How to integrate Google Sheets with Discord to add responses to a form in Google Sheets and notify on Discord

Benefits of Integrating Google Sheets with Discord

This time, we will talk about integrating Google Sheets with Discord.
For those managing data with Google Sheets, integrating with the communication tool Discord can streamline information sharing.

First, let me share three benefits of this integration.

Real-time information sharing becomes possible

You can automatically send notifications to Discord when data in Google Sheets is updated.
For example, by automatically notifying important information such as new applicants for a project or customer requests, you can quickly share accurate information within the team.

Improves communication

By automatically notifying Discord of information from Google Sheets, communication on Discord becomes more active.

Here's an example of managing project progress and individual tasks with Google Sheets. When a person in charge adds information to the spreadsheet, it is automatically notified to Discord, allowing discussions and adjustments regarding that content to take place within the notified channel.
Information can quickly reach members working remotely or at distant offices, enabling the team to work together on projects.

Facilitates smooth individual tasks and overall management

Automatic sending of data-related notifications can also streamline tasks and project management conducted by each person in charge.

For example, information necessary for routine tasks such as purchasing after inventory checks can be retrieved from Google Sheets at a specified time and notified to Discord.
This eliminates the need to access the original data for confirmation or compile and notify the content, allowing for efficiency in related tasks.
Using it for regular data aggregation and reporting related to projects also ensures smooth management tasks.

As described above, integration allows for accurate and rapid sharing of Google Sheets information on Discord. The benefits of improved communication and operational efficiency make the integration of these two quite significant.

Integration and Automation with Yoom is Recommended!

For those interested in integrating Google Sheets with Discord from the benefits introduced, here's good news!
With Yoom, you can achieve integration and workflow automation without programming knowledge, using a no-code approach.

If you haven't registered with Yoom yet, you can create an account here.
You can start with a free plan or try a paid plan, so if you're unsure about implementation, start by checking the user experience.
If you're curious about what else you can do with Yoom, you can check by business or keyword search from the template list.

Once registration is complete, let's actually create integration and automation flows using Yoom.
This time, we will explain the workflow of adding responses to Google Sheets and notifying Discord using a template.

First, please copy the template from "Try it out" below.

How to Add Form Responses to Google Sheets and Notify on Discord

※ If you have already completed the app integration, please proceed to Step 2.

Step 1: Integrate Google Sheets and Discord with My Apps

1. After logging into Yoom, select "My Apps" from the left menu and click "+ New Connection" on the right side of the screen.

2. From the list of new connections in My Apps, select Google Sheets and Discord respectively, and integrate the apps.

Step 2: Create a Form for Information Input and Set as Trigger

1. Open the copied template. (You can change the title from the red-framed part in the image below.)

2. Click "Form Trigger When Form Response is Submitted" from the Flowbot.

3. Create the form.
Adjust the items according to the content you want to add to Google Sheets.
※ The image below shows part of the creation screen.
※ The default items are company name, name, and email address.

4. Once the form content is ready, click "Next".

5. Confirm the form display and perform detailed settings.
Check the display content of the response page and completion page, and set sample values for each item when referring to the output, then click "Save".
※ The image below is an example of input.

Step 3: Set Action to Add Record to Google Sheets

1. Click "Operate Database Add Record" from the Flowbot.

2. Set up the database integration.
・Title: Change as needed.
・Database Integration: Enter the information of the Google Sheets data you want to add, referring to the notes at the bottom of the field.
※ The image below is an example of input.

3. Click "Next".

4. Perform detailed settings for database operations.
Set the values of the records to be added using the output information obtained in Step 2 for each item.
※ The image below is an example of input.

5. Conduct a test, and if successful, click "Save".

Step 4: Set Action to Notify on Discord

1. Click "Integrate with App Notify on Discord" from the Flowbot.

2. Set "Select Integration Account and Action".
Change the title as needed and click "Next".

3. Set up the API connection.
Enter each item referring to the notes at the top of the page and the notes at the bottom of the field.
※ The image below is an example of input.

4. Conduct a test, and if successful, click "Save".

Finally, switch the trigger of the saved flow to "ON" to activate it.

This completes the flow of adding form responses to Google Sheets and notifying on Discord.

Even if you enter data directly into Google Sheets without a form, if you pre-configure Data Connect to the Yoom database, it is possible to automatically notify Discord when updated.

Advanced Integration Flow of Google Sheets and Discord

Here, we introduce two other automatic flow templates related to the integration of Google Sheets and Discord.

Generate a PDF from an Employment Contract Template in Google Docs Based on Form Information and Notify on Discord

This is a business flow that can be automated with the integration of Google Docs and Discord.
Based on the content of the Yoom form, information is reflected in a pre-created Google Docs template, saved in PDF format, and notified on Discord automatically.

In the case of manual work, the flow involves copying the template file, entering data, saving it as a PDF, and then notifying the content, but with this template, everything from form input to notification can be done automatically.
If the template is created in Google Sheets, replace it from Google Docs.

Transfer AI-Read Invoice Data to Google Sheets and Save Files to Google Drive

This automates the following workflow through integration with Google Sheets, Google Drive, and Slack.

Upload invoice data to the form
AI reads the information from the data, and the person in charge verifies it
Append the data to Google Sheets
Upload the updated file to Google Drive
Notify Slack about the data content and file storage

It is possible to quickly and accurately add invoice content to the database without manual input.
Additionally, notifications to a Slack channel can be replaced with notifications to a text channel in Discord.

Summary

By integrating Google Sheets with Discord, you can automate message notifications regarding updates. Real-time information sharing is expected to improve communication and enhance work efficiency.

With the no-code tool Yoom, anyone can easily set up integrations and automate workflows. Start automating your tasks using the templates introduced, and then continue to automate surrounding tasks by referring to other templates to further improve efficiency. By automating the entire related workflow, you can simplify the data update process itself and prevent missed or overlooked notifications after updates. Be sure to try integrating Google Sheets with Discord.