How to Reduce Recruiters' Workload and Prevent Data Entry Errors by Utilizing HRMOS and OCR

Recruiters, are you struggling with the tedious task of manually entering employee information from resumes? Mistakes and omissions can occur, often requiring re-checks, consuming significant time and effort.

The solution to these problems is the integration of Yoom's OCR function with HRMOS.
This integration allows you to automatically read resume data and smoothly register it in HRMOS. It not only significantly reduces the manual input effort but also prevents registration errors, improving data accuracy. Continue reading this article to check out the specific benefits and setup methods of using Yoom for OCR integration!

Recommended for:

HR personnel at companies using HRMOS
Recruiters manually entering resume information
Those responsible for new graduate or mid-career recruitment who want to streamline onboarding procedures
HR department personnel looking to streamline employee information registration tasks
HR personnel aiming to improve data accuracy

Benefits and Examples of Integrating HRMOS with Data Extraction Functions

Efficiency and Accuracy Improvement

Manually entering necessary information from resumes when registering employee information is time-consuming and carries the risk of errors and omissions. By using the OCR function, you can have resumes submitted in a form and automatically register that information in HRMOS, significantly reducing the manual input effort.
This allows recruiters to be freed from the burden of manually entering data one by one as before, enabling smoother operations.

For example, it is possible to read multiple new employees' resumes with OCR and automatically reflect that information in HRMOS. This not only significantly reduces the time previously required, making the work more efficient, but also allows for more focus on other tasks.
This integration is expected to reduce the burden on the HR department of companies and improve overall operational efficiency.

Automatic Input of Offer Information and Speeding Up Procedures

Manually entering necessary information such as resumes and contracts of offer recipients is cumbersome and prone to errors. By using OCR, you can automatically read the documents submitted by offer recipients and register them in HRMOS, reducing manual input tasks and improving operational efficiency.

For instance, by automatically reading resumes and contracts submitted by offer recipients with OCR and registering that information in HRMOS, you can proceed with onboarding preparations more smoothly than before. This process reduces manual input and helps maintain data consistency.
As a result, onboarding procedures can proceed quickly, and the need for later corrections and verification work may be reduced.

Improving Data Accuracy to Prevent Input Errors and Registration Omissions

Manual input of employee information is an unavoidable issue with input errors and registration omissions. However, by using the OCR function, you can accurately read information from resumes and applications and automatically register it in HRMOS. This is expected to reduce input errors and registration omissions, improving data accuracy.

For example, by reading easily mistaken items such as contact information and addresses of offer recipients with OCR, input errors can be reduced. This allows for accurate management of employee information, potentially preventing troubles in later procedures and operations.

How to Create a Flow Using HRMOS and Data Extraction Functions

From here, we will actually set up the flow using Yoom.
This setup involves "reading resumes with OCR and registering employees in HRMOS."

The general flow of the setup is as follows:

Integrate Yoom with HRMOS My App
Copy the template
Detailed flow settings
Turn on the trigger to activate the flow

This flow uses AI features (data extraction).
AI operations are available only on some paid plans. If your plan is not eligible, the operations of the flow bot you have set will result in an error.

Paid plans offer a two-week free trial during which you can use restricted apps and AI features.

Let's start with the preparation for the setup.

[About Yoom]

Step 1: Integrate HRMOS with My App and Prepare Resumes

Once logged into Yoom, click "+ New Connection" from "My Apps" in the left menu.

When the app search window appears, search for HRMOS.

To integrate with HRMOS, you need to log in with admin privileges.

Once logged in, select "Employee" → "Admin".

Proceed to "Company" → "Admin Settings" to move to the API generation screen.

Proceed as shown on the screen above to generate a new API.
Refer to the following help page for token names and permissions.

How to Register HRMOS My App

Once you paste the obtained token into the Yoom integration screen, the My App integration is complete.

‍

Also, prepare a resume to use for testing during the flow setup.
The content entered can be temporary.

‍

Now that the preparation is complete, click "Try it" from the banner below to copy the template.

Step 2: Setting Up the Resume Submission Form

The initial setup is the "Resume Submission Form".
Set up the contents of the form where resumes will be attached.

You can use dropdowns and other elements for the form fields, as shown in the image above, so select according to the content.

Select "Required" for fields that must be filled out, such as attaching a resume.

You can also set up the screen displayed after form submission.

If there are materials you want to show after form submission, you can paste the URL here.
Once everything is entered, proceed to the next step.

On the next page, you will confirm the form.

In the "Obtained Values" field, enter the "Last Name" and "First Name" from the resume.
These values can be automatically obtained from the submitted resume, but since form responses are needed, please enter them manually here.

Once entered, click "Save" to complete the form setup.

Step 3: Setting Up Text Recognition

Next is the setup for "Reading Text from Images/PDFs".

Edit the title, do not change the action, and proceed to the next step.
Next, set up the items to be obtained from the resume.

If there is additional information needed besides the default items, enter it here.

Once entered, click "Test".
If the test is successful, the contents of the resume will be reflected in the output.

Once confirmed, click "Save" to complete the data reading setup.

Step 4: Setting Up Employee Registration in HRMOS

The final setup is "Register Employee".
On the first page, the account information of HRMOS integrated with My App is reflected.

If necessary, edit the title and proceed to the next step.
Next, proceed to the detailed settings of the information to be registered in HRMOS.

Use the output to proceed with entering each item.
Once all entries are complete, click "Test" to check if the employee information is reflected in HRMOS.

‍

If you have also obtained "Employee ID" as output, the test is successful.
Click "Save" to complete all settings.

Finally, turn on the trigger.

‍

Now, the resume data will be automatically reflected in HRMOS.

The flow set up this time is as follows:

Other Automation Examples Using HRMOS and Data Extraction Features

Issuing HRMOS Accounts from the Yoom Database
By automatically issuing HRMOS accounts from the Yoom database, you can significantly reduce the effort required for employee management. This eliminates the need for manual registration tasks, reducing the risk of data entry errors and improving operational efficiency.

When a message is posted on Chatwork, search for the employee in HRMOS and notify
When a message is posted on Chatwork, the corresponding employee is automatically searched in HRMOS and notified. This flow simplifies access to employee information, prevents notification omissions, and is expected to enable smooth responses.

‍

When an email is received, search for the employee in HRMOS and register a new user in HRMOS Attendance
By automatically searching HRMOS and registering a new user in HRMOS Attendance upon receiving an email, you can eliminate the need for manual registration. This is expected to improve registration efficiency while maintaining data consistency.

Summary

The integration of Yoom and HRMOS significantly streamlines the data entry process of resumes in recruitment operations.

No programming knowledge is required. It reduces the cumbersome manual tasks and improves data accuracy. This alleviates the burden on recruiters and is expected to facilitate smoother operations.

First, register for Yoom for free and experience the benefits of HRMOS and OCR integration. If you want to achieve operational efficiency through automation, register now to start saving time and effort!