How to link SPIRAL with cybozu.com common administration to grant accounts for Garoon and Cybozu Office to employees registered in SPIRAL

Step 1: Integration of SPIRAL and cybozu.com Common Management with My Apps

*If you have already completed the app integration, please proceed to Step 2.

1. Select "My Apps" from the left menu and click "+ New Connection" on the right side of the screen.

2. From the list of new connections in My Apps, select both SPIRAL and cybozu.com Common Management and integrate the apps.
　*For SPIRAL integration, please select SPIRAL(ver.2).
　　Additionally, as noted in the diagram below, creating and setting up an API agent and issuing an API key are required. For detailed instructions, please refer to the official support center article.

　*For the integration of cybozu.com Common Management, as shown in the diagram below, you need to enter the account name, access token, and subdomain. If you are unsure about the Base64 encoding required for setting the access token, please refer to this article.

Next, copy the template to My Projects and create a Flow Bot.
If you haven't copied it yet, please copy the Flow Bot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the redirected page
3. Register for Yoom
※ If you have already completed the registration, the login screen will be displayed, so please log in.

‍

Step 2: Setting the trigger to activate when a record is created in SPIRAL

1. Open the copied template.
　※ You can change the title to any desired one from the red-framed area in the image below.

2. Click on the Flowbot's "App Trigger: When a record is registered".

3. Select the linked account and action.
　Change the title if necessary and click "Next".

4. Set up the API connection for the app trigger.
　Select the trigger activation interval, app ID, and database ID.
　※ The activation interval varies depending on the plan. Reference: List of feature restrictions and usage limits for each plan

5. Click "Test".

6. From the test results, obtain the output used for adding users in cybozu.com common management.
　Refer to this article (How to obtain output using JSON PATH) to obtain information such as login names and full names.

7. Click "Save".

Step 3: Setting the action to add users in cybozu.com common management

1. Click on the Flowbot's "Integrate with App: Add User".

2. Select the linked account and action.
　Change the title if necessary and click "Next".

3. Set up the API connection.
　Utilize the output information obtained in Step 2 to select and input each item.
　※ The image below shows some of the items.

　※ The image below shows an example of output reference. When you click the input field, candidates will be displayed, so please select the target item. If additional output acquisition using JSON PATH in Step 2 is successful, it will be displayed following the red-framed area.

　※ The image below shows an example of input and reference using output.

4. Click "Test".

5. If the test is successful, click "Save".

Step 4: Setting the action to update user services in cybozu.com common management

1. Click on the Flowbot's "Integrate with App: Update User Services".

2. Select the linked account and action.
　Change the title if necessary and click "Next".

3. Set up the API connection.
　Login Name: Use the output obtained in Step 2 for input.
　Service Code for Usage: Select the name of the service to be used.
　※ If there is only one service to be used, click the ✕ mark at the top right of the second frame to delete it.
　※ If there are three or more services to be used, click "+ Add Service" to set it up.

4. Click "Test".

5. If the test is successful, click "Save".

Finally, switch the trigger of the saved flow to "ON" to activate it automatically.

This completes the flow for "Assigning Garoon or Cybozu Office accounts to employees registered in SPIRAL".

Other Automation Examples Using SPIRAL and cybozu.com Common Management

There are many other examples of automation using SPIRAL and cybozu.com common management in Yoom, so here are a few introductions.

1. The following two are flows for adding a user to cybozu.com common management when an employee is registered in the HR system. If you prioritize registering with freee HR or SmartHR during the onboarding process, please try this template. By adding an action to update the services used, you can also issue accounts for the applications in use.

2. The following is a flow for creating a folder in Google Drive when information is registered in SPIRAL. This is useful when you want to create individual folders for employees on cloud storage in conjunction with the registration of employee information. You can set folder names with regularity by utilizing the output, which improves file management efficiency.

Summary

By integrating SPIRAL with cybozu.com common management, it becomes possible to automate the additional registration of users based on the information registered in the database. This reduces the time spent on transcription tasks and minimizes human errors, leading to improved operational efficiency for HR personnel. Additionally, even if the frequency of registrations increases or the processing volume suddenly rises due to a surge in personnel during busy periods or rapid business growth, flexible responses according to scale are possible. Please take this opportunity to advance the automation of operations using Yoom.