How to Add Content Posted in a Specific Room on Slack to a Google Document

Communication with members occurs almost daily, but have you ever missed important information because the content of posts got lost in the flow?

If you can automatically record the content discussed on Slack into Google Docs, you should be able to retain the necessary information effectively.
This article explains how to automatically add messages posted in a specific channel to Google Docs.
By automating the task, you can save the effort of creating minutes and improve your team's productivity.

If you want to improve the accuracy of information management and reduce the effort of tasks, please read to the end.

Recommended for

‍Those who use Slack and Google Docs and are spending time manually transcribing information
Team leaders or PMs managing projects who aim to improve the efficiency of information sharing
Business improvement personnel who want to organize information sharing within the team in real-time
Those who are progressing multiple projects simultaneously and seek to organize and visualize information
Company personnel aiming to improve transparency and prevent errors by utilizing automation tools

For those who want to try it immediately

This article introduces the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start right away using the template below, so please give it a try!

[What is Yoom]

From now on, with Yoom, which allows app integration without programming, we will introduce how to create a Flowbot that "integrates Slack and Google Docs to add content posted in a specific room".

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How to Add Content Posted in a Specific Room on Slack to Google Docs

Step 1: Integrate Slack and Google Docs with My Apps

Connect Slack and Google Docs to Yoom and register them as My Apps.

Registering My Apps in advance makes automation settings smooth.

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■Slack

Enter the name of the app you want to integrate into the box.

enter the URL of the workspace you want to integrate.

When the following screen appears, select the channel you want to post to from the dropdown menu.
After selecting the channel, click "Allow".
For more details on registering My Apps in Slack, please refer to here.

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This completes the My Apps registration for Slack.
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■Google Docs

The following screen will appear, Select the account you want to link.

read the terms and click " Continue".

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Yoom is requesting additional access to your Google account Press continue. When you move to the authentication screen, select Allow all permissions.

Next, click "Try it" on the template below to copy the Flowbot.

Copying completed!

Step 2: Setting a Trigger to Activate When a Specific Channel is Posted on Slack

Open "My Projects" from the menu on the left side of the screen.

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Click on "Add content posted to a specific channel on Slack to Google Docs [Copy]".

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Click on the "App Trigger" icon for Slack.

Select "When a new message is posted to a channel" as the trigger action.
Once you have finished entering, click "Next".

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■ Trigger Activation Interval

Set the activation interval.
You can choose the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.

*Please note that the shortest activation interval varies depending on the plan.

■ Channel ID

Click the box to display a list and set it from the candidates.

Once the setup is complete, press the test button.
If "Test Successful" is displayed, it is complete.

Click Save.

Step 3: Set an Action to Activate When Text is Added to Google Docs

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Click on the "Integrate with App" icon for Google Docs.

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Check for any errors in the account information to be integrated, enter the necessary items, and click "Next".

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When the above screen is displayed, set the document ID.

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Next, set the text to be added.
The output from Slack will be displayed within the item. This time, select "Message Content".

Once the setup is complete, click "Test" → "Test Successful" → "Save".

Step 4: Turn ON the Trigger Button

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Once the flow bot is created, the above display will appear. The trigger is initially set to OFF, so turn it ON.

Template used this time
How to Add Content Posted to a Specific Channel on Slack to Google Docs

Other Automation Examples Using Slack and Google Docs

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Slack and Google Docs.
All of these can be used with simple settings, so if you find something interesting, please give it a try!

Other Automation Examples with Slack and Google Docs

By utilizing Yoom's form function, you can issue an employment contract and notify Slack when there is a response to the form.
Additionally, it is possible to integrate Google Forms with ChatGPT to generate answers to submitted questions using ChatGPT, then add them to Google Docs and send notifications.

It seems that information management can be done easily.

Examples of Automation Using Slack

Notify Specific Received Content

Automatic notifications based on specific keywords can eliminate the need for manual verification tasks.

Register and Add When Receiving a Message with Specific Keywords in Slack

Automation can prevent human errors in task creation and help maintain a stable task management process.

Store and Save Files Sent on Slack

By reducing the effort of manually saving files, you might be able to decrease human errors such as forgetting to save or misnaming files.

Example of Automation Using Google Docs

Issue documents in Google Docs using the contents of emails and forms

By completing the entire process automatically, you may be able to eliminate errors caused by manual input.

Retrieve data at a specified time, convert it to PDF, and send it via Gmail

Manual tasks such as transferring aggregated data, file conversion, and email sending become unnecessary, reducing the burden on the person in charge.

Create a new document in Google Docs when information is added

By automatically generating a Google Doc based on the information from the source tool, errors during document creation are reduced, enabling accurate information sharing.

Benefits of Integrating Slack with Google Docs

Benefit 1: Improved Work Efficiency

By automatically transferring Slack conversations to Google Docs, you can expect an improvement in the accuracy of information gathering.
For example, consider the scenario of creating meeting minutes for a project meeting.
Traditionally, you would need to take notes during the meeting and create the minutes afterward.
By integrating Slack with Google Docs, the statements made during the meeting are automatically recorded in the document, reducing the effort required to create meeting minutes.
Additionally, since information is shared in real-time, it is expected that transitioning to tasks after the meeting will be smoother.

Benefit 2: Organization and Visualization of Information

Integrating Slack with Google Docs should allow you to centralize and visualize information related to your work.
For example, when managing multiple projects simultaneously.
Tasks, progress, and interactions with clients for each project are recorded in Google Docs in a timely manner.
This makes it easier to grasp the overall picture of the projects and establishes a system where necessary information can be quickly searched.

Benefit 3: Enhanced Transparency

‍Integrating Slack with Google Docs may lead to more transparent information sharing within the organization.
For example, sharing project progress on Slack and automatically recording that content in Google Docs.
This ensures that all team members are always aware of the latest project status, potentially preventing information from being concentrated among only a few members.
Additionally, since past decisions and discussions are retained, new members can easily understand the project's history.

Conclusion

Integrating Slack with Google Docs offers numerous benefits, such as improved work efficiency, organization and visualization of information, and enhanced transparency.
In particular, by eliminating the need for manual information transcription, you should be able to focus on other tasks.

By following the steps introduced in this article, anyone can easily achieve this automation.
Be sure to incorporate it into your daily work.