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When using Slack and Google Workspace together, you might suddenly find yourself needing to check, "Wait, hasn't this member been added yet?" or "Is the user information properly updated?" Manual group management and user information updates can often lead to oversights and errors...
Integrating Slack and Google Workspace might be an effective solution to these challenges.
In fact, by integrating these two convenient tools, you can automate your workflow!
For example, you can trigger the addition of members to a Google Workspace group or update user information to the latest state based on a Slack post. It's appealing to reduce manual work while preventing mistakes, isn't it?
In this article, we'll explain how to create such a convenient automation flow step by step. Let's dive into ways to enhance your work efficiency right away!
By using Yoom, you can easily integrate Slack and Google Workspace without any coding.
Yoom provides templates for integrating Slack and Google Workspace, so you can achieve integration immediately just by signing up, even without API knowledge.
By integrating the APIs of Slack and Google Workspace, you can automatically sync Slack data with Google Workspace!
For example, you can automatically perform data integration like the following without human intervention.
When a new message is posted in a Slack channel, AI extracts the data and automatically adds members to a Google Workspace group.
Based on the content of the Slack post, you can add members to a specified group in Google Workspace, significantly reducing manual effort.
This flow automatically updates user information in Google Workspace based on content posted in Slack.
When updating information manually, human errors such as omissions are likely to occur. By incorporating automation, it is expected that such errors can be prevented.
Let's dive right in and create a flow that integrates Slack with Google Workspace!
This time, we'll use Yoom to proceed with the integration of Slack and Google Workspace without any coding.
If you haven't used Yoom yet, please register for free here.
If you are already using Yoom, please log in!
[What is Yoom]
This time, we will create a flowbot that adds members to a Google Workspace group based on content posted in Slack!
The creation process is broadly divided into the following steps.
First, register the apps you will use with Yoom to integrate them.
By registering your apps in advance, you can smoothly set up automation.
Let's proceed with the setup!
To register your apps, click on "My Apps" on the left side of the Yoom screen, and then click "Add" on the right side.
【How to Integrate Slack】
A list of apps will be displayed, so find Slack from the list or use the search function.
When the following screen appears, select the channel you want to use from "Search Channels."
For detailed instructions on how to register Slack, please refer to here.
After selecting a channel, the following screen will appear, so please enter the Slack URL.
This completes the integration with Slack!
【How to Integrate Google Workspace】
Similarly, find Google Workspace from the list or use the search function.
When the following screen appears, log in to Google Workspace with the account you want to integrate.
When the following screen appears, confirm that the account you want to integrate is correct and click "Continue."
If Slack and Google Workspace are displayed in the My Apps section, registration is complete!
From here, we will proceed with the actual automation setup!
Log in to Yoom and click "Try it" on the banner below.
When clicked, the template will be automatically copied, and the following screen will be displayed. Click "OK" to proceed with the setup!
※ The copied template will be automatically stored in "My Projects." Please check there if you want to review the template.
Check the "Title" of the copied template to ensure it is the template you want to use.
※ The title can be changed if necessary.
Now, let's use the template to set up the automation flow.
First, set up the trigger to automatically start the flow bot.
Click on "When a new message is posted in a channel" in the copied template.
When clicked, the following screen will be displayed.
The "Account information to be linked" will contain the information registered in My Apps in Step 1. Leave the trigger action as it is and click "Next."
Next, configure the API connection settings.
(1/2) Set the trigger activation interval
Set the trigger activation interval. Select from the dropdown.
※ The trigger activation interval can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest activation interval varies depending on the plan.
(2/2) Set the target channel ID
Scroll down and set the "Channel ID." When a message is posted to the channel set here, the flow bot will be activated.
Click the "Channel ID" field to display candidates from the linked account, and select the appropriate channel.
After completing the setup, post a test message to the configured channel.
After posting, run the "Test" to ensure the output is obtained correctly.
Check the contents of the obtained output and "Save" it.
※ If the test is not successful
If the test is not successful even though text is posted to the specified channel, please refer to this page.
※ About the output
The output refers to the values obtained when executing the "Test" during trigger or operation settings.
The obtained output can be used as a value during subsequent operation settings, and it will be a fluctuating value each time the flow bot is activated. For more details, please refer to this page.
Next, set up to extract specific text from the posted message using AI.
Click on "Extract data from text."
※ For details on how to set up "Extract data from text" using AI, please refer to this page.
When clicked, the action selection screen will be displayed.
Since you are using a template, the default settings are fine. Check the contents and click "Next."
Next, perform the detailed settings. Please check the following notes.
(1/2) Set the target text
Scroll down and set the "Target Text."
Since we are extracting text from a message posted on Slack, use the output obtained from the trigger settings as a reference.
The output can be displayed by clicking the arrow within the red frame.
(2/2) Set the items to be extracted
Next, set the "Items to be extracted."
In this case, we will extract the group key and the email address of the member to be added, so set it as follows.
※ If you add items, specify the items to be extracted separated by commas (,).
After completing the setup, run the "Test" and save it after success.
Next, set up to add members to a Google Workspace group.
Click on "Add members to a group."
The following screen will be displayed, so check the settings.
The account information to be linked contains the information registered in My Apps in Step 1. Leave the action as it is and click "Next."
※ Google Workspace is an app available only on some paid plans.
For other plans, the operations and data connections of the configured flow bot will result in an error, so please be careful.
A 2-week free trial is available for paid plans. During the free trial, you can use the restricted apps, so please give it a try.
Next, configure the API connection settings.
(1/3) Set the group key
First, set the "Group Key."
Use the output obtained during the "Extract data from text" action settings.
This allows for automatic addition according to the content of the message.
(2/3) Set the email address of the member to be added
Next, set the "Email address of the member to be added" using the output as before.
(3/3) Set the permissions
Finally, set the "Permissions."
Select the appropriate one from "Manager," "Member," or "Owner."
After completing the setup, run the "Test" and confirm that it is correctly added to Google Workspace. After confirmation, "Save" it.
All settings are now complete!
After completing the setup, the following screen will be displayed. Click "Turn on Trigger" to check if the flow bot is operating correctly.
This concludes the setup for the flow "Add members to a Google Workspace group based on the content posted on Slack"!
Earlier, we introduced how to link data from Slack to Google Workspace, but if you want to link data from Google Workspace to Slack, please use the following template.
This is a flow to notify Slack of updates to user information in Google Workspace.
You can quickly check the updated user information and promptly share the latest user information with the team.
This is a flow that automatically notifies Slack when a new user is registered in Google Workspace.
By preventing the omission of sharing new users and enabling smooth information sharing among teams, subsequent responses from each department can be expedited.
This flow automatically adds new users to Google Workspace and notifies Slack when employee information is submitted through Yoom's form feature.
It is recommended for those collecting new employee information using forms, as it eliminates the need to repeatedly enter employee data, saving time.
Beyond the integration of Slack and Google Workspace, it is possible to automate various tasks using each of their APIs. Here are some examples, so if any catch your interest, please feel free to try them out!
It is possible to automatically notify Slack after summarizing with ChatGPT or after adding data to a database.
By integrating with various tools, you can prevent communication gaps and strengthen team collaboration.
After employees are registered in Google Workspace, it is possible to automatically create notifications and folders, and automatically add users to Google Workspace based on the employee information added to the database.
How was it? In the midst of handling numerous tasks daily, it is important to reduce the burden of manual work and manage information accurately and efficiently. By integrating Slack and Google Workspace, you can automate group management and user information updates, preventing any oversights in your tasks while maintaining up-to-date and accurate information.
In this article, we introduced how to integrate Slack and Google Workspace without programming using the no-code tool Yoom.
For those who thought, "I want to streamline my tasks even more!" or "Can automation settings really be that easy?" please try creating a free account first. Registration takes just 30 seconds, and you can immediately experience setting up the integration between Slack and Google Workspace.
The integration flow can be customized, so please try creating a flow that suits your company's operations! With Yoom, make your daily tasks easier and more efficient. Please try and see how much your tasks can be streamlined!
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