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When using Slack and Google Workspace together, you might suddenly find yourself needing to check, "Wait, hasn't this member been added yet?" or "Is the user information properly updated?" Manual group management and user information updates can often lead to oversights and errors...
Integrating Slack and Google Workspace might be an effective solution to these challenges.
In fact, by integrating these two convenient tools, you can automate your workflow!
For example, you can trigger the addition of members to a Google Workspace group or update user information to the latest state based on a Slack post. It's appealing to reduce manual work while preventing mistakes, isn't it?
In this article, we'll explain how to create such a convenient automation flow step by step. Let's dive into ways to enhance your work efficiency right away!
By using Yoom, you can easily integrate Slack and Google Workspace without any coding.
Yoom provides templates for integrating Slack and Google Workspace, so you can achieve integration immediately just by signing up, even without API knowledge.
■Overview
The "Add Members to a Google Workspace Group from Slack Posts" workflow is a business workflow that automatically adds members to a specified group in Google Workspace, triggered by specific posts on Slack.
This flow enables accurate member management and contributes to improved business productivity.
■Recommended for
■Benefits of using this template
By integrating the APIs of Slack and Google Workspace, you can automatically sync Slack data with Google Workspace!
For example, you can automatically perform data integration like the following without human intervention.
When a new message is posted in a Slack channel, AI extracts the data and automatically adds members to a Google Workspace group.
Based on the content of the Slack post, you can add members to a specified group in Google Workspace, significantly reducing manual effort.
■Overview
The "Add Members to a Google Workspace Group from Slack Posts" workflow is a business workflow that automatically adds members to a specified group in Google Workspace, triggered by specific posts on Slack.
This flow enables accurate member management and contributes to improved business productivity.
■Recommended for
■Benefits of using this template
This flow automatically updates user information in Google Workspace based on content posted in Slack.
When updating information manually, human errors such as omissions are likely to occur. By incorporating automation, it is expected that such errors can be prevented.
■ Overview
The "Update User Information in Google Workspace from Slack Posts" flow is a business workflow that automatically reflects changes in user information made on Slack into Google Workspace.
The content posted on Slack is reflected in Google Workspace, enabling efficient and accurate information management.
■ Recommended for
■ Benefits of using this template
Let's dive right in and create a flow that integrates Slack with Google Workspace!
This time, we'll use Yoom to proceed with the integration of Slack and Google Workspace without any coding.
If you haven't used Yoom yet, please register for free here.
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[What is Yoom]
This time, we will create a flowbot that adds members to a Google Workspace group based on content posted in Slack!
The creation process is broadly divided into the following steps.
■Overview
The "Add Members to a Google Workspace Group from Slack Posts" workflow is a business workflow that automatically adds members to a specified group in Google Workspace, triggered by specific posts on Slack.
This flow enables accurate member management and contributes to improved business productivity.
■Recommended for
■Benefits of using this template
First, register the apps you will use with Yoom to integrate them.
By registering your apps in advance, you can smoothly set up automation.
Let's proceed with the setup!
To register your apps, click on "My Apps" on the left side of the Yoom screen, and then click "Add" on the right side.
【How to Integrate Slack】
A list of apps will be displayed, so find Slack from the list or use the search function.
When the following screen appears, select the channel you want to use from "Search Channels."
For detailed instructions on how to register Slack, please refer to here.
After selecting a channel, the following screen will appear, so please enter the Slack URL.
This completes the integration with Slack!
【How to Integrate Google Workspace】
Similarly, find Google Workspace from the list or use the search function.
When the following screen appears, log in to Google Workspace with the account you want to integrate.
When the following screen appears, confirm that the account you want to integrate is correct and click "Continue."
If Slack and Google Workspace are displayed in the My Apps section, registration is complete!
From here, we will proceed with the actual automation setup!
Log in to Yoom and click "Try it" on the banner below.
■Overview
The "Add Members to a Google Workspace Group from Slack Posts" workflow is a business workflow that automatically adds members to a specified group in Google Workspace, triggered by specific posts on Slack.
This flow enables accurate member management and contributes to improved business productivity.
■Recommended for
■Benefits of using this template
When clicked, the template will be automatically copied, and the following screen will be displayed. Click "OK" to proceed with the setup!
※ The copied template will be automatically stored in "My Projects." Please check there if you want to review the template.
Check the "Title" of the copied template to ensure it is the template you want to use.
※ The title can be changed if necessary.
Now, let's use the template to set up the automation flow.
First, set up the trigger to automatically start the flow bot.
Click on "When a new message is posted in a channel" in the copied template.
When clicked, the following screen will be displayed.
The "Account information to be linked" will contain the information registered in My Apps in Step 1. Leave the trigger action as it is and click "Next."
Next, configure the API connection settings.
(1/2) Set the trigger activation interval
Set the trigger activation interval. Select from the dropdown.
※ The trigger activation interval can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest activation interval varies depending on the plan.
(2/2) Set the target channel ID
Scroll down and set the "Channel ID." When a message is posted to the channel set here, the flow bot will be activated.
Click the "Channel ID" field to display candidates from the linked account, and select the appropriate channel.
After completing the setup, post a test message to the configured channel.
After posting, run the "Test" to ensure the output is obtained correctly.
Check the contents of the obtained output and "Save" it.
※ If the test is not successful
If the test is not successful even though text is posted to the specified channel, please refer to this page.
※ About the output
The output refers to the values obtained when executing the "Test" during trigger or operation settings.
The obtained output can be used as a value during subsequent operation settings, and it will be a fluctuating value each time the flow bot is activated. For more details, please refer to this page.
Next, set up to extract specific text from the posted message using AI.
Click on "Extract data from text."
※ For details on how to set up "Extract data from text" using AI, please refer to this page.
When clicked, the action selection screen will be displayed.
Since you are using a template, the default settings are fine. Check the contents and click "Next."
Next, perform the detailed settings. Please check the following notes.
(1/2) Set the target text
Scroll down and set the "Target Text."
Since we are extracting text from a message posted on Slack, use the output obtained from the trigger settings as a reference.
The output can be displayed by clicking the arrow within the red frame.
(2/2) Set the items to be extracted
Next, set the "Items to be extracted."
In this case, we will extract the group key and the email address of the member to be added, so set it as follows.
※ If you add items, specify the items to be extracted separated by commas (,).
After completing the setup, run the "Test" and save it after success.
Next, set up to add members to a Google Workspace group.
Click on "Add members to a group."
The following screen will be displayed, so check the settings.
The account information to be linked contains the information registered in My Apps in Step 1. Leave the action as it is and click "Next."
※ Google Workspace is an app available only on some paid plans.
For other plans, the operations and data connections of the configured flow bot will result in an error, so please be careful.
A 2-week free trial is available for paid plans. During the free trial, you can use the restricted apps, so please give it a try.
Next, configure the API connection settings.
(1/3) Set the group key
First, set the "Group Key."
Use the output obtained during the "Extract data from text" action settings.
This allows for automatic addition according to the content of the message.
(2/3) Set the email address of the member to be added
Next, set the "Email address of the member to be added" using the output as before.
(3/3) Set the permissions
Finally, set the "Permissions."
Select the appropriate one from "Manager," "Member," or "Owner."
After completing the setup, run the "Test" and confirm that it is correctly added to Google Workspace. After confirmation, "Save" it.
All settings are now complete!
After completing the setup, the following screen will be displayed. Click "Turn on Trigger" to check if the flow bot is operating correctly.
This concludes the setup for the flow "Add members to a Google Workspace group based on the content posted on Slack"!
Earlier, we introduced how to link data from Slack to Google Workspace, but if you want to link data from Google Workspace to Slack, please use the following template.
This is a flow to notify Slack of updates to user information in Google Workspace.
You can quickly check the updated user information and promptly share the latest user information with the team.
■Overview
The "Notify Slack when user information is updated in Google Workspace" flow integrates Google Workspace with Slack to automatically notify the team when changes to user information occur.
By utilizing this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing the latest information to be shared with the entire team.
■Recommended for
■Benefits of using this template
This is a flow that automatically notifies Slack when a new user is registered in Google Workspace.
By preventing the omission of sharing new users and enabling smooth information sharing among teams, subsequent responses from each department can be expedited.
■Overview
This is a flow that notifies Slack when a new user is registered in Google Workspace.
■Recommended for
1. Those who utilize Google Workspace for business
・Those who create and manage accounts for each employee
・Those who want to store data in the cloud to enhance accessibility to information
2. Those who use Slack as their main communication tool
・Those who use it as a means of communication within the team
■Benefits of using this template
Google Workspace is a tool that can be used to improve business efficiency by providing access to information in the cloud.
However, manually notifying the team every time an account is added in Google Workspace makes smooth collaboration within the team difficult.
By utilizing this flow, you can automatically notify Slack with details when a new user is registered in Google Workspace.
By eliminating manual notifications, you can quickly share the completion of registration within the team.
Additionally, by creating notifications with quoted detailed information, you can maintain the accuracy of the shared information.
■Notes
・Please integrate both Google Workspace and Slack with Yoom.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you set will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
This flow automatically adds new users to Google Workspace and notifies Slack when employee information is submitted through Yoom's form feature.
It is recommended for those collecting new employee information using forms, as it eliminates the need to repeatedly enter employee data, saving time.
■Overview
The workflow "Add employees to Google Workspace from form responses and notify on Slack" streamlines the hiring process.
At Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for
■Benefits of using this template
When new employee information is submitted via the form, it is automatically registered in Google Workspace and the team is notified on Slack.
This prevents manual registration tasks and notification omissions, enabling smooth onboarding.
Beyond the integration of Slack and Google Workspace, it is possible to automate various tasks using each of their APIs. Here are some examples, so if any catch your interest, please feel free to try them out!
It is possible to automatically notify Slack after summarizing with ChatGPT or after adding data to a database.
By integrating with various tools, you can prevent communication gaps and strengthen team collaboration.
■Overview
Minutes added to the database are summarized using ChatGPT and notified to the specified Slack channel.
■Setup Instructions
1. Integrate Yoom with ChatGPT and Slack. (My App Integration)
2. Set the database trigger to "Select record to activate" and configure the target database or table.
3. In the ChatGPT operation, configure the linked account and summary settings.
4. In Slack's "Send message to channel" operation, configure the linked account, target channel for notifications, and message content.
■Notes
・Integration settings with accounts are required for both ChatGPT and Slack.
・Feel free to replace the summary method and Slack notification content with any desired values.
■Overview
This is a flow that notifies Slack when a row is updated in a Google Spreadsheet.
■Recommended for
1. Those who use Google Spreadsheets for business
・Office workers who manage tasks using shared sheets within the department
・Team leaders who want to edit the same sheet simultaneously
2. Those who use Slack as their main communication tool
・Companies using it as an information-sharing tool for each department
・Team members responsible for creating channels for each project to share information
■Benefits of using this template
Google Spreadsheets allow multiple people to edit a sheet simultaneously, making it an effective tool for smooth business operations.
By using Slack in conjunction, you can improve the accuracy of information within the team.
However, manually notifying each row update increases the risk of human error.
This flow is effective for those who want notifications every time Google Spreadsheet data is updated.
When information is updated in Google Spreadsheets, it automatically sends a notification to Slack based on the updated content, preventing errors from manual input.
Additionally, it allows for quick information sharing within the team by notifying immediately after an update.
■Notes
・Please integrate Google Spreadsheets and Slack with Yoom.
■Overview
The flow "Notify Slack when customer information is created in Shopify" is a business workflow that streamlines customer management and communication in online shop operations. When a new customer registers on Shopify, a notification is automatically sent to Slack, allowing the entire team to share the latest customer information in real-time.
This is expected to speed up customer response and strengthen marketing activities.
■Recommended for
■Benefits of using this template
Since notifications are automatically sent to Slack when customer information is created in Shopify, the hassle of manual notifications is eliminated.
By quickly sharing new customer information through Slack, you can grasp the latest information and achieve prompt follow-ups and responses.
Automation prevents human errors in manual notification tasks, enabling accurate information sharing.
■Overview
The "Share HubSpot Deal Stage Changes on Slack" flow is a business workflow that streamlines communication for sales teams.
When a deal stage is updated in HubSpot, a notification is automatically sent to Slack.
This allows the entire team to understand the progress of deals in real-time, enabling prompt responses.
■Recommended for
■Benefits of using this template
Since changes in HubSpot deal stages are automatically shared on Slack, manual notification tasks can be eliminated.
Additionally, automatic notifications prevent missed information and overlooked confirmations.
Automation prevents human errors in manual tasks and strengthens information sharing.
■Overview
The "Notify Slack when a pull request is created on GitHub" workflow is a system that allows for the smooth sharing of code quality proposals with the team and promotes prompt reviews.
Managing pull requests is crucial in development projects, but scattered notifications can lead to oversights and delays.
By using Yoom to integrate GitHub and Slack, notifications are promptly sent to the entire team after a pull request is created, enabling smooth communication and efficient code reviews!
■Recommended for
■Benefits of using this template
After employees are registered in Google Workspace, it is possible to automatically create notifications and folders, and automatically add users to Google Workspace based on the employee information added to the database.
■Overview
The "Notify Microsoft Teams when a new user is registered in Google Workspace" workflow is a business workflow that enhances user management and communication efficiency. When a new member is added to Google Workspace, a notification is sent to Microsoft Teams.
Additionally, by automating the notification process, it reduces the burden on administrators and prevents errors.
This enables quick information sharing with the entire team, allowing for a smooth welcome and necessary support for new members.
■Recommended for
■Benefits of using this template
Since notifications are automatically sent to Microsoft Teams when a new user is registered in Google Workspace, it eliminates the hassle of manual notification tasks.
With notifications, additional information about new members is quickly communicated to the team, enabling smooth onboarding.
Automation prevents human errors such as missed notifications or misdelivery, allowing efficient management of user information and communication tools.
■Overview
The workflow "Add users to Harvest when they are registered in Google Workspace" is designed to streamline user management.
By utilizing this workflow, user information is automatically added to Harvest at the same time as registration in Google Workspace, achieving operational efficiency and data accuracy.
■Recommended for
・IT personnel who want to efficiently manage users by integrating Google Workspace and Harvest
・Team leaders who are spending too much time on manual data entry and cannot focus on other tasks
・Business executives who want to enhance integration between SaaS applications and automate business processes
■Benefits of using this template
・Reduced burden of user management: By simply registering users in Google Workspace, the addition to Harvest is automated, eliminating the need for manual work.
・Improved data consistency: Automatic integration prevents input errors and data discrepancies, maintaining accurate user data.
・Improved operational efficiency: Eliminating the need for manual data entry allows resources to be focused on other important tasks.
■Overview
The flow "Create an account in ActiveCampaign when a user is registered in Google Workspace" is a business workflow that streamlines user management and automates marketing activities.
Manually creating an account in ActiveCampaign when adding a new user can be time-consuming and prone to errors. By integrating Google Workspace with ActiveCampaign, this process can be automated, allowing for smoother management operations.
By utilizing this workflow, an account is automatically created in ActiveCampaign the moment a user is registered in Google Workspace, enabling a quick start to marketing activities.
■Recommended for
■Benefits of using this template
■Overview
This is a flow to add employee information to a Notion database when an employee is registered in Google Workspace.
■Recommended for
1. Those who use Google Workspace for business operations
・Team members who utilize Google tools to advance their work
・Project managers who use Google tools for progress and task management
2. Those who handle Notion databases in their work
・Data managers who manage employee information in Notion databases
■Benefits of using this template
When managing employee information using Google Workspace and Notion, there may be cases where synchronization is not achieved due to missing employee additions.
Therefore, you might want to automatically synchronize when an employee is added to either tool.
This template allows for automatic addition to Notion when an employee is added in Google Workspace, eliminating the need for manual addition and enabling efficient management operations.
Additionally, by integrating with communication tools, you can notify specific members of added employee information, allowing for speedy information sharing.
■Notes
・Please integrate both Google Workspace and Notion with Yoom.
・Google Workspace is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan users, the operations and data connections set in the flow bot will result in errors, so please be cautious.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are usually restricted.
■Overview
This is a flow that creates a folder for each employee in OneDrive when an employee is registered in Google Workspace.
■Recommended for
1. Those who use Google Workspace for business
・Those who advance their work using Google services
2. Those who manage folders in the cloud
・Those who manage folders using OneDrive
■Benefits of using this template
OneDrive allows you to manage folders and files in the cloud, facilitating smooth collaboration within the team.
However, if you manually create folders in OneDrive, there is a risk of omissions or errors in folder names.
This template automatically creates a folder for each employee in OneDrive when they are registered in Google Workspace, reducing errors in manual operations.
By automating folder creation, you can proceed with management tasks smoothly.
■Notes
・Please link both Google Workspace and OneDrive with Yoom.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are normally restricted.
・Microsoft 365 (formerly Office 365) has both a home plan and a general business plan (Microsoft 365 Business). If you are not subscribed to the general business plan, authentication may fail.
How was it? In the midst of handling numerous tasks daily, it is important to reduce the burden of manual work and manage information accurately and efficiently. By integrating Slack and Google Workspace, you can automate group management and user information updates, preventing any oversights in your tasks while maintaining up-to-date and accurate information.
In this article, we introduced how to integrate Slack and Google Workspace without programming using the no-code tool Yoom.
For those who thought, "I want to streamline my tasks even more!" or "Can automation settings really be that easy?" please try creating a free account first. Registration takes just 30 seconds, and you can immediately experience setting up the integration between Slack and Google Workspace.
The integration flow can be customized, so please try creating a flow that suits your company's operations! With Yoom, make your daily tasks easier and more efficient. Please try and see how much your tasks can be streamlined!
