How to Send Emails at a Specified Time Every Day in Outlook

[What is Yoom]

Now, let's explain how to use the no-code tool Yoom to "send an email at a specified time every day using Outlook".

How to Send an Email at a Specified Time Every Day Using a Schedule Trigger in Outlook

First, activate Yoom's schedule trigger on the specified day and time.
Then, using Outlook's API, you can send a pre-created message from Outlook.
Generally, programming knowledge is required to achieve such integration, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.

The integration flow this time is broadly divided into the following processes.

• ‍Integrate Outlook with My Apps
• Set up Yoom's schedule trigger
• Set up sending from Outlook
• Turn on the trigger button and confirm the integration operation between the schedule trigger and Outlook

Step 1: Integrate Outlook with My Apps

After completing the registration with Yoom, select "My Apps" from the menu on the left.

Next, click the new connection button at the top right.

Integration of Outlook and Yoom

1. Log in Log in to Microsoft365. By logging into Microsoft365, the My Apps integration will be completed quickly.

*Note: If you are not subscribed to a general corporate plan (Microsoft365 Business) for Microsoft365 (formerly Office365), authentication may fail.

2. Search

Click the Outlook icon.

3. Integration Complete

The screen will switch immediately. If the above display appears, the integration is complete.

Step 2: Copy the Template

Next, please copy the template to be used this time.

1. Click "View Details" on the top banner
2. Click "Try this template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register
※ If you have already registered, the login screen will be displayed, so please log in.

When the Flowbot template is copied to "My Projects", the above display will appear.

You will transition to a page like the image, so let's proceed with detailed settings.

Step 3: Setting up the Schedule Trigger

1. Open My Projects

Open "My Projects" from the menu on the left side of the screen.

2. Open the copied template
‍Click "【Copy】Send email with Outlook at a specified time every day".‍

3. Select App Trigger

Click "Start at 10 AM every day".
The title and other settings are complete, so please scroll down.‍

4. Set the Trigger

Set the time to start each day.
In the image, it is set to start at 10 AM every day. If you have preferences, you can change it as desired, so please specify the time and date.
Once the settings are complete, press save.

Step 4: Setting up to Send from Outlook

1. Integrate with the App

Select "Send Email" from the Outlook icon.
Scroll down.‍

2. Set Required Items

Set each item.

Enter any text for the subject and body.

Enter any recipient for the destination as well.
Once the settings are complete, press next.

【Supplementary Information】
By utilizing Yoom's data connect feature, you can also use the database of other apps for the recipient.

By performing data connect, you can insert addresses stored in Yoom's database with a click.
For more information on Yoom's data connect, please check About the Data Connect Feature.

3. Confirm the Created Email

When you move to the next page, a confirmation screen for the created email will be displayed as shown in the image.
If you want to perform a test send, click the "Test Button".
※ Please note that the email will actually be sent.

Finally, click save.

4. Turn ON the Trigger

When the creation of the Flowbot is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.

Flowbot template used this time
Send email with Outlook at a specified time every day

Other Automation Examples Using Outlook

In addition to the flow introduced this time, you can achieve various business automations by using Outlook's API.
All of them can be used with simple settings, so if you find something interesting, please give it a try!

Add Information When a Message Arrives in Outlook

Since the content of new messages is automatically added, it may help eliminate gaps or omissions in information management.

Register and Update Calendar in Outlook When a Row is Added in Google Sheets

By creating a calendar in Outlook based on the information added to Google Sheets, you can streamline operations and reduce manual work.

Generate documents and template emails with one click from kintone and send them via Outlook

By directly triggering actions from kintone, you can automate the sending and generation of template emails, eliminating the need for manual work.

Add contracts received in Outlook to kintone via OCR and notify

Manual input of contract information received by email is no longer necessary, allowing smooth sharing of information with kintone and communication tools.

Benefits and Examples of Integrating Schedule Triggers with Outlook

Benefit 1: Reduces Workload

By implementing this app integration, it becomes possible to automatically send template emails from Outlook on specified days and times. This should reduce the effort and burden associated with routine tasks.
For example, when performing routine tasks at set times, daily resource management becomes important. There may be times when you cannot attend to other tasks because you have to perform routine tasks.
By integrating this app, such burdens may be reduced. It is expected that the effort involved in tasks will be minimized, making work easier than before.

Benefit 2: Enables Employee Reminders

Since you can automatically send template emails from Outlook on specified days and times, it can also be used for reminders.
For instance, if Outlook is implemented company-wide, you can send content you want to share with all employees at a designated time. You can send emails during daily morning meetings or remind employees on Fridays if there is weekly closing data.
If employees are less likely to forget tasks, overall work efficiency may improve.

Benefit 3: Avoids Sending Errors

With this app integration, you should be able to avoid mistakes such as forgetting routine tasks.
For example, if you are sending emails for reminders on specified days and times, forgetting to send them could disrupt the tasks that need reminding.
Additionally, there may be times when you are too busy to send emails at the same time. However, with this integration, emails can be sent automatically, potentially preventing errors such as missed sends.
It could be an effective app integration to ensure routine tasks are performed reliably.

Conclusion

This integration may offer benefits in creating a more manageable work environment. Automating email sending at predetermined times each day should eliminate the hassle of composing emails.
Moreover, it may reduce the need for resource adjustments for routine tasks, thereby alleviating the workload.
Yoom allows app integration without the need for programming, making it easy to try. Please feel free to test it in a trial and utilize the templates to check its usability.