How to move file data submitted through Google Forms to a specified folder in Google Drive

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How to Create a Google Forms and Google Drive Integration Flow

From here, we will introduce the app integration flow using Yoom with images!

① My App Integration

First, log in to Yoom and select "My Apps" from the left menu.
After the screen transitions, please press "+ New Connection".

Select the app you want to integrate, and by following the on-screen instructions to log in or sign in, the integration will be completed. Once registration is complete, an icon will be displayed in the list of My Apps.

② Copy an Existing Template

Please click "Try it" on the banner below.

You will see "Template has been copied", so click "OK".

③ Setting the Trigger

First, select "When a form response is submitted", enter the necessary information, and proceed with the settings.
Please enter the account information (email address) to be linked.

Press "Next" to transition to the screen, and set the required "Form ID".
Once completed, press "Save" at the bottom of the screen.

※ The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Depending on your plan, the shortest interval for setting the trigger may vary, so please check that point. It is generally recommended to use the shortest activation interval for your plan.

Next, proceed with the settings for "Upload File".
Enter the account information (email address) to be linked and press "Next".

You will transition to a screen like the one below, so first set the "Destination Folder ID".
The Folder ID is the part of the Google Drive URL that says "/folders/●●●●".
When you click the input field for the destination folder ID, suggestions will appear, allowing you to set it from there.
You can also specify the file name and attachment method, so please set them as needed.

Notes

• Files will be uploaded to the specified Google Drive folder.
• You can specify the file name after upload. (If no file name is specified, it will be uploaded as "Untitled".)
• Files submitted to Google Forms are usually stored in a folder created in the My Drive of the linked Google Drive, so please check and enter the ID of that My Drive for the destination folder ID.

Once the folder and file settings are complete, press "Save" at the bottom of the screen.
Check that the errors next to each item have disappeared, and turn on the app trigger "When a form response is submitted" to automatically activate the flow bot.

This completes all the settings. Thank you for your hard work!

Other Automation Examples with Google Forms and Google Drive

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Forms and Google Drive. All of them can be used with simple settings, so if you find something that interests you, please give it a try!

Example of Automation Using Google Forms

Register Information Submitted via Google Forms to Asana

Not only does it save the effort of manually transferring information from Google Forms, but it also helps prevent transcription errors.

Enter Google Form Responses into Microsoft Excel

Recommended for those who want to manage Google Form responses collectively in Microsoft Excel.

Integrate with Salesforce when a response is submitted via Google Forms

This can be useful if you want to register user information submitted through an inquiry form as a lead!

Example of Automation Using Google Drive

Upload Attachments Received in Gmail to Google Drive

Not only Google Forms, but also Gmail attachments can be saved to Google Drive. Try creating a flow with the tools you frequently use.

Store files in Google Drive once the envelope (completion) is finished with DocuSign

Recommended for those who frequently need to finalize and manage contracts. It also functions as a backup for important contracts.

When employee information is added to Google Sheets, grant file permissions in Google Drive according to the department they belong to

It's tedious to manually grant Google Drive permissions every time an employee joins or transfers. By automating this process with this flow, you can prevent forgetting to grant permissions and ensure smooth information sharing.

Benefits of Integrating Google Forms with Google Drive

Here, we will discuss two benefits of integrating Google Forms with Google Drive.

Benefit 1: Streamlined Data Management

By automatically saving data collected through Google Forms to Google Drive, the need for manual data transfer is eliminated. This is particularly effective in scenarios where large amounts of data are handled, such as in corporate HR departments. For example, by automatically organizing student survey results or employee feedback, data can be centrally managed, making it easier to search and analyze files later.

Benefit 2: Utilization of Notification Features

By saving files in a specific folder within Google Drive, you can quickly become aware of new data additions or folder updates simply by setting up update notifications for that folder. When working with multiple people, smooth collaboration is necessary, so it's important to utilize notification features to minimize time lags.

Conclusion

This article introduced a method to automatically add data to folders by integrating Google Forms with Google Drive. By automatically saving data collected through Google Forms to Google Drive, the need for manual transfer is eliminated, making it effective especially in scenarios where large amounts of data are handled. Additionally, by utilizing notification features, you can quickly grasp when new data is added, leading to rapid information sharing within the team. Using Yoom allows for intuitive app integration without specialized knowledge, so use this article as a reference and try integrating Google Forms with Google Drive!