different sheets are automated. This eliminates the need to manually enter the same data into multiple sheets, significantly reducing work time.

For example, if you manage employee information in Google Sheets and "Sheet A contains all the data, but you also want to use that information in Sheet B," what would you do?
Manually synchronizing the necessary data sounds daunting just thinking about it. There might also be errors in number entry.
Using functions is an option, but setting them up can be a high hurdle for those unfamiliar with them.

Even in such cases, if you have integrated Google Sheets, entering information in one sheet will immediately and accurately synchronize it.
This saves the effort of data entry and allows more time to focus on other tasks.

Benefit 2: Maintains Data Consistency

Integrating multiple Google Sheets makes it easier to maintain data consistency. When sharing the same information across different teams or projects, if separate sheets are frequently updated manually, there can be instances of missed updates or outdated information remaining.

For example, if you manage customer information across multiple sheets and forget to update all sheets when changes occur, different information may exist.
Incorrect customer information can lead to incorrect responses. By using Yoom to integrate sheets, updating information in one place automatically reflects in other related sheets, ensuring that the latest data is always shared and data integrity is maintained.

‍Conclusion

‍Integrating Google Sheets using Yoom is a convenient method that significantly reduces the effort of data management.
By utilizing this integration, you can be freed from manual data entry and update tasks, making it easier to synchronize information between sheets.
For instance, even when managing the same data across multiple sheets, you won't need to manually transfer information, preventing errors and saving time.
Moreover, no special function settings are required, making it easy for anyone to use.

For those who use Google Sheets daily, Yoom's integration feature should prove to be a very useful tool.
Be sure to try it out and make your work more efficient!!