How to integrate Wordpress with Gmail to receive notifications in Gmail when a post is published on Wordpress

k.ohshiro

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

Many people use WordPress to run online stores or owned media.
It's a very convenient tool because it allows you to easily create sites and has a wealth of features like plugins.
Did you know that WordPress can be used even more conveniently by integrating it with Gmail?
This article explains how to automatically send articles published on WordPress to Gmail.
You can use it to communicate with external subscribers or share with internal team members.
If you are considering automating communications for information sharing, please refer to this article and try automatic integration with Yoom!

[What is Yoom]

Benefits of Integrating WordPress and Gmail

Benefit 1. Reducing Workload

By using the integration in this article, you can automatically send notifications via Gmail when a post is published on WordPress.
For those who have been manually sending notifications to stakeholders each time, this leads to a reduction in workload.
This allows you to use the extra time for other tasks, which may lead to increased productivity.
Additionally, reducing manual tasks can also help decrease human errors.
When manually sending notifications for each article, it's easy to forget to send notifications.
Especially if there are many articles being published, these mistakes are more likely to occur, so strive to reduce missed notifications through automation.

Benefit 2. Speedy Information Sharing

Creating and sending emails manually each time can lead to delays between article publication and email sending.
When an article is published, you want to share the information with stakeholders as quickly as possible.
As a result, if there is an error in the article, team members may quickly discover it and make corrections promptly.
Additionally, communication with external subscribers becomes faster, which may lead to them accessing your site sooner than other blogs.
By using the integration in this article, you can expect to enjoy these advantages because notifications are automated and information sharing becomes speedy.

Integration Flow of WordPress and Gmail

Now, let's introduce how to actually integrate WordPress and Gmail.
The flow introduced this time is "Notify Gmail when a post is published on WordPress".
The specific integration steps are as follows.

Set up an app trigger in WordPress
Send an email with Gmail

Yoom provides the above two steps as a template.
You can create a flow bot more easily than creating from scratch, so first click the "Try it" button on the banner below to copy the template!
Once the copy is complete, you can operate it from "My Projects" in the sidebar.

Wordpress and Gmail My App Integration

Once you have copied the template, register Wordpress and Gmail in Yoom's My Apps as a preliminary step.
※ If you have already registered, please proceed to "Step 1. Setting the App Trigger".

<Procedure>

1. After logging into Yoom, click "My Apps" → "+ New Connection" in order

2. Search for Wordpress and Gmail from the search window and enter the necessary information for registration

If Wordpress and Gmail are displayed in the My Apps list, the preparation is complete!
Let's proceed to the detailed settings right away!

Step 1. Setting the App Trigger

First, open the flow you just copied from My Projects in the sidebar.

Next, click on the app trigger "When a post is published".

On the first page, the account information of the previously linked Wordpress will be displayed, so please check it and click "Next" if there are no issues.

On the next page, specify the trigger activation interval.
Select the desired time from the dropdown.
※ Please note that the time you can specify for "trigger activation interval" varies depending on your plan. For details, please seehere.

Click "Test" and if there are no issues, click "Save" to complete the trigger settings.

Step 2. Send Email

Next, click "Send Email".

On the first page, set up the email content.
"To", "Subject", and "Body" are required fields, so please enter them.
It is recommended to create a mailing list in advance and specify that address.
This way, you can notify all stakeholders of the Wordpress post content at once.
If you want to add new people to the notification, you can do so by adding new addresses to the mailing list.

For "Subject" and "Body", use the information output from Wordpress.
Once everything is entered, select "Next".

On the second page, the content you set earlier will be reflected, so check if there are no issues and click Test.

If there are no errors, click "Save".
When a popup like the one below appears, all settings are complete.
When you turn on the trigger, the flow will be executed.

Other Automation Examples Using Wordpress

Yoom has many automation examples using Wordpress.
It is possible to link with various apps, so please refer to the following representative examples.

1. Notify LINE WORKS when an article is updated in Wordpress

For those using LINE WORKS as a communication tool, the following template is recommended.
The automatic integration introduced in this article used the publication of an article as a trigger, but this integration uses the update of an article as a trigger.
If you want to quickly grasp updated information, please try it.

2. Add a Published Post from Wordpress to Google Sheets

For those who want to consolidate information about published articles into Google Sheets for centralized management, this integration is recommended.
Currently, if you are manually adding information about articles, this will help reduce your workload.

3. Add a Post to Notion and Notify Slack When Published on Wordpress

In this example, we introduced a flow that connects two apps, but it's also possible to connect three apps.
You can automate the entire process of adding information about the published article to a database and sending notifications.
This flow is especially recommended for those using Wordpress, Notion, and Slack.

Summary

That concludes the steps to integrate WordPress with Gmail!
As you can see, Yoom allows you to set up integrations easily without any programming knowledge.
By utilizing the integration introduced in this article, you can share information about published articles with stakeholders without adding to your workload.
Since the information is sent automatically rather than manually, sharing becomes faster, and you can quickly grasp the content of published articles.

If you are interested in trying automatic integration with Yoom, please register for free from here!
Thank you for reading to the end.

The person who wrote this article

k.ohshiro

I've been working for SaaS companies as a customer success since I was a student. I was working using multiple cloud services, and there were times when I thought it would be convenient if services could be linked more easily with each other. Since apps can be linked without code with Yoom, anyone can easily set it up. I would like to be able to convey the appeal of Yoom in an easy-to-understand manner and contribute to improving everyone's work efficiency!