The most common need for using ZoomAPI is transcription. Since Zoom allows you to record meetings, it is often used in combination with apps that download the recording files via ZoomAPI for transcription and even summarizing the text into meeting minutes.
Another prominent use is setting up and managing meetings through the API. By using ZoomAPI, you can automate the creation and invitation of meetings and webinars, thus automating daily web conferencing tasks. You can automatically set up regular meetings or trigger webinar invitations based on changes in customer information status using ZoomAPI.
Who Should Consider Using ZoomAPI
Those who frequently have online meetings and find manual schedule management cumbersome
Those who want to efficiently manage multiple meetings
Those who want to automate the management of webinars and online events
Those who want to automate customer support and interactions using Zoom
How to Use ZoomAPI
This time, we will use a service called Yoom to utilize ZoomAPI without coding.
[What is Yoom]
If you haven't used Yoom yet, please register for free here. If you are already using Yoom, please log in.
How to Connect Zoom with Yoom
Setting Up My App Integration
You will set up the registration of the app to be integrated with Yoom. Log in to Yoom's workspace and click on new connection from the My Apps section.
A list of apps that can be connected with Yoom will be displayed. Search for "Zoom" in the search box at the top.
Enter "Zoom" in the search box and click on Zoom (OAuth). The input screen for integration information will be displayed.
Client ID and Client secret can be obtained from the App Marketplace after registering a Zoom account. For operations on Zoom, please refer to the following help article.
Once you have completed entering each item, click the add button to complete the registration of My App. By registering in My App, you can now use all the APIs provided by Zoom from Yoom!
Examples of Automation Achievable with ZoomAPI
Transcription and Summary of Meeting Minutes
After a Zoom meeting ends, use ZoomAPI to obtain the audio data, and utilize Yoom's "Transcription Operation" and "Summary Operation" to perform transcription and summarization seamlessly. You can notify the summary results via Slack or Microsoft Teams or send them to customers by email, enabling automation from web-based business discussions to post-meeting follow-ups.
Yoom can integrate with almost all chat tools and email services used worldwide, and templates are available for each service. Use the templates that can integrate with the services you usually use to achieve transcription and summarization of your regular Zoom meetings right away!
When the meeting on Zoom ends, transcribe and summarize the minutes, and notify on Microsoft Teams.
This flow automatically transcribes and summarizes the meeting content and notifies Microsoft Teams of the transcription results when a Zoom meeting ends.
■Overview This is a flow that automatically transcribes and summarizes the meeting content when a Zoom meeting ends and notifies the transcription results on Discord. By using Yoom, you can easily connect applications without programming.
■Recommended for 1. Teams that frequently use Zoom meetings and share information on Discord - Those who want to transcribe and record the meeting content - Those who want to save the effort of creating minutes and improve work efficiency - Those who want to share the content of the meeting with team members on Discord
2. Those who want to analyze and utilize meeting content - Those who want to analyze transcription data to understand the content of speeches and discussion trends - Those who want to quickly grasp the main points of the meeting with the automatic summarization feature and proceed to the next action
■Notes - Please link each of Zoom, Discord, and Yoom. - AI operations is a feature that can only be used with the Team Plan or Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. - Paid plans such as Team Plans or Success Plans can have a free two-week trial. You can use restricted apps and AI features (operations) during the free trial. - In order to obtain Zoom's recording information, the meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to the URL below. https://intercom.help/yoom/ja/articles/9550398
The summarized minutes can be integrated not only with notifications but also with customer management tools and database tools, making it convenient for storing logs of business negotiations and support history. By applying the following flowbot template, you can automate the process of saving minutes to the CRM services or database services you regularly use.
When Zoom ends, summarize and add to Google Spreadsheet.
By using the Zoom API, you can perform operations such as issuing or suspending Zoom accounts and changing account information without having to perform these actions manually on the screen. By combining these APIs, it becomes possible to automate account operations triggered by actions such as adding members on Google Sheets, as described, allowing for account management that is synchronized with employee onboarding and offboarding. Especially since Zoom accounts handle important information within the company, such as during management meetings, it is crucial to automate the management of accounts for departing members to ensure seamless and error-free operations.
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Various Operations Triggered by the End of a Meeting
By using Yoom's app trigger feature, you can automate processes triggered by the end of a Zoom meeting. This allows you to save recordings to other services or integrate tasks discussed in the meeting into task management tools. Meetings are important assets within a company, and while it's easy to leave them as they are once they're over, it's beneficial to automate post-meeting actions to make effective use of them.
Registering and Modifying Meetings
Of course, by using the Zoom API, you can also manage meetings themselves. Automate the scheduling and updating of meetings by integrating with scheduling tools or CRM chat tools. With Yoom, you can trigger Zoom API operations using CRM or email receipts, making it especially effective for those who regularly conduct business meetings or interviews via Zoom. If you spend a lot of time managing meetings or have experienced mistakes or failures due to missed changes, achieve automation to save time and improve accuracy!
Select a meeting participant from HubSpot and create a Zoom meeting URL.
■Overview This flow allows you to create a Zoom meeting when an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time effectively. With Yoom, you can easily connect apps without programming.
■Recommended for ・Business people who frequently use Google Calendar and Zoom ・Those who want to automate schedule management and online meeting setup ・IT personnel in companies looking to improve operational efficiency and reduce manual work ・Leaders who want to reduce the time spent setting up team meetings
■Notes ・You need to connect both Google Calendar and Zoom with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview In this flow, when an email is received in Outlook, it is possible to create a Zoom meeting and automatically send the link. This automation reduces the manual work of setting up meetings and sending links, achieving efficient business operations. It will also contribute to smoother business communication. By using Yoom, you can easily connect apps without programming.
■Recommended for ・Business people who use Outlook daily and want to improve the efficiency of email handling ・Team leaders or managers who spend time setting up Zoom meetings ・Sales representatives who require accurate setup for client interactions or internal meetings ・IT personnel who want to advance workflow automation and reduce workload ・Executives who want to promote work style reform by utilizing the integration of Outlook and Zoom
■Notes ・It is necessary to connect both Outlook and Zoom with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The "Automatically schedule a Zoom meeting when the Salesforce opportunity stage reaches a specific phase" flow is a business workflow designed to streamline the sales process. By automatically setting up meetings using Zoom integration when an opportunity advances to a specific stage, it reduces the workload on the sales team and enables prompt responses. This is expected to speed up sales activities and improve the quality of customer interactions.
■Recommended for ・Sales representatives managing sales activities using Salesforce ・Team leaders frequently conducting online meetings using Zoom ・Sales managers looking to streamline and automate opportunity progress management ・IT personnel aiming to optimize business processes by integrating multiple SaaS applications ・Business executives looking to strengthen the integration between sales and online communication
■Notes ・Please integrate Yoom with both Salesforce and Zoom. ・Branching is available on Mini Plan or higher, and Salesforce is an app available only on Team Plan and Success Plan. In the case of Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful. ・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
Managing webinars and meetings can be achieved using the Zoom API. It is possible to automate processes such as sending participation registration and guidance when participation requests come via email or application forms for closed webinars, as well as setting up regular internal meetings. Additionally, by using Yoom, you can fully automate a series of flows such as notifying participants of issued meetings or webinars and integrating with calendar tools. If you are spending a lot of time on the daily operations related to webinars and meetings, why not consider automation?
Summary
This was an introduction to how to integrate Zoom API with various other APIs, along with actual use cases. By using the Zoom API, it is possible to automate tasks that occur in the "pre-meeting" and "post-meeting" phases related to web meetings.
With Yoom, anyone can easily implement automation. If you want to experience it, please register for free.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
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