When using Slack and Google Workspace together, you might suddenly find yourself needing to check, "Wait, hasn't this member been added yet?" or "Is the user information properly updated?" Manual group management and user information updates can often lead to oversights and errors...
Integrating Slack and Google Workspace might be an effective solution to these challenges.
In fact, by integrating these two convenient tools, you can automate your workflow! For example, you can trigger the addition of members to a Google Workspace group or update user information to the latest state based on a Slack post. It's appealing to reduce manual work while preventing mistakes, isn't it?
In this article, we'll explain how to create such a convenient automation flow step by step. Let's dive into ways to enhance your work efficiency right away!
For those who want to try it quickly
By using Yoom, you can easily integrate Slack and Google Workspace without any coding. Yoom provides templates for integrating Slack and Google Workspace, so you can achieve integration immediately just by signing up, even without API knowledge.
Add members to a group in Google Workspace from content posted on Slack.
■Overview The "Add a member to a group in Google Workspace from content posted on Slack" workflow is a business workflow that automatically adds members to a specified group in Google Workspace triggered by a specific post on Slack. This flow enables accurate member management and contributes to improving work productivity.
■Recommended for ・IT personnel who use Slack regularly and want to strengthen integration with Google Workspace ・Administrators who want to efficiently manage team members, saving time from manual addition tasks ・Business users who want to automate group management in Google Workspace and optimize business flows ・Individuals who want to introduce further automation into existing business workflows using Yoom ・Executives who want to unify team communication and management tasks to enhance operational efficiency
■Notes ・Please integrate each of Slack and Google Workspace with Yoom. ・Google Workspace is an app available only with the team plan and success plan. In the case of the free plan or mini plan, operations and data connections set in flowbot will result in an error, so please be aware. ・Paid plans such as team plans and success plans offer a 14-day free trial. Restricted apps can be used during the free trial.
What You Can Do by Integrating Slack and Google Workspace
By integrating the APIs of Slack and Google Workspace, you can automatically sync Slack data with Google Workspace! For example, you can automatically perform data integration like the following without human intervention.
1. Add Members to a Google Workspace Group Based on Content Posted in Slack
When a new message is posted in a Slack channel, AI extracts the data and automatically adds members to a Google Workspace group. Based on the content of the Slack post, you can add members to a specified group in Google Workspace, significantly reducing manual effort.
Add members to a group in Google Workspace from content posted on Slack.
■Overview The "Add a member to a group in Google Workspace from content posted on Slack" workflow is a business workflow that automatically adds members to a specified group in Google Workspace triggered by a specific post on Slack. This flow enables accurate member management and contributes to improving work productivity.
■Recommended for ・IT personnel who use Slack regularly and want to strengthen integration with Google Workspace ・Administrators who want to efficiently manage team members, saving time from manual addition tasks ・Business users who want to automate group management in Google Workspace and optimize business flows ・Individuals who want to introduce further automation into existing business workflows using Yoom ・Executives who want to unify team communication and management tasks to enhance operational efficiency
■Notes ・Please integrate each of Slack and Google Workspace with Yoom. ・Google Workspace is an app available only with the team plan and success plan. In the case of the free plan or mini plan, operations and data connections set in flowbot will result in an error, so please be aware. ・Paid plans such as team plans and success plans offer a 14-day free trial. Restricted apps can be used during the free trial.
2. Update Google Workspace User Information Based on Slack Posts
This flow automatically updates user information in Google Workspace based on content posted in Slack. When updating information manually, human errors such as omissions are likely to occur. By incorporating automation, it is expected that such errors can be prevented.
Update user information in Google Workspace from content posted on Slack.
■Overview The flow 'Update user information in Google Workspace from content posted on Slack' is a business workflow that automatically reflects changes in user information made on Slack to Google Workspace. The content posted on Slack is reflected in Google Workspace, enabling efficient and accurate information management.
■Recommended for - IT personnel who regularly use Slack and Google Workspace and feel challenges in managing user information - Team leaders who find manual information updates time-consuming and wish to improve business efficiency - Administrators of companies looking to achieve seamless integration while maintaining information consistency - Those aiming to optimize business processes through workflow automation
■Notes - Please connect Yoom with both Slack and Google Workspace. - Google Workspace is an application available only for Team and Success plans. If you are on the Free or Mini plan, the operation or data connection of the flow bot set will result in an error, so please be careful. - Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use the restricted application.
Let's Create a Slack and Google Workspace Integration Flow
Let's dive right in and create a flow that integrates Slack with Google Workspace! This time, we'll use Yoom to proceed with the integration of Slack and Google Workspace without any coding.
If you haven't used Yoom yet, please register for free here. If you are already using Yoom, please log in!
[What is Yoom]
This time, we will create a flowbot that adds members to a Google Workspace group based on content posted in Slack! The creation process is broadly divided into the following steps.
Register Slack and Google Workspace as My Apps
Copy the template
Set the Slack trigger that initiates the flow and the subsequent Google Workspace action
Turn on the trigger button and verify the operation
Add members to a group in Google Workspace from content posted on Slack.
■Overview The "Add a member to a group in Google Workspace from content posted on Slack" workflow is a business workflow that automatically adds members to a specified group in Google Workspace triggered by a specific post on Slack. This flow enables accurate member management and contributes to improving work productivity.
■Recommended for ・IT personnel who use Slack regularly and want to strengthen integration with Google Workspace ・Administrators who want to efficiently manage team members, saving time from manual addition tasks ・Business users who want to automate group management in Google Workspace and optimize business flows ・Individuals who want to introduce further automation into existing business workflows using Yoom ・Executives who want to unify team communication and management tasks to enhance operational efficiency
■Notes ・Please integrate each of Slack and Google Workspace with Yoom. ・Google Workspace is an app available only with the team plan and success plan. In the case of the free plan or mini plan, operations and data connections set in flowbot will result in an error, so please be aware. ・Paid plans such as team plans and success plans offer a 14-day free trial. Restricted apps can be used during the free trial.
Step 1: Register My Apps with Slack and Google Workspace
First, register the apps you will use with Yoom to integrate them. By registering your apps in advance, you can smoothly set up automation.
Let's proceed with the setup! To register your apps, click on "My Apps" on the left side of the Yoom screen, and then click "Add" on the right side.
【How to Integrate Slack】
A list of apps will be displayed, so find Slack from the list or use the search function. When the following screen appears, select the channel you want to use from "Search Channels." For detailed instructions on how to register Slack, please refer to here.
After selecting a channel, the following screen will appear, so please enter the Slack URL.
This completes the integration with Slack!
【How to Integrate Google Workspace】
Similarly, find Google Workspace from the list or use the search function. When the following screen appears, log in to Google Workspace with the account you want to integrate.
When the following screen appears, confirm that the account you want to integrate is correct and click "Continue."
If Slack and Google Workspace are displayed in the My Apps section, registration is complete!
Step 2: Copy the Template
From here, we will proceed with the actual automation setup! Log in to Yoom and click "Try it" on the banner below.
Add members to a group in Google Workspace from content posted on Slack.
■Overview The "Add a member to a group in Google Workspace from content posted on Slack" workflow is a business workflow that automatically adds members to a specified group in Google Workspace triggered by a specific post on Slack. This flow enables accurate member management and contributes to improving work productivity.
■Recommended for ・IT personnel who use Slack regularly and want to strengthen integration with Google Workspace ・Administrators who want to efficiently manage team members, saving time from manual addition tasks ・Business users who want to automate group management in Google Workspace and optimize business flows ・Individuals who want to introduce further automation into existing business workflows using Yoom ・Executives who want to unify team communication and management tasks to enhance operational efficiency
■Notes ・Please integrate each of Slack and Google Workspace with Yoom. ・Google Workspace is an app available only with the team plan and success plan. In the case of the free plan or mini plan, operations and data connections set in flowbot will result in an error, so please be aware. ・Paid plans such as team plans and success plans offer a 14-day free trial. Restricted apps can be used during the free trial.
When clicked, the template will be automatically copied, and the following screen will be displayed. Click "OK" to proceed with the setup! ※ The copied template will be automatically stored in "My Projects." Please check there if you want to review the template.
Check the "Title" of the copied template to ensure it is the template you want to use. ※ The title can be changed if necessary.
Now, let's use the template to set up the automation flow.
Step 3: Set up the Slack trigger that will start the flow
First, set up the trigger to automatically start the flow bot. Click on "When a new message is posted in a channel" in the copied template.
When clicked, the following screen will be displayed. The "Account information to be linked" will contain the information registered in My Apps in Step 1. Leave the trigger action as it is and click "Next."
Next, configure the API connection settings.
(1/2) Set the trigger activation interval
Set the trigger activation interval. Select from the dropdown. ※ The trigger activation interval can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest activation interval varies depending on the plan.
(2/2) Set the target channel ID
Scroll down and set the "Channel ID." When a message is posted to the channel set here, the flow bot will be activated. Click the "Channel ID" field to display candidates from the linked account, and select the appropriate channel.
After completing the setup, post a test message to the configured channel.
After posting, run the "Test" to ensure the output is obtained correctly.
Check the contents of the obtained output and "Save" it.
※ If the test is not successful If the test is not successful even though text is posted to the specified channel, please refer to this page.
※ About the output The output refers to the values obtained when executing the "Test" during trigger or operation settings. The obtained output can be used as a value during subsequent operation settings, and it will be a fluctuating value each time the flow bot is activated. For more details, please refer to this page.
Step 4: Set up the action to extract text
Next, set up to extract specific text from the posted message using AI. Click on "Extract data from text." ※ For details on how to set up "Extract data from text" using AI, please refer to this page.
When clicked, the action selection screen will be displayed. Since you are using a template, the default settings are fine. Check the contents and click "Next."
Next, perform the detailed settings. Please check the following notes.
(1/2) Set the target text
Scroll down and set the "Target Text." Since we are extracting text from a message posted on Slack, use the output obtained from the trigger settings as a reference. The output can be displayed by clicking the arrow within the red frame.
(2/2) Set the items to be extracted
Next, set the "Items to be extracted." In this case, we will extract the group key and the email address of the member to be added, so set it as follows. ※ If you add items, specify the items to be extracted separated by commas (,).
After completing the setup, run the "Test" and save it after success.
Step 5: Set up the action to add members to a Google Workspace group
Next, set up to add members to a Google Workspace group. Click on "Add members to a group."
The following screen will be displayed, so check the settings. The account information to be linked contains the information registered in My Apps in Step 1. Leave the action as it is and click "Next." ※ Google Workspace is an app available only on some paid plans. For other plans, the operations and data connections of the configured flow bot will result in an error, so please be careful. A 2-week free trial is available for paid plans. During the free trial, you can use the restricted apps, so please give it a try.
Next, configure the API connection settings.
(1/3) Set the group key
First, set the "Group Key." Use the output obtained during the "Extract data from text" action settings. This allows for automatic addition according to the content of the message.
(2/3) Set the email address of the member to be added
Next, set the "Email address of the member to be added" using the output as before.
(3/3) Set the permissions
Finally, set the "Permissions." Select the appropriate one from "Manager," "Member," or "Owner."
After completing the setup, run the "Test" and confirm that it is correctly added to Google Workspace. After confirmation, "Save" it.
Step 6: Turn on the trigger button and check the operation
All settings are now complete! After completing the setup, the following screen will be displayed. Click "Turn on Trigger" to check if the flow bot is operating correctly.
This concludes the setup for the flow "Add members to a Google Workspace group based on the content posted on Slack"!
If you want to link Google Workspace data to Slack
Earlier, we introduced how to link data from Slack to Google Workspace, but if you want to link data from Google Workspace to Slack, please use the following template.
1. Notify Slack when user information is updated in Google Workspace
This is a flow to notify Slack of updates to user information in Google Workspace. You can quickly check the updated user information and promptly share the latest user information with the team.
Notify Slack when user information is updated in Google Workspace.
■Overview The "Notify Slack when user information is updated in Google Workspace" flow connects Google Workspace with Slack to automatically notify your team when changes to user information occur. By using this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing you to share the latest information with the entire team.
■Recommended for - IT personnel using Google Workspace who want to streamline user management - Team leaders who want to use Slack to facilitate information sharing within the team - Executives or managers who want to communicate changes in user information to their team - Organizational administrators who are currently spending too much time on manual information sharing and are considering automation
■Notes - Connect both Google Workspace and Slack with Yoom. - Google Workspace is an application available only for Team Plans and Success Plans. Please note that with the Free Plan or Mini Plan, operations or data connections set up with Flowbots will result in errors. - Paid plans like Team Plan or Success Plan offer a 2-week free trial where you can use restricted applications.
2. Notify Slack when a new user is registered in Google Workspace
This is a flow that automatically notifies Slack when a new user is registered in Google Workspace. By preventing the omission of sharing new users and enabling smooth information sharing among teams, subsequent responses from each department can be expedited.
Notify Slack when a new user is registered in Google Workspace.
3. Add Employees to Google Workspace and Notify Slack Based on Form Responses
This flow automatically adds new users to Google Workspace and notifies Slack when employee information is submitted through Yoom's form feature. It is recommended for those collecting new employee information using forms, as it eliminates the need to repeatedly enter employee data, saving time.
Add employees to Google Workspace from form responses and notify on Slack.
■Overview The "Add employees to Google Workspace from form responses and notify Slack" workflow streamlines the hiring process. With Yoom, you can easily achieve this flow without programming, enabling seamless integration between apps.
■Recommended for ・HR personnel collecting new employee information using forms ・Small business owners or managers spending time on manual employee registration and team notifications ・HR team members looking to automate the hiring process and improve operational efficiency ・Startup companies aiming for smooth onboarding of new employees ・Those who have already implemented Google Workspace and Slack and want to optimize their workflow by integrating them
■Notes ・Please integrate Yoom with both Google Workspace and Slack. ・Google Workspace is available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use the restricted apps.
Other Automation Examples Using Slack and Google Workspace APIs
Beyond the integration of Slack and Google Workspace, it is possible to automate various tasks using each of their APIs. Here are some examples, so if any catch your interest, please feel free to try them out!
Automation Examples Using Slack
It is possible to automatically notify Slack after summarizing with ChatGPT or after adding data to a database. By integrating with various tools, you can prevent communication gaps and strengthen team collaboration.
Add the minutes added to the database to ChatGPT, summarize them, and notify on Slack.
■Overview The "Notify Slack when customer information is created on Shopify" flow is a business workflow that streamlines customer management and communication in online shop operations. When a new customer is registered on Shopify, a notification is automatically sent to Slack, allowing the entire team to share the latest customer information in real-time. This is expected to speed up customer response and strengthen marketing activities.
■Recommended for those who: - Run an online shop using Shopify and want to streamline customer information management - Marketers who want to quickly share customer information within the team and strengthen real-time response - Business owners considering automating operations due to cumbersome manual notifications or data entry - Executives or managers who want to streamline their business process by linking Shopify and Slack - Customer support representatives aiming to speed up customer response and improve the quality of information sharing
■Precautions - Please connect Shopify and Slack each with Yoom. - 【Shopify】 is an app that can only be used with the team plan or success plan. If you have a free plan or mini plan, the operations or data connections set for the flow bot will result in an error, so please be careful. - A 2-week free trial is available for paid plans such as team plans or success plans. You can use restricted apps during the free trial period.
■Overview The "Share on Slack when HubSpot deal stage is changed" flow is a business workflow that streamlines communication for sales teams. When a deal stage is updated in HubSpot, a notification is automatically sent to Slack. This allows the entire team to understand the progress of deals in real-time and enables quick responses.
■Recommended for - Sales representatives managing deals using HubSpot - Team leaders who want to share information in real-time on Slack - Business owners looking to improve sales efficiency through deal progress visualization - IT personnel who want to automate operations by integrating multiple SaaS applications
■Notes - Please integrate Yoom with both HubSpot and Slack. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Branching is a feature (operation) available in Mini Plan or higher plans. In the case of the Free Plan, the operation of the flow bot set will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview The "Notify in Slack when a pull request is created in GitHub" workflow allows for smooth sharing of code quality proposals with the team and facilitates quick reviews. Managing pull requests is crucial in development projects, but scattered notifications can lead to missed information and delays. By integrating GitHub and Slack with Yoom, notifications reach the entire team promptly after a pull request is created, enabling smooth communication and efficient code reviews!
■Recommended for ・Developers who want to streamline code management on GitHub Managing notifications becomes challenging when pull requests increase. With automatic notifications to Slack, you can respond without missing anything. ・Engineers who want to share code quality proposals quickly within the team Automatic notifications are a great help in environments that demand prompt feedback for quality improvement. ・Project managers who want to reduce manual notification tasks and automate their work
■Notes ・Connect both GitHub and Slack with Yoom. ・You can set the trigger to activate at intervals of 5, 10, 15, 30, and 60 minutes. ・The shortest activation interval varies depending on the plan, so please be aware.
After employees are registered in Google Workspace, it is possible to automatically create notifications and folders, and automatically add users to Google Workspace based on the employee information added to the database.
Notify Microsoft Teams when a new user is registered in Google Workspace.
■Overview The "Notify Microsoft Teams when a new user is registered in Google Workspace" workflow is a business workflow that achieves efficient user management and communication. When a new member is added to Google Workspace, a notification is sent to Microsoft Teams. Additionally, by automating the manual notification work, it reduces the burden on administrators and prevents mistakes. This enables quick information sharing with the entire team, facilitating the welcoming of new members and providing necessary support smoothly.
■Recommended for ・IT personnel who want to streamline user management in Google Workspace ・Team leaders who want to enhance team communication using Microsoft Teams ・Operations personnel who want to automate notification tasks upon new user registration ・IT managers in companies looking to optimize workflows ・Administrators aiming to reduce errors in manual notifications and achieve accurate information sharing
■Notes ・Please connect Yoom with both Google Workspace and Microsoft Teams. ・【Google Workspace】is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, operations and data connections set in Flowbot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business). If not subscribed to the general business plan, authentication may fail.
■Overview The 'Add users to Harvest when they are registered in Google Workspace' workflow is a business workflow aimed at streamlining user management. By utilizing this workflow, user information is automatically added to Harvest simultaneously when a user is registered in Google Workspace, achieving operational efficiency and data accuracy.
■Recommended for - IT personnel who want to efficiently manage users by integrating Google Workspace and Harvest - Team leaders who are spending too much time on manual data entry and cannot focus on other tasks - Business owners who want to enhance integration between SaaS applications and automate business processes
■Notes - Please integrate both Google Workspace and Harvest with Yoom. - Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful. - Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview The flow 'Create an account in ActiveCampaign when a user is registered in Google Workspace' is a business workflow that achieves efficient user management and automation of marketing activities. Manually creating an account in ActiveCampaign when adding a new user is time-consuming and can lead to errors. By integrating Google Workspace and ActiveCampaign, this process can be automated, allowing management tasks to proceed smoothly. By utilizing the workflow, an account is automatically created in ActiveCampaign the moment a user is registered in Google Workspace, enabling a quick start to marketing activities.
■Recommended for ・IT administrators who use Google Workspace daily and want to streamline user management ・Marketing personnel who are conducting marketing activities using ActiveCampaign and feel challenges in linking user information ・Business owners who want to reduce the workload of manual account creation and automate business flows ・Team leaders who want to strengthen integration between SaaS applications and improve business efficiency
■Notes ・Please integrate both Google Workspace and ActiveCampaign with Yoom. ・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
How was it? In the midst of handling numerous tasks daily, it is important to reduce the burden of manual work and manage information accurately and efficiently. By integrating Slack and Google Workspace, you can automate group management and user information updates, preventing any oversights in your tasks while maintaining up-to-date and accurate information.
In this article, we introduced how to integrate Slack and Google Workspace without programming using the no-code tool Yoom.
For those who thought, "I want to streamline my tasks even more!" or "Can automation settings really be that easy?" please try creating a free account first. Registration takes just 30 seconds, and you can immediately experience setting up the integration between Slack and Google Workspace.
The integration flow can be customized, so please try creating a flow that suits your company's operations! With Yoom, make your daily tasks easier and more efficient. Please try and see how much your tasks can be streamlined!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
Having transitioned from a career in child welfare to working as a writer, I am currently blogging for Yoom. I am continually amazed by the efficiency improvements Yoom enables and am eager to share this excitement with others to contribute to society. I will be sharing insights on app integrations and automation that even someone like me, with zero programming knowledge, can accomplish.
.avif)
