How to integrate Wordpress with Gmail to receive notifications in Gmail when a post is published on Wordpress

k.ohshiro

Many people use WordPress to run online stores or owned media.
It's a very convenient tool because you can easily create a site and it has a wealth of features like plugins.
Did you know that WordPress can be used even more conveniently by integrating it with Gmail?
In this article, we will explain how to automatically send articles published on WordPress to Gmail.
It can be used for communication with external subscribers or for sharing with internal team members.
If you are considering automating communication for information sharing, please refer to this article and try automatic integration with Yoom!

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Benefits of Integrating WordPress with Gmail

Benefit 1. Reducing Workload

By using the integration in this article, you can automatically send notifications via Gmail when a post is published on WordPress.
For those who manually sent notifications to stakeholders each time, this leads to a reduction in workload.
This may lead to increased productivity as you can use the extra time for other tasks.
Additionally, reducing manual tasks can also reduce human errors.
When you manually send article notifications each time, it's easy to make mistakes like forgetting to send notifications.
Especially when there are many articles being published, these mistakes are more likely to occur, so let's strive to reduce notification omissions through automation.

Benefit 2. Speedy Information Sharing

When you manually create and send emails each time, it tends to take time from article publication to email sending.
You want to share information with stakeholders as soon as possible after an article is published, right?
As a result, if there is an error in the article, team members may be able to quickly discover and correct it.
Also, communication with external subscribers becomes speedy, so they might access your site faster than other blogs.
By using the integration in this article, notifications are automated and information sharing becomes speedy, allowing you to enjoy these benefits.

WordPress and Gmail Integration Flow

Now, let's introduce how to actually integrate WordPress with Gmail.
The flow we will introduce this time is "Notify Gmail when a post is published on WordPress".
The specific integration steps are as follows.

Set up an app trigger in WordPress
Send an email with Gmail

Yoom provides the above two steps as a template.
You can create a flow bot more easily than creating from scratch, so first click the "Try it" button on the banner below to copy the template!
Once the copy is complete, you can operate it from "My Projects" in the sidebar.

Wordpress and Gmail My App Integration

After copying the template, register Wordpress and Gmail in Yoom's My Apps as a preliminary step.
※ If you have already registered, please proceed to "Step 1. Setting the App Trigger".

<Procedure>

1. After logging into Yoom, click "My Apps" → "+ New Connection" in order

2. Search for Wordpress and Gmail from the search window and enter the necessary information for each registration

If Wordpress and Gmail are displayed in the My Apps list, preparation is complete!
Let's proceed to the detailed settings right away!

Step 1. Setting the App Trigger

First, open the flow you just copied from My Projects in the sidebar.

Next, click on the app trigger "When a post is published".

On the first page, the account information of the previously linked Wordpress will be displayed, so please check it and click "Next" if there are no issues.

On the next page, specify the trigger activation interval.
Select the desired time from the dropdown menu.
※ Please note that the time you can specify for "Trigger Activation Interval" varies depending on your subscription plan. For details, please see here.

Click "Test" and if there are no issues, click "Save" to complete the trigger settings.

Step 2. Send Email

Next, click "Send Email".

On the first page, set up the email content.
"To", "Subject", and "Body" are required fields, so please enter each.
It is recommended to create a mailing list in advance and specify that address.
This allows you to notify all stakeholders of the Wordpress post content at once.
If you want to add new recipients, you can do so by adding new addresses to the mailing list.

For "Subject" and "Body", use the information output from Wordpress.
Once everything is entered, select "Next".

On the second page, the content you set earlier will be reflected, so check if there are no issues and click Test.

If there are no errors, click "Save".
If a popup like the one below appears, all settings are complete.
When you turn on the trigger, the flow will be executed.

Other Automation Examples Using Wordpress

Yoom has many automation examples using Wordpress.
It is possible to link with various apps, so please refer to the following representative examples.

1. Notify LINE WORKS when an article is updated on Wordpress

For those using LINE WORKS as a communication tool, the following template is recommended.
The automatic integration introduced in this article used the publication of an article as a trigger, but this integration uses the update of an article as a trigger.
If you want to quickly grasp updated information, please try it.

2. Add a Published Post on Wordpress to Google Sheets

If you want to consolidate information about published articles in Google Sheets for centralized management, this integration is recommended.
For those who are currently adding information about articles manually, this will help reduce the workload.

3. Add a post to Notion and notify Slack when it is published on Wordpress

This time, we introduced a flow that connects two apps, but it is also possible to connect three apps.
You can automate the entire process of adding information about the published article to the database and sending notifications.
This flow is especially recommended for those who use Wordpress, Notion, and Slack.

Summary

The above was the procedure for integrating WordPress with Gmail!
As you can see, Yoom can be used without programming knowledge, making it easy to set up integrations.
By utilizing the integration introduced in this article, you can share information about published articles with stakeholders without any workload.
Since it is sent automatically rather than manually, sharing becomes faster, and you will be able to quickly grasp the content of the published articles.

If you would like to try automatic integration with Yoom, please register for free from here!
Thank you for reading to the end.

The person who wrote this article

k.ohshiro

I've been working for SaaS companies as a customer success since I was a student. I was working using multiple cloud services, and there were times when I thought it would be convenient if services could be linked more easily with each other. Since apps can be linked without code with Yoom, anyone can easily set it up. I would like to be able to convey the appeal of Yoom in an easy-to-understand manner and contribute to improving everyone's work efficiency!