"Translation work is so voluminous and tedious..." "I often forget to share data on Google Sheets..." If you have these concerns, there is an automation solution for you. By integrating Google Sheets with Microsoft Teams, information sharing can become much easier.
For example, you can automatically translate text from Google Sheets and send notifications to Microsoft Teams, or automatically share updates or additions to Google Sheets data with Microsoft Teams! This will save you the hassle of translation and sharing, significantly reducing your working time.
In this article, we will explain how to automatically share data from Google Sheets with Microsoft Teams. If you want to make your work more efficient, be sure to read this article to the end!
For those who want to try it out quickly
By using Yoom, you can easily integrate Google Sheets with Microsoft Teams without any coding. Yoom provides templates for integrating Google Sheets with Microsoft Teams, so you can achieve integration immediately just by signing up, even without API knowledge.
Translate the text added in Google Sheets into English and notify Microsoft Teams.
■Overview The workflow "Translate the text added in Google Sheets to English and notify Microsoft Teams" is a business workflow aimed at streamlining communication within teams. When a new text is added to Google Sheets, it is automatically translated into English, and the content is notified to Microsoft Teams. This allows for smooth information sharing even in teams that require multilingual support. By implementing this workflow, you can automate the process from addition to Google Sheets, translation, and notification to Microsoft Teams, significantly reducing the labor and time required for tasks. It facilitates smooth communication for the entire team, leading to improved business efficiency.
■Recommended for: - Teams that use Google Sheets for daily data management - Members working on projects that require multilingual support - Administrators who frequently share information on Microsoft Teams - Personnel who spend time on manual translation and notifications - Business owners or IT personnel considering the automation of business flows
■Precautions: - Please link Yoom with both Google Sheets and Microsoft Teams. - Triggers can be selected to operate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Note that the shortest operating interval may vary depending on the plan. - Microsoft365 (formerly Office365) has personal and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
What You Can Do by Integrating Google Sheets and Microsoft Teams
By integrating the APIs of Google Sheets and Microsoft Teams, you can automatically transfer data from Google Sheets to Microsoft Teams! For example, you can automatically perform data transfers like the ones below without any manual intervention.
You can experience the integration of Google Sheets and Microsoft Teams immediately by simply clicking "Try it out" on the automation example you're interested in and registering an account. Registration takes only 30 seconds, so feel free to give it a try!
Translate Text Added in Google Sheets to English and Notify Microsoft Teams
This is a workflow that streamlines communication within the team. It's recommended for those who want to facilitate smooth information sharing in teams that require multilingual support.
Translate the text added in Google Sheets into English and notify Microsoft Teams.
■Overview The workflow "Translate the text added in Google Sheets to English and notify Microsoft Teams" is a business workflow aimed at streamlining communication within teams. When a new text is added to Google Sheets, it is automatically translated into English, and the content is notified to Microsoft Teams. This allows for smooth information sharing even in teams that require multilingual support. By implementing this workflow, you can automate the process from addition to Google Sheets, translation, and notification to Microsoft Teams, significantly reducing the labor and time required for tasks. It facilitates smooth communication for the entire team, leading to improved business efficiency.
■Recommended for: - Teams that use Google Sheets for daily data management - Members working on projects that require multilingual support - Administrators who frequently share information on Microsoft Teams - Personnel who spend time on manual translation and notifications - Business owners or IT personnel considering the automation of business flows
■Precautions: - Please link Yoom with both Google Sheets and Microsoft Teams. - Triggers can be selected to operate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Note that the shortest operating interval may vary depending on the plan. - Microsoft365 (formerly Office365) has personal and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Notify Microsoft Teams when a row is added in Google Sheets
This workflow allows you to automatically share information with your team when you add data to Google Sheets. It eliminates the need for manual input, enabling speedy information sharing!
Notify Microsoft Teams when a row is added in Google Sheets.
Notify Microsoft Teams when a row is updated in Google Sheets
You can automatically share updates from Google Sheets, eliminating any time lag in information sharing. This flow is recommended for those who manage tasks using shared Google Sheets and want to be notified of any updates.
Notify Microsoft Teams when a row is updated in Google Sheets.
Let's Create a Flow to Integrate Google Sheets and Microsoft Teams
Let's get started by creating a flow that integrates Google Sheets with Microsoft Teams! We will use Yoom to proceed with the integration of Google Sheets and Microsoft Teams without any coding. If you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
This time, we will create a flow bot that translates text added in Google Sheets into English and notifies Microsoft Teams! The creation process is broadly divided into the following steps:
Integrate Google Sheets and Microsoft Teams with My Apps
Copy the template
Set up triggers in Google Sheets and actions in Microsoft Teams
Turn on the trigger and complete the preparation for flow operation
Translate the text added in Google Sheets into English and notify Microsoft Teams.
■Overview The workflow "Translate the text added in Google Sheets to English and notify Microsoft Teams" is a business workflow aimed at streamlining communication within teams. When a new text is added to Google Sheets, it is automatically translated into English, and the content is notified to Microsoft Teams. This allows for smooth information sharing even in teams that require multilingual support. By implementing this workflow, you can automate the process from addition to Google Sheets, translation, and notification to Microsoft Teams, significantly reducing the labor and time required for tasks. It facilitates smooth communication for the entire team, leading to improved business efficiency.
■Recommended for: - Teams that use Google Sheets for daily data management - Members working on projects that require multilingual support - Administrators who frequently share information on Microsoft Teams - Personnel who spend time on manual translation and notifications - Business owners or IT personnel considering the automation of business flows
■Precautions: - Please link Yoom with both Google Sheets and Microsoft Teams. - Triggers can be selected to operate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Note that the shortest operating interval may vary depending on the plan. - Microsoft365 (formerly Office365) has personal and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Here, we will integrate Yoom with each app to enable operations. First, log in to Yoom, press My Apps on the left menu, and then press the Add button on the right.
For Google Sheets
1. Search Enter Google Sheets in the search box and click the Google Sheets icon.
2. Log in You will see the following screen, so click "Sign in with Google".
3. Select Account Select the account you want to integrate. If you want to integrate an account other than the displayed one, click "Use another account" and log in with the account you want to integrate. After selecting the account, the screen will transition, so press "Next".
4. Grant Access You will see a confirmation screen asking if Yoom can access your Google account. Press "Next" to proceed.
Return to the Yoom screen, and if the following display appears, the integration is complete!
For Microsoft Teams
1. Search Enter Microsoft Teams in the search box and click the Microsoft Teams icon.
2. Sign In Enter your account information and sign in. Since you have already registered Google Sheets in My Apps, you will see a sign-in screen. Please wait until you can sign in.
Return to the Yoom screen, and if the following display appears, the integration is complete!
[Note] There are personal and business plans (Microsoft 365 Business) for "Microsoft 365 (formerly Office 365)". If you do not have a business plan, authentication from Yoom may not work properly, so please be careful.
Step 2: Copy Template
Now, let's start creating the flow! There is a template available for easy setup, so let's copy it first. Log in to Yoom and click "Try it" on the banner below.
Translate the text added in Google Sheets into English and notify Microsoft Teams.
■Overview The workflow "Translate the text added in Google Sheets to English and notify Microsoft Teams" is a business workflow aimed at streamlining communication within teams. When a new text is added to Google Sheets, it is automatically translated into English, and the content is notified to Microsoft Teams. This allows for smooth information sharing even in teams that require multilingual support. By implementing this workflow, you can automate the process from addition to Google Sheets, translation, and notification to Microsoft Teams, significantly reducing the labor and time required for tasks. It facilitates smooth communication for the entire team, leading to improved business efficiency.
■Recommended for: - Teams that use Google Sheets for daily data management - Members working on projects that require multilingual support - Administrators who frequently share information on Microsoft Teams - Personnel who spend time on manual translation and notifications - Business owners or IT personnel considering the automation of business flows
■Precautions: - Please link Yoom with both Google Sheets and Microsoft Teams. - Triggers can be selected to operate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Note that the shortest operating interval may vary depending on the plan. - Microsoft365 (formerly Office365) has personal and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
1. Click "View Details" on the banner above 2. When the screen changes, click "Try this template" 3. If you haven't registered with Yoom yet, please register * If you have already registered, the login screen will be displayed, so please enter your login information. 4. The template will be copied to your Yoom management screen as shown below, so press OK to proceed with the settings.
Step 3: Set Trigger Actions for Google Sheets
1. Select a Trigger This is your first important setting! First, click the red frame below. The screen will transition, and the content you entered in Step 1 will be reflected. If no title correction is needed, click "Next".
2. Set API Connection for App Trigger Here, set the Google Sheets that contain the information you want to translate. If you haven't prepared Google Sheets yet, create it at this time! In the subsequent test operation, the content before translation needs to be entered, so please enter the text you want to translate. This time, we created a Google Sheet as shown below. * For notes on creating Google Sheets, please check here.
Once your Google Sheets is ready, return to the Yoom screen and enter the following items.
Trigger Interval: It varies depending on the plan, so please be careful. If you have no particular preference, select the shortest activation time. * For details on pricing plans, please see the help page here.
Spreadsheet ID: Click the input field to display candidates as shown below. Select the file name of the Google Sheets you created earlier.
Sheet ID: Similarly, select the sheet name of the Google Sheets.
Table Range (Start), Table Range (End), Column with Unique Values: Specify the table range containing the pre-translation information, referring to the annotations below the input fields.
Once the input is complete, try executing "Test"! If the test is successful, the output as shown below will be displayed. If the content created in Google Sheets is reflected as shown below, it's OK! Finally, select "Save" and proceed to the next step.
Step 4: Set Up AI Translation
1. Select a Trigger Click the red frame below.
2. Select an Action You can select the action items according to the number of characters and tasks. If you have no particular preference, select the one with the fewest characters. Once the action selection is complete, press "Next" to proceed.
3. Set Details Here, set which text to translate into which language.
Text to Translate: Click the input field to select the value obtained in the previous step. This time, we selected the pre-translation from Google Sheets.
Target Language: Enter the language name you want to translate the text into. This time, we entered "English".
Once the input is complete, try executing "Test". If the test is successful, the output as shown below will be displayed. If the translated text is reflected in the specified language, it's OK! Finally, select "Save" and proceed to the next step.
Step 5: Set Message Notifications in Microsoft Teams
1. Select a Trigger Click the red frame below. The screen will transition, and the content you entered in Step 1 will be reflected. If no title correction is needed, click "Next".
2. Set API Connection Here, set the notification of the translated message to the specified Microsoft Teams channel. If you haven't created a Microsoft Teams team and channel yet, create them at this time! This time, we created a team and channel as shown below.
Once Microsoft Teams is ready, return to the Yoom screen and enter the following items.
Team ID: Click the input field to display candidates. Select the team name you created earlier.
Channel ID: Similarly, select the channel you want to notify.
Message: Set the text you want to notify to the channel. This time, we set it to display the pre-translation and translation results as shown below, but feel free to customize it to your liking.
Once the input is complete, try executing "Test"! If the test is successful, the notification should have arrived in the set Microsoft Teams channel, so check it out. If the set translated text is displayed as shown below, it's OK. Finally, return to the Yoom screen, select "Save", and proceed to the next step.
Step 6: Set Record Updates in Google Sheets
1. Select a Trigger Click the red frame below.
2. Database Integration Here, select the Google Sheets you want to update. Account information, etc., is reflected from Step 1. Scroll down the page and enter the "Database Integration" items.
Spreadsheet ID: Click the input field to select the Google Sheets you want to reflect the data in.
Spreadsheet Tab Name: Click the input field to select the tab name of the target Google Sheets.
Table Range: Enter the table range of Google Sheets, referring to the image below.
Once the input is complete, press "Next" to proceed. 3. Detailed Settings for Database Operations Here, set the conditions for the record you want to update and the content to update.
Conditions for the Record to Update: This time, we set the Google Sheets number item as the condition as shown below. You can add or modify trigger conditions, so customize them to your liking.
Values of the Record After Update: Since we want to enter the translated content into Google Sheets, we entered it as shown below. You can also customize the content you want to update, so set it to your liking.
Once the input is complete, try executing "Test"! If the test is successful, the data should have been updated in the set Google Sheets, so check it out. If the content you set is reflected as shown in the image below, it's OK! Finally, return to the Yoom screen, select "Save", and proceed to the next step.
Step 7: Turn ON the Trigger and Check Operation
Thank you for your hard work! All settings are now complete. Once the settings are complete, a menu like the one below will be displayed, so turn ON the trigger. All settings are now complete, so let's check the operation!
If You Want to Integrate Microsoft Teams Data into Google Sheets
This time, we introduced how to integrate data from Google Sheets to Microsoft Teams, but if you want to integrate data from Microsoft Teams to Google Sheets, please also use the template below.
Translate Text Posted in Microsoft Teams Channel into English and Store in Google Sheets
This flow is recommended for those who use Microsoft Teams daily and need multilingual support, or for those who manage data using Google Sheets.
Translate the text posted in the Microsoft Teams channel into English, reply, and store it in a Google Spreadsheet.
■Overview The "Translate text posted to Microsoft Teams channel to English, reply, and store in Google Spreadsheet" flow is a business workflow that assists in improving team communication efficiency and data management. By automatically translating and replying to interactions on Microsoft Teams and organizing the content in a spreadsheet, centralized information management becomes possible.
■Recommended for ・Team leaders who use Microsoft Teams daily and need multilingual support ・Project managers who want to organize and share communication content ・IT personnel managing data using Google Spreadsheets ・Executives aiming to improve work efficiency through process automation ・Business users who want to smoothly integrate Microsoft Teams and Google Spreadsheet
■Notes ・Please integrate both Microsoft Teams and Google Spreadsheet with Yoom. ・Trigger intervals can be set at 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and you may fail authentication if you are not subscribed to the general business plan.
Other Automation Examples Using Google Sheets and Microsoft Teams API
It is possible to automate various tasks using the APIs of Google Sheets and Microsoft Teams. If you find something interesting, please give it a try!
Automation Examples Using Google Sheets
By utilizing data from Google Sheets, you can enable Slack notifications, integrate with Google Drive, Salesforce, and Notion, and automate the creation and sending of invoices.
Add a record to Salesforce when a row is added in Google Sheets.
This is a flow to issue a document based on customer information in Google Sheets and send it to Gmail.
■Notes ・Please link Google Sheets and Gmail with Yoom. ・The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Centered around Microsoft Teams, it is possible to integrate with external services such as surveys and Salesforce for notifications, create folders in OneDrive, and share information with Outlook.
Activate the Flow Bot at the end of each month to notify Microsoft Teams.
■Overview This is a flow where a folder is created in OneDrive based on the message content when a message is posted on Microsoft Teams. Using Yoom, you can easily connect apps without programming.
■Recommended for: 1. Those who use Microsoft Teams to communicate with members ・People who want to efficiently manage daily message content and have quick access to necessary information ・Those who want to organize interactions with members and prevent shared information from being overlooked
2. Those who utilize OneDrive for file management ・People who want to reduce the hassle of manually organizing files and improve work efficiency through automation ・Those who want to automatically create folders based on message content to ensure important information is stored without omission
■Notes ・Please link both Microsoft Teams and OneDrive with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has home and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview The "Notify Microsoft Teams when a record is created in Salesforce Lead Object" workflow supports rapid response for sales teams. Whenever a new lead is registered in Salesforce, a notification is automatically sent to Microsoft Teams, allowing the entire team to share information in real time. This ensures that you don't miss the timing for lead follow-up, enabling efficient sales activities.
■Recommended for ・Sales representatives managing leads using Salesforce ・Sales managers looking to enhance team communication with Microsoft Teams ・Business owners who wish to automate quick lead follow-ups and improve sales efficiency ・IT personnel looking to easily configure Salesforce and Microsoft Teams integration using Yoom
■Notes ・Please integrate Salesforce and Microsoft Teams with Yoom. ・Triggers can be set at intervals of 5, 10, 15, 30, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Microsoft365 (formerly Office365) has personal and business plans (Microsoft365 Business). If you are not subscribed to the business plan, authentication may fail. ・Salesforce is available only with Team Plan and Success Plan. Operations and data connections of Flowbot set on Free Plan and Mini Plan may result in errors. ・Paid plans such as Team Plan and Success Plan offer a two-week free trial. You can use restricted apps during the free trial.
By integrating Google Sheets with Microsoft Teams, you can eliminate the hassle of data sharing and manual notifications. The automation of translating and sharing data from Google Sheets allows you to focus on your work without spending time on translation tasks. Conversely, it is possible to automatically add translated text from Microsoft Teams channels to Google Sheets. This allows you to respond using either Microsoft Teams or Google Sheets, enabling you to adapt as needed.
If you are considering implementing this or want to try it out, please create a free account from here. Registration takes only 30 seconds, so you can quickly sign up during your work!
Automation using Yoom can be easily implemented by anyone without the need for programming. Try it out from the "Try it" template!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have approximately eight years of experience in sales and administration at an insurance agency. While handling customer interactions, I have coordinated operations across various branches, striving for efficiency and standardization. In addition to my primary responsibilities, I will continue to disseminate various content using company-designated tools to contribute to the operational efficiency of all stakeholders.
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