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The most common need for using ZoomAPI is transcription. Since Zoom allows you to record meetings, it is often used in combination with apps that download the recording files via ZoomAPI for transcription and even summarizing the text into meeting minutes.
Another prominent use is setting up and managing meetings through the API. By using ZoomAPI, you can automate the creation and invitation of meetings and webinars, thus automating daily web conferencing tasks. You can automatically set up regular meetings or trigger webinar invitations based on changes in customer information status using ZoomAPI.
This time, we will use a service called Yoom to utilize ZoomAPI without coding.
[What is Yoom]
If you haven't used Yoom yet, please register for free here. If you are already using Yoom, please log in.
You will set up the registration of the app to be integrated with Yoom. Log in to Yoom's workspace and click on new connection from the My Apps section.
A list of apps that can be connected with Yoom will be displayed. Search for "Zoom" in the search box at the top.
Enter "Zoom" in the search box and click on Zoom (OAuth). The input screen for integration information will be displayed.
Client ID and Client secret can be obtained from the App Marketplace after registering a Zoom account. For operations on Zoom, please refer to the following help article.
＞Help: How to Register My App for Zoom (OAuth) and Zoom Phone
Once you have completed entering each item, click the add button to complete the registration of My App. By registering in My App, you can now use all the APIs provided by Zoom from Yoom!
After a Zoom meeting ends, use ZoomAPI to obtain the audio data, and utilize Yoom's "Transcription Operation" and "Summary Operation" to perform transcription and summarization seamlessly. You can notify the summary results via Slack or Microsoft Teams or send them to customers by email, enabling automation from web-based business discussions to post-meeting follow-ups.
Yoom can integrate with almost all chat tools and email services used worldwide, and templates are available for each service. Use the templates that can integrate with the services you usually use to achieve transcription and summarization of your regular Zoom meetings right away!
■Overview
This flow automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and notifies the transcription results to Microsoft Teams.
■Recommended for
1. Those who want to quickly share meeting content and improve team productivity
2. Those who want to reduce manual creation and sharing of meeting minutes and automate the process
3. Those who use Zoom and Microsoft Teams regularly
■Benefits of using this template
・By automatically transcribing and summarizing after a meeting ends, you can significantly save on manual labor time.
・Using AI operations to automatically transcribe and summarize allows accurate recording of discussions and decisions made in meetings.
■Notes
・Please link Zoom and Microsoft Teams with Yoom respectively.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・Microsoft Entra ID is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operations and data connections set in Flowbot will result in errors, so please be careful.
・AI operations are a feature available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operations set in Flowbot will result in errors, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This flow automatically transcribes and summarizes the meeting content when a Zoom meeting ends, and notifies the transcription results to Discord.
■Recommended for
1. Teams that frequently use Zoom meetings and share information on Discord
・Those who want to transcribe meeting content and keep a record
・Those who want to improve work efficiency by reducing the effort of creating meeting minutes
・Those who want to share meeting content with team members on Discord
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
・Those who want to quickly grasp the key points of a meeting with the automatic summarization feature and connect it to the next action
■Benefits of using this template
Taking notes during a meeting can hinder focus on the discussion and may lead to missing important information.
By utilizing this flow, the meeting content is recorded through automatic transcription, allowing participants to focus on the discussion without the need to take notes. Additionally, the transcription data is automatically shared via Discord, making it easy to review the content immediately after the meeting or share it with absentees.
■Notes
・Please link Zoom and Discord with Yoom respectively.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
■Overview
This flow automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and notifies the transcription results to Google Chat.
■Recommended for
1. Departments that frequently use Zoom meetings and share information via Google Chat
・Those who want to improve work efficiency by reducing the effort of creating meeting minutes
・Those who want to share meeting content with team members on Google Chat
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
■Benefits of using this template
Creating meeting minutes after a meeting can be a significant burden for participants.
Transcribing from audio data, organizing speeches, summarizing, etc., can take a lot of effort and time, often preventing focus on the primary tasks.
By implementing this flow, AI automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and the transcription results are sent to Google Chat. This eliminates the need for participants to create meeting minutes, allowing them to focus on reviewing the meeting content and the next actions, leading to improved business operations.
■Notes
・Please integrate Zoom and Google Chat with Yoom.
・AI operations are only available with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation of the configured flow bot will result in an error, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
■Overview
This flow automatically transcribes and summarizes the meeting content when a Zoom meeting ends, and notifies the transcription results to Telegram.
■Recommended for
1. Teams that frequently use Zoom meetings and share information via Telegram
・Those who want to transcribe meeting content and keep a record
・Those who want to reduce the effort of creating minutes and improve work efficiency
・Those who want to share meeting content with team members on Telegram
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
・Those who want to quickly grasp the key points of a meeting with the automatic summarization feature and connect it to the next action
■Benefits of using this template
Zoom is a tool for conducting online meetings efficiently, but creating minutes after meetings can be time-consuming and may lead to delays in information sharing.
By utilizing this flow, the content of a Zoom meeting is transcribed and summarized into minutes and notified to Telegram after the meeting ends. This allows participants to be freed from the task of creating minutes and focus on reviewing the meeting content and the next actions.
■Notes
・Please integrate Zoom and Telegram with Yoom respectively.
・AI operations are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operation of the set flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
■Overview
This flow automatically transcribes and summarizes meeting content after a Zoom meeting ends, and notifies the transcription results to Slack.
■Recommended for
1. Teams that frequently use Zoom meetings and share information on Slack
・Those who want to transcribe meeting content and keep a record
・Those who want to reduce the effort of creating minutes and improve work efficiency
・Those who want to share meeting content with team members on Slack
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of discussions and trends
・Those who want to quickly grasp the key points of meetings with the automatic summarization feature and link them to the next actions
■Benefits of using this template
Zoom is a tool that makes online meetings efficient, but creating minutes after a meeting ends can be time-consuming and labor-intensive for the person responsible, potentially leading to delays in information sharing.
By utilizing this flow, the content of a Zoom meeting is transcribed and summarized by AI after the meeting ends, and the minutes are notified to Slack. This reduces the effort for the person responsible for creating the minutes. Additionally, members who missed the meeting can check the shared information on Slack to understand the content of the discussion and smoothly participate in the project.
■Notes
・Please integrate Zoom and Slack with Yoom.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
The summarized minutes can be integrated not only with notifications but also with customer management tools and database tools, making it convenient for storing logs of business negotiations and support history. By applying the following flowbot template, you can automate the process of saving minutes to the CRM services or database services you regularly use.
◼️Overview
Automatically transcribe and summarize conversations held on Zoom and record them in a Google Spreadsheet.
This helps avoid missing parts of the conversation and allows you to manage it in Google Spreadsheet, thereby increasing work efficiency.
◼️Notes
・Please integrate Yoom with both Zoom and Google Spreadsheet.
・AI operations are available only with the Team Plan and Success Plan.
・For Free Plan and Mini Plan users, the operation of the configured Flowbot will result in an error, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
◼️Overview
After a meeting ends on Zoom, the meeting content is automatically transcribed and the transcription data is saved to Notion.
Please change the settings of each action as needed.
◼️Notes
・It is necessary to link accounts with both Zoom and Notion through Yoom.
・Please note that if a meeting is not recorded, it will result in an error.
・AI operations are only available with the Team Plan and Success Plan. For the Free Plan and Mini Plan, the operation of the set flowbot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
By using the Zoom API, you can perform operations such as issuing or suspending Zoom accounts and changing account information without having to perform these actions manually on the screen. By combining these APIs, it becomes possible to automate account operations triggered by actions such as adding members on Google Sheets, as described, allowing for account management that is synchronized with employee onboarding and offboarding. Especially since Zoom accounts handle important information within the company, such as during management meetings, it is crucial to automate the management of accounts for departing members to ensure seamless and error-free operations.
By using Yoom's app trigger feature, you can automate processes triggered by the end of a Zoom meeting. This allows you to save recordings to other services or integrate tasks discussed in the meeting into task management tools. Meetings are important assets within a company, and while it's easy to leave them as they are once they're over, it's beneficial to automate post-meeting actions to make effective use of them.
Of course, by using the Zoom API, you can also manage meetings themselves. Automate the scheduling and updating of meetings by integrating with scheduling tools or CRM chat tools. With Yoom, you can trigger Zoom API operations using CRM or email receipts, making it especially effective for those who regularly conduct business meetings or interviews via Zoom. If you spend a lot of time managing meetings or have experienced mistakes or failures due to missed changes, achieve automation to save time and improve accuracy!
■Overview
This is a flow to select a meeting partner from HubSpot and create a Zoom meeting URL.
By using Yoom, you can easily connect apps without the need for programming.
By using a trigger with the Chrome extension, you can directly activate the trigger from HubSpot.
■Recommended for
1. Those who use HubSpot for sales activities
・Those who manage data on HubSpot but find it time-consuming to set up meetings
・Those who want to streamline daily sales activities and easily set up Zoom meetings
2. Those who use Zoom for remote meetings
・Those who use Zoom regularly but find setting up meetings and sharing URLs cumbersome
・Those who have many meetings with sales or clients and want to automatically generate meeting URLs to save time
■Benefits of using this template
The primary benefit of using this flow is the ability to quickly and smoothly set up meetings by easily selecting meeting partners from HubSpot.
This allows for quick meeting preparation and improved productivity.
Additionally, since Zoom meeting URLs are automatically generated, it prevents errors associated with manual URL creation and ensures that the correct URL is shared with all meeting participants.
Furthermore, by utilizing this flow, schedule management is centralized, allowing for efficient meeting operations.
As a result, you can expect smoother business communication and overall operational efficiency.
■Notes
・Please connect Yoom with both HubSpot and Zoom.
・For instructions on setting up triggers using the Chrome extension, please refer to here.
■Overview
With this flow, you can create a Zoom meeting whenever an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time more effectively.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
This is a flow that creates a Zoom meeting when there is a response to a meeting reservation on Google Forms.
■Recommended for
1. Recruiters and HR personnel
・Those who want to streamline the scheduling of interviews and meetings
・Those who collect preferred meeting dates and times from applicants or candidates via Google Forms
・Those who want to eliminate the hassle of manually creating Zoom meetings
2. Seminar and event organizers
・Those who accept reservations for online events such as individual consultations or briefings via Google Forms
・Those who want to automatically create Zoom meetings based on reservation information and provide participants with a smooth participation experience
■Benefits of using this template
・By integrating Google Forms and Zoom, you can automate the process from reservation acceptance to meeting creation, streamlining reservation management tasks.
・You can prevent errors during manual meeting creation and hold meetings based on accurate information.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
■Overview
In this flow, when an email is received in Outlook, it is possible to create a Zoom meeting and automatically send the link. This automation reduces the manual work of setting up meetings and sending links, achieving efficient business operations. It will also contribute to smoother business communication.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
This flow adds lead information registered in Facebook Ads to a Zoom webinar.
■Recommended for
1. Marketing professionals using Facebook Ads for webinar promotion
・Those who want to automatically register leads obtained from Facebook Ads to Zoom webinars
・Those who want to reduce the hassle of manual participant registration
・Those who want to streamline ad performance measurement
2. Organizers of online seminars or events using Zoom webinars
・Those who want to smoothly invite participants from Facebook Ads to webinars
・Those who want to streamline participant management and focus on event operations
■Benefits of using this template
・Eliminates the need to manually register lead information obtained from Facebook Ads to Zoom webinars, significantly saving time.
・Enhances customer satisfaction by providing a smooth webinar participation experience.
■Notes
・Please integrate both Facebook Ads and Zoom with Yoom.
■Overview
The flow "Automatically schedule a Zoom meeting when the Salesforce opportunity stage reaches a specific phase" is a business workflow designed to streamline the sales process.
By automatically setting up meetings using integration with Zoom when an opportunity advances to a certain stage, it reduces the workload on the sales team and enables prompt responses.
This is expected to speed up sales activities and improve the quality of customer interactions.
■Recommended for
■Benefits of using this template
Setting up meetings based on Salesforce opportunity stages can be time-consuming.
Additionally, doing it manually may decrease operational efficiency.
By utilizing this flow, Zoom meetings are automatically scheduled in response to changes in opportunity stages, eliminating the need for manual setup.
Consistent timing for meeting setups allows for standardization and quality improvement in sales activities.
Automatic scheduling enables quick meeting setups aligned with opportunity progress, leading to improved customer satisfaction.
Managing webinars and meetings can be achieved using the Zoom API. It is possible to automate processes such as sending participation registration and guidance when participation requests come via email or application forms for closed webinars, as well as setting up regular internal meetings. Additionally, by using Yoom, you can fully automate a series of flows such as notifying participants of issued meetings or webinars and integrating with calendar tools. If you are spending a lot of time on the daily operations related to webinars and meetings, why not consider automation?
This was an introduction to how to integrate Zoom API with various other APIs, along with actual use cases. By using the Zoom API, it is possible to automate tasks that occur in the "pre-meeting" and "post-meeting" phases related to web meetings.
With Yoom, anyone can easily implement automation. If you want to experience it, please register for free.
