Chatwork is a popular chat tool among small and medium-sized enterprises and those who prioritize project management. Chatwork offers a simple and intuitive interface, making it an ideal tool for project management and information sharing. While it is a convenient tool, it becomes even more useful when integrated with Google Drive. Google Drive is a cloud-based storage service that makes file storage and sharing easy, with an appealing display for mobile access.
Let's consider the benefits of integrating Chatwork with Google Drive. In this article, we will introduce the advantages of integration, specific automation examples, and methods to implement them without programming.
3 Benefits of Integrating Google Drive with Chatwork and Automation Examples
We have summarized the benefits and specific automation examples that can be gained by integrating Chatwork with Google Drive.
Benefit 1: Reduction of Manual Tasks
When you save a file to Google Drive, it automatically notifies and uploads the file to a designated Chatwork talk room. This automation eliminates the need for manual file storage notifications, helping to prevent reporting omissions. Additionally, shared members can view files without accessing Google Drive. The IT department can quickly detect changes in materials and text, reducing unnecessary work.
Benefit 2: Improved Real-Time Access
Files shared on Google Drive sync quickly, allowing real-time sharing with collaborators. By automatically storing files shared on Chatwork in Google Drive, collaborators can always check the latest materials on Google Drive. Our marketing team shares campaign materials on Chatwork, and with automatic storage in Google Drive, it becomes easier to identify the latest materials even with high variability, enabling speedy progress.
Benefit 3: Organization with Automatic File Storage
Automatically storing files shared on Chatwork in Google Drive makes it easier to organize files. This reduces the risk of losing important documents and materials, saving the effort of searching for materials in Chatwork. Our project team shares many files daily. Manually storing them in Google Drive each time was cumbersome and time-consuming. The effect of automation is particularly noticeable with a large number of files.
Yoom Enables This Without Programming
We introduced the benefits and automation examples possible with the integration of Chatwork and Google Drive. Implementing the above automation requires programming skills and knowledge. If you have never touched programming, it can raise the hurdle for implementation. Even if you have resources in-house, do you find it troublesome to request every time?
Yoom is developing a service that enables app integration without code.
In the next section, we will introduce how to create a flowbot using Yoom's template, which notifies Chatwork when a file is stored in a specific folder on Google Drive.
You can try it with the free plan! Please register first ♪
Easy Integration Method of Google Drive and Chatwork Using Templates
Things to Prepare in Advance
Each app needs to be integrated with Yoom.
Chatwork
ChatWork login information (email address, password) Log in to the Chatwork you want to integrate with and obtain the room ID of the talk room you want to integrate. For detailed instructions on how to check the room ID, please refer to this article.
Google Drive
A folder to store files (either an existing folder or a new folder is fine) Please store one test file in that folder.
Step 1 Copy Yoom's Template to My Project
Click this banner to copy it to "My Project" in Yoom's workspace.
When copied, click "Edit" in the upper right to proceed to edit each operation.
Step 2 Set the App Trigger "When a new file or folder is stored in a specific folder"
(1/2) Select the Linked Account and Action
App Trigger Title → "When a new file or folder is stored in a specific folder" App → Google Drive Account information to link with Google Drive → Click "+ Add Linked Account". Select the Google account that can access the folder and allow Yoom to link. Trigger Action → "When a new file or folder is stored in a specific folder" It is selected by default, so no action is required.
→ Next
(2/2) API Connection Settings for App Trigger
Trigger connection interval → You can choose from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Folder ID → Click the edit field to display candidates and select. Alternatively, enter the string "https://drive.google.com/drive/folders/this_string" from the Google Drive URL. This time, we will use the folder "Chatwork Integration Test" created for testing. → Click Test! → Success
The output extracts the items needed for the subsequent operations.
→ Save
Step 3 Integrate the App "Download Image Files and PDF Files from Google Drive"
Click the second operation of the Flowbot.
(1/2) Set the Linked Account and Action
Title → Download Image Files and PDF Files App → Google Drive Action → Download Image Files and PDF Files
→ Next
(2/2) API Connection Settings
File ID → The {{File ID}} obtained from the previous output is selected by default. No action is required. → Click Test → Success ※ If an error occurs here, it may be because neither image nor PDF files are stored in the specified folder, so check the folder! The output contains the obtained file information.
→ Save
Step 4 Integrate the App "Upload Files to Chatwork"
Click the third operation of the Flowbot.
(1/2) Set the Linked Account and Action
Title → Upload Files App → Chatwork Account information to link with Chatwork → Click "+ Add Linked Account". Enter the email address and password of the account to log in. You will be asked to allow Yoom to access, please "Allow".
Action → Upload Files
(2/2) API Connection Settings
Room ID → Click the edit field to display candidate room IDs. This time, we will use the chat room "yoom_test" created for testing.
Message Content → By default, it says "A new file has been stored in the image folder." You can edit it to your preferred content. File Attachment Method → Use Output → File obtained from Google Drive → Click Test → Success The file stored in Google Drive has been sent to the Chatwork room. The sender is "Yoom".
→ Save
Step 5 Turn the App Trigger [ON]
Turn the Flowbot's email trigger [ON] and try running the Flowbot. A file has been posted to Google Drive.
Since the trigger is set every 5 minutes, wait a bit and check Chatwork...
Great success.
Even More Convenient with Applications!
Yoom offers many other user-friendly flowbot templates!
This time, we focused on the flow of "notifying Chatwork when a file is stored in a specific folder on Google Drive," but it becomes even more convenient with further automation by integrating with other flows.
This is a template for a flow that creates a new task in Backlog by reflecting the content of a message when a new message is posted in Chatwork. Tasks are automatically created in Backlog based on the content of ChatWork messages, preventing any oversight in task confirmation. Above all, it reduces manual work!
Summary
How was it? This time, we introduced automation that can be achieved by integrating Chatwork and Google Drive, without the need for programming.
Until now, I used to share links to files stored in Google Drive via chat platforms like Chatwork and Slack, but learning about automation made me realize, "It was actually quite a hassle." The more unnamed manual tasks there are, the more cumbersome they become, but by focusing on them, I realized, "It was quite a bother!"
Even simple tasks that can be done in an instant can take up a lot of time when repeated many times. By automating tasks, you can contribute to creating time for studying, discussions with colleagues, and communication. Let's enrich your and your team's time with Yoom♪ Please start by registering for the free plan.
Google Driveにファイルを保存すると、Chatworkの任意のトークルームに自動で通知とファイルのアップロードを行います。これまで手動でファイルを格納し連絡を行っていた作業を自動化でき、報告漏れ防止にも繋がります。また、共有されたメンバーはGoogle Driveにアクセスせずにファイルを閲覧できます。IT部門は素材やテキストの変更をスピーディーに察知し、無駄な作業を減らせます。
その2 リアルタイムアクセスの向上
Google Driveに共有されたファイルは素早く同期されるため、共同作業者とのスピーディーな共有が可能です。Chatworkで共有されたファイルを自動でGoogle Driveに格納することで、共同作業者は常に最新の資料をGoogleDriveで確認できます。当社のマーケティングチームでは、キャンペーン資料をChatWorkで共有しているのですが、Google Driveに自動格納されることで変動性が高い内容も最新の資料がどれか把握しやすく、スピーディーに業務を進行できます！
10 years as a web planner and director. When I worked for a web production company, my main focus was on proposing modifications and operation plans to clients and proceeding with production. I'm currently a parallel worker. We produce blogs in Yoom's content division, and receive external public relations projects for companies in our individual business. Since we are starting a private lodging, we aim to thoroughly improve the efficiency of routine work!
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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