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"Oh no, the task deadline has passed again..."
When you're caught up in daily work, it's easy to put off checking tasks. Especially when using multiple tools, it can be confusing to know where to check what. Have you ever experienced the panic of realizing a task registered in Todoist has expired? The integration between Todoist and Gmail can solve this issue. For example, by regularly retrieving overdue tasks from Todoist and automatically notifying Gmail, you can keep track of the day's tasks along with your morning email check.
Prevent missing tasks and significantly reduce work oversights. In this article, we will introduce you to this convenient automation method. Please read to the end!
By using Yoom, you can easily integrate Todoist and Gmail without any coding.
Yoom provides a template for integrating Todoist and Gmail, so you can achieve integration immediately by simply registering, even without API knowledge.
By integrating the APIs of Todoist and Gmail, you can automate actions such as notifying Gmail of Todoist tasks under specific conditions.
For example, the following template applies.
This flow retrieves overdue tasks from Todoist at a specified schedule and automatically notifies Gmail.
Since information is consolidated in Gmail, it reduces the effort of task verification and minimizes human errors such as overlooking overdue tasks.
This flow retrieves tasks due today from Todoist every morning and automatically notifies you via Gmail.
Along with checking emails in Gmail at the start of work, you can confirm important deadlines and priority tasks.
Similar to the aforementioned flow, managing tasks centrally in Gmail improves work efficiency.
Now, let's create a flow that integrates Todoist with Gmail!
This time, we'll use Yoom to proceed with the integration of Todoist and Gmail without any coding.
If you don't have a Yoom account yet,please issue an account from the Yoom account issuance link.
[What is Yoom]
In this article, we will create the flow introduced earlier: "Periodically retrieve overdue tasks from Todoist and notify via Gmail!"
The creation process is broadly divided as follows:
In this flow, we handle overdue tasks in Todoist, so please ensure that there are overdue tasks in Todoist.
You cannot create new overdue tasks.
※ Todoist management screen
Register Todoist and Gmail to My Apps and connect them with Yoom.
Select "My Apps" from the sidebar of the Yoom management screen and click "+ Add" on the right side of the My Apps screen.
Let's connect Todoist first.
When the "App List" is displayed, search for and select Todoist.
Please log in with any account.
Return to the "My Apps" screen, and if Todoist is added, the connection is complete.
Next, let's connect Gmail.
After clicking "+ Add" in "My Apps", when the "App List" is displayed, search for and select Gmail.
Click "Sign in with Google".
Select any Google account and log in.
Review the content and click "Next".
Review the content and click "Continue".
※ If "Select the information Yoom can access" is displayed, please check "Select All".
Return to the "My Apps" screen, and if Gmail is added, the connection is complete.
Once the connection between Todoist and Gmail is complete, copy the template you will use.
After logging into Yoom, click "Try it" on the banner below.
The template will be copied to your Yoom management screen.
Click "OK" to proceed to the flow settings.
First, set the trigger action that will be the starting point of the flow.
Click "When the specified schedule is reached" as the schedule trigger.
By default, the flow is set to start at 9 AM every day of the week, so change it to any day and time if necessary.
Click "Save".
Return to the flow screen, and if "When the specified schedule is reached" is still checked, you are done.
Next, set up to retrieve a list of overdue tasks from Todoist.
Click "Retrieve Overdue Task List" in Todoist.
Click "Test" to run a test of retrieving the task list.
When the "Test Successful" result is displayed, the list of overdue tasks retrieved from Todoist will be added to the "Output".
If there are no issues with the output, click "Save".
Return to the flow screen, and if "Retrieve Overdue Task List" is checked, you are done.
Finally, set up to notify Gmail of the list of overdue tasks obtained in Step 4.
Click "Send Email" in Gmail.
Set the desired email content according to the description below the input field.
Click the "From" input field to display the accounts linked as candidates in the dropdown, and you can select from there.
From the "Date" item in the dropdown, you can set any date as shown below.
The default setting of {{id}} in the "Body" will be the list of overdue tasks obtained in Step 4.
* You can also add any output, such as task content, from the "Output" item in the dropdown to the body.
Once you have set the email content, click "Next".
Check the displayed email content, and if there are no issues, click "Test".
The email will be sent to the specified recipient.
When the "Test Successful" result is displayed, confirm that the email has been sent to Gmail as specified.
If there are no issues with the result, click "Save".
Return to the flow screen, and if "All settings are complete!" is displayed, the flow setup is complete.
If you want to operate the flow immediately, click "Turn on the trigger".
If you want to operate it later, you can turn the trigger ON by clicking the trigger switch on the flow screen.
Based on this flow bot, you can automate various other tasks!
Please try the convenient features of Yoom.
This article introduced a flow to notify Gmail of Todoist data, but if you want to operate Todoist starting from Gmail, please use the following template.
This flow extracts data from received emails and creates tasks in Todoist when Gmail receives an email containing specific keywords.
By managing email and task management in one place, it prevents task creation omissions and duplicate creations, supporting improved work efficiency.
Additionally, the task content, description, and due date are automatically entered based on the received email, reducing the effort and errors of manual creation.
This flow creates a task in Todoist from the subject and body of an email when Gmail receives an email with a specific label.
Although the purpose is similar to the flow mentioned above, you can narrow down the trigger emails using labels specifically for task creation.
By leveraging the APIs of Todoist and Gmail, various automations can be achieved.
You can automatically create tasks in Todoist based on information from other apps or reflect Todoist tasks in various apps.
It is possible to send emails with any content from Gmail, triggered by actions from various apps used in daily operations, such as meeting notifications, Q&A, and employee information management. Additionally, you can operate various apps based on the content of emails received by Gmail.
How was it? By integrating Todoist with Gmail, you should be able to resolve concerns such as "I don't want to miss any tasks," "I want to check my daily tasks more smoothly," and "I want to ensure I am aware of important deadlines." Automating task management and notifications can simultaneously improve work efficiency and prevent mistakes.
<span class="mark-yellow">By utilizing the no-code tool Yoom, you can easily integrate Todoist and Gmail without any programming knowledge!</span> If you're interested, start by creating a free account and see how it works for yourself. Registration takes just 30 seconds! You can experience automatic integration immediately.
Why not prevent missing overdue tasks and make your morning work start smoother?
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