Generate Q&A by Analyzing All Files in OneDrive with ChatGPT
If you are using OneDrive and ChatGPT regularly and are spending a lot of time responding to internal inquiries, this is a recommended flow to streamline your work.
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"I have a large number of documents accumulating in OneDrive, and it's difficult to find the necessary information..."
"I want to make better use of information by automatically summarizing OneDrive files with ChatGPT and generating Q&A!"
This is a must-read for business professionals struggling with information management!
By integrating OneDrive with ChatGPT, you can solve these issues and improve the efficiency of information management and utilization.
For example, when a file is uploaded to OneDrive, it can be summarized and notified by ChatGPT, or all files in OneDrive can be analyzed by ChatGPT to generate Q&A.
This article clearly explains what you can do by integrating OneDrive with ChatGPT and how to create a specific integration flow.
Please refer to this article and try integrating OneDrive with ChatGPT!
By using Yoom, you can easily integrate OneDrive with ChatGPT without any coding. Yoom provides templates for integrating OneDrive and ChatGPT, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating OneDrive with the ChatGPT API, you can automatically link OneDrive data to ChatGPT!
For example, you can automatically perform data integration like the following without human intervention.
Simply click "Try it out" on the automation example you're interested in, register an account, and you can immediately experience the integration of OneDrive and ChatGPT.
Registration takes just 30 seconds, so feel free to give it a try!
This is a recommended flow for those managing a large number of documents using OneDrive and ChatGPT, <span class="mark-yellow">especially when efficient summarization is needed.</span>
If you are using OneDrive and ChatGPT regularly and are spending a lot of time responding to internal inquiries, this is a recommended flow to streamline your work.
This flow automates the analysis of images uploaded to Google Drive using Gemini and the notification of the analysis results via Gmail.
Additionally, by promptly conducting analysis and notifications after the image upload, information sharing and response become smoother.
Now, let's create a flow that integrates OneDrive and ChatGPT!
We'll proceed with the integration using Yoom without any coding, so if you don't have a Yoom account yet, please issue one from this link.
[What is Yoom]
This time, we will create a flow bot that summarizes and notifies using ChatGPT when a file is uploaded to OneDrive!
We will create it in the following steps.
Let's register My Apps to connect OneDrive and ChatGPT to Yoom.
By completing the My Apps registration first, you can proceed with automation settings smoothly.
Before connecting, make sure to upload files to OneDrive!
※ For this example, we uploaded a file as shown in the image below. We will summarize the document in this file using ChatGPT.
1. Click on My Apps on the left side of the Yoom page and select "+ Add".
Enter "OneDrive" in the search box at the top right and select the icon from the search results.
※ OneDrive is a service by Microsoft.
※ "Microsoft 365 (formerly Office 365)" has both personal and business plans (Microsoft 365 Business). If you do not have a business plan, authentication from Yoom may not work properly, so please be careful.
2. On the following screen, enter your email address and click "Next".
On the next screen, enter your password and click "Sign In".
3. Next, register ChatGPT to My Apps.
Similarly, click on My Apps on the left side of the Yoom page and select "+ Add".
Enter "ChatGPT" in the search box and select the corresponding icon from the search results.
On the next screen, fill in the required fields and click "Add".
※ To run actions using ChatGPT (OpenAI), you need to subscribe to OpenAI's paid API plan. Make sure your contract details are in order so that you can make payments smoothly when API usage fees occur. For more details, please refer to here.
※ For ChatGPT My Apps registration, please refer to here.
Since this flow will notify Microsoft Teams, register it to My Apps.
Similarly, click on My Apps on the left side of the Yoom page and select "+ Add".
Enter "Microsoft Teams" in the search box and select it.
On the displayed screen, enter your email address and click "Next".
※ "Microsoft 365 (formerly Office 365)" has both personal and business plans (Microsoft 365 Business). If you do not have a business plan, authentication from Yoom may not work properly, so please be careful.
On the next screen, enter your password and click "Sign In".
If OneDrive and ChatGPT are displayed in My Apps, the registration is complete.
Let's start creating the flow from here! Since we are using a template, open the template page below and click 'Try it'.
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
※The following screen will be displayed when you click "【Copy】When a file is uploaded to OneDrive, summarize and notify with ChatGPT" in the Flowbot under "My Projects" on the left side of the Yoom page screen.
1. Click "OK" on the previous screen, then click the app trigger "When a file is created or updated in a specific folder" on the displayed screen.
2. Enter the required fields on the displayed screen. Leave the trigger action as is and click "Next".
3. Set the details on the displayed screen.
Select "Trigger Interval".
※It is generally recommended to set it to the shortest time!
※Triggers can be set to intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest trigger interval varies depending on the plan.
※For detailed explanations of the Yoom plan, please refer to here.
4. For "Drive ID", click the input field and select from the displayed options.
For "Folder Name", enter according to the description below the input field.
For "Folder ID", click the input field and select from the displayed options.
5. After completing the input, execute "Test" and if successful, click "Save".
※The displayed output will be used in subsequent settings.
1. Click "Download File" to link with the app.
Enter the required fields on the displayed screen and click "Next".
2. Set up the API connection.
For "Drive ID", click the input field and select from the displayed options.
For "File Item ID", you can select from the output displayed by clicking the input field.
After completing the input, execute "Test" and if successful, click "Save".
※OCR is a feature limited to the Team Success Plan and is not available in the Free Plan. However,all features are available during the 2-week free trial of the paid plan, so feel free to try it if you're interested!
1. Click "Extract Text from Image/PDF".
Click "Next" on the displayed screen.
Select "File Attachment Method" from the dropdown.
Enter the items you want to extract in "Items to Extract".
This time, we will extract the entire text, but when extracting data from invoices or quotations, you can specify specific items such as "Amount" or "Client Company".
After completing the input, execute "Test" and if successful, click "Save".
1. Click "Generate Text" to link with the app.
Enter the required fields on the displayed screen and click "Next".
2. Set up the API connection.
For "Message Content", click the input field and select from the displayed output.
After completing the input, execute "Test" and if successful, click "Save".
1. Click "Send Message to Channel" to link with the app.
Enter the required fields on the displayed screen and click "Next".
2. Set up the API connection.
For "Team ID" and "Channel ID", click the input field and select from the displayed options.
For "Message", you can select from the output displayed by clicking the input field.
※This time, it was set as shown in the image below.
After completing the input, execute "Test" and if successful, click "Save".
Click the "Turn on the trigger" button in the red frame on the screen below to automatically start the Flowbot.
When new data is added or existing data is modified in Notion, a sticky note is automatically created in Miro.
This should enable you to easily share information within the team and get an overview of the project progress at a glance!
By leveraging the OneDrive and ChatGPT API, various automations can be achieved! How about the following automations as examples?
You can save files received via email or automatically create folders for information registered in spreadsheet tools and databases. Registration to other CRM tools and databases is also possible!
You can compile inquiries and form responses and notify them in a chat, or automatically create articles for blogs and websites.
Additionally, you can summarize meeting contents and send them via email or append them to a database, making it useful for a wide range of tasks!
By integrating OneDrive with ChatGPT, you can significantly reduce the effort required for file summarization and internal sharing.
As introduced in this article, it can be easily set up without any coding, so you can start with confidence even without specialized knowledge.
If you want to make your daily tasks run more smoothly, first register for free with the no-code tool Yoom and experience the convenient integration flow.
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