How to update the employee management ledger in JUST.DB when employee information is updated in SmartHR by integrating SmartHR and JUST.DB

By integrating SmartHR with JUST.DB, when employee data is updated in SmartHR, it is automatically reflected in the management ledger of JUST.DB, reducing the risk of manual data entry and update errors. Furthermore, it enhances operational efficiency and security, alleviating the burden on HR personnel and enabling quick decision-making based on accurate information.

This article provides a detailed introduction to the benefits and methods of integrating SmartHR with JUST.DB. It is recommended for HR personnel managing employee information.

Benefits of Integrating SmartHR with JUST.DB

Benefit 1: Streamlining Business Processes and Saving Time

By integrating SmartHR with JUST.DB, when employee information is registered in SmartHR, the employee management ledger in JUST.DB can be automatically updated. This reduces the effort of manually entering employee information into JUST.DB, alleviating the workload of management personnel and allowing them to focus more on important tasks. It also prevents input errors, improving data accuracy and enabling the next steps to be taken based on accurate information.

Benefit 2: Enhancing Security of HR Data

By automatically reflecting SmartHR information in JUST.DB, it is possible to manage only the necessary information using JUST.DB's access permission settings, enhancing the protection of employee information. By improving the security of information management, it can be operated with peace of mind from a compliance perspective. As a result, integrating SmartHR with JUST.DB is expected to reduce the risk of data leakage.

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How to Create an Integration Flow between SmartHR and JUST.DB

Now, let's create a flow together using a template to "update the employee management ledger in JUST.DB when employee information is updated in SmartHR"!

The template used this time can be copied by clicking "Try it" on the banner below.

Before Getting Started

If you do not have a Yoom account, please create one from the "Yoom Account Creation Page" below.
For basic operations of Yoom, please check "Getting Started with Yoom".

Yoom Account Creation Page

Getting Started with Yoom

Now, let's begin!

Step 1: Integrate SmartHR and JUST.DB with My Apps

(1) After logging into Yoom, select "My Apps" from the left column and click "+ New Connection".

(2) From the list of new connections in My Apps, click SmartHR.
(3) On the SmartHR new registration screen, enter the account name and access token, and click "Add".
For instructions on registering SmartHR with My Apps, please refer to the site below.
How to Register SmartHR with My Apps

(4) Next, integrate JUST.DB. Similarly, click JUST.DB from the list of new connections in Yoom.
(5) On the "New Registration for JUST.DB" screen, enter the account name and access token, and click "Add".

Once the integration is complete, SmartHR and JUST.DB will be registered in Yoom's My Apps.

This completes the My Apps registration.
Next, let's set up triggers using templates!

Step 2: Setting Up When Employee Information in SmartHR is Updated

(1) We will use the template introduced earlier. Click "Try it" on the banner below.

Click on the app trigger "When employee information is updated (Webhook triggered)".

(2) From the SmartHR "Select Integration Account and Action" screen, check if there are any errors in the account information linked with SmartHR, keep the trigger action as "When employee information is updated (Webhook triggered)" and click "Next".

(3) From the "App Trigger Webhook Event Reception Settings" screen, copy the Webhook URL and configure it in the SmartHR management screen.

Once the configuration is complete, click "Test" and if no errors occur, click "Save".

Step 3: Edit JUST.DB Records

(1) Next, configure the record update settings in conjunction with JUST.DB.
Click "Edit Record".

(2) From the JUST.DB "Select Integration Account and Action" screen, check if there are any errors in the account information linked with JUST.DB, keep the action as "Edit Record" and click "Next".

(3) From the "API Connection Settings" screen, confirm the domain and table identifier name with the red line and enter them.
Select the record ID from the output.

Scroll down and confirm the field identifier name with the red frame and enter it.
The value can be selected from the output or entered directly.

Once the input is complete, click "Test" and if no errors occur, click "Save".
(4) Finally, click "Turn ON Trigger".

This completes the flowbot "When employee information is updated in SmartHR, update the employee management ledger in JUST.DB".

Other Automation Examples Using SmartHR and JUST.DB

At Yoom, there are many other examples of automation using SmartHR and JUST.DB, so let us introduce a few.

1. Notify Microsoft Teams When an Employee is Registered in SmartHR

By integrating Microsoft Teams, you can automatically notify Microsoft Teams when an employee is registered in SmartHR. This is recommended for those who want to share employee information within the company via Microsoft Teams.

2. Notify Microsoft Teams when an employee is deleted in SmartHR

By using this flow, you can notify Microsoft Teams when an employee is deleted in SmartHR. By using it together with flow 1, you can automatically receive notifications of registration and deletion.

3. Once registered in JUST.DB, add the event to Google Calendar

By linking with Google Calendar, once registered in JUST.DB, events will be automatically added to Google Calendar. This will help prevent any omissions in Google Calendar registration and enable smooth schedule management.

Furthermore, if you want to check the templates using SmartHR and JUST.DB, please visit the following site.

List of Flowbot Templates Using SmartHR

List of Flowbot Templates Using JUST.DB

Summary

The integration of SmartHR and JUST.DB seems to streamline employee information management and improve operational efficiency!
Since data is automatically reflected, it prevents manual input errors and update omissions, allowing you to manage accurate and up-to-date information at all times. Additionally, enhanced security will be a significant benefit, allowing you to operate data with peace of mind.
Yoom can be easily set up by anyone. From the day you register, you can try automation using templates.
If you are interested, please take advantage of this integration to create an environment where you can focus more on your work!