How to Send Emails at a Specified Time Every Day with Outlook

1. Click "try it" on the top banner
2. If you haven't registered with Yoom yet, please register
※ If you have already registered, the login screen will be displayed, so please log in.

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Since you will transition to a page like the image, let's proceed with detailed settings.

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Step 3: Setting to Activate Schedule Trigger

1.  Select App Trigger

Click "When the specified schedule is reached".
Since the title and other settings are complete, please scroll down.‍

2. Set the Trigger

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Set the time to activate every day.
In the image, it is set to activate at 10 AM every day. If you have any preferences, you can change it as desired, so please specify the time and date.
Once the settings are complete, press save.

Step 4: Setting to Send from Outlook

1. Integrate with the App

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Select "Send Email" from the Outlook icon.
Scroll down.‍

2. Set Required Items

Set each item.

Enter any text for the subject and body.

Also, enter any recipient for the destination.
Once the settings are complete, press next.

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【Supplementary Information】
By utilizing Yoom's data connect feature, it is possible to reuse recipients from other app databases.

By performing data connect, you can insert addresses already stored in Yoom's database with a click.
For more information on Yoom's data connect, please check About Data Connect Feature.

3. Confirm Created Email

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When you move to the next page, a confirmation screen for the created email will be displayed as shown in the image.
If you want to perform a test send, click the "Test Button".
※ Please note that the email will actually be sent.

Finally, click save.

4. Turn ON the Trigger

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When the creation of the Flowbot is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.

Flowbot template used this time
Send an email with Outlook at a specified time every day

Other Automation Examples Using Outlook

In addition to the flow introduced this time, you can achieve various business automations by using Outlook's API.
All of them can be used with simple settings, so if you find something interesting, please give it a try!

Send an email in Outlook when a row is added or updated in Google Spreadsheets

When information is added or updated in Google Spreadsheets, send an email in Outlook quoting the content to facilitate information sharing.

Issue documents in Microsoft Excel using information from input forms and send them via Outlook

There is no need to manually transfer data to Microsoft Excel and issue PDFs; all processes can be carried out automatically just by filling out the form.

Storing survey results received in Outlook

Storing survey results received in Outlook in an information management tool will make survey data management more efficient.

Automatically reply to emails from Outlook when a specific operation is performed

Since the details of the operation will be sent to the specified email address in Outlook, you will be able to respond to customer inquiries more quickly.

Document data received in Outlook is read using OCR, and the file name is updated and stored

Document data received in Outlook is renamed to match the content and automatically uploaded to a specified folder, improving the accuracy of data management.

Use AI to extract and notify information received in Outlook email

AI extracts new content received in Outlook and notifies the results, which helps prevent misunderstandings.

When you receive an email in Outlook, AI will sort the importance and notify/add it

Automation can eliminate the need for manual email sorting, notification, and addition work.

Benefits and Examples of Schedule Triggers and Outlook Integration

Benefit 1: Reduces Workload

By implementing this app integration, it becomes possible to automatically send template emails from Outlook at specified days and times. This should reduce the effort and burden associated with routine tasks.
For example, when performing routine tasks at specified times, daily resource management becomes important. Because routine tasks must be performed, there may be times when you cannot attend to other work.
By implementing this app integration, such burdens may be reduced. It is expected that the effort of tasks will be reduced, making work easier than before.

Benefit 2: Enables Employee Reminders

Since template emails can be automatically sent from Outlook at specified days and times, it can also be used for purposes such as reminders.
For example, if Outlook is implemented company-wide, content that needs to be shared with all employees can be sent at specified times. It is possible to send emails at the timing of daily morning meetings or to alert employees on Fridays if there is weekly data to be finalized.
If employees are less likely to forget tasks, the overall efficiency of work may improve.

Benefit 3: Avoids Sending Errors

By implementing this app integration, it should be possible to avoid mistakes such as forgetting routine tasks.
For example, if emails are sent at specified days and times for reminder purposes, forgetting to send them could disrupt the tasks that need to be reminded.
Additionally, there may be times when you are too busy to send emails at the same time. However, with this integration, emails can be sent automatically, potentially preventing errors such as missed sends.
This app integration might be effective in ensuring routine tasks are performed reliably.

Conclusion

This integration may offer benefits in creating a more manageable work environment. By automating email sending that must be done at specified times every day, the effort of creating emails should be alleviated.
Additionally, there may be no need to adjust resources for performing routine tasks, potentially reducing the workload.
Yoom allows app integration without the need for programming, making it easy to try. Please feel free to use the trial to check the usability and make use of the templates.