How to Save a Recording File to Box After Ending a Meeting on Zoom
How to Integrate Applications
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2025-04-11
How to Save a Recording File to Box After Ending a Meeting on Zoom
e.koyama
Recently, there has been a growing trend in using web conferencing systems for work. In particular, when dealing with remote clients, other offices, or remote workers, it is very convenient to be able to communicate online without having to travel, considering the cost of travel.
Among them, many people may be using Zoom's meeting function for work. This time, we will introduce how integrating Zoom with the file management system Box can help those who frequently conduct business negotiations, interviews, and meetings using Zoom, or those who are responsible for creating minutes and managing files after meetings, to proceed with their post-meeting tasks more smoothly.
Those considering integrating Zoom and Box for business efficiency
Those managing meeting information by integrating Zoom and Box
Those looking to simplify post-meeting data organization by integrating Zoom and Box
For Those Who Want to Try It Now
This article introduces a method of integration using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start immediately from the template below, so please give it a try!
[About Yoom]
How to Save Zoom Meeting Recording Files to Box
Step 1: Connect Zoom and Box to My Apps
1. First, log in to Yoom, select "My Apps" from the left menu, and click "+ New Connection" on the right side of the screen.
2. From the new connection list in My Apps, select "Box" and "OneDrive" respectively, and connect the apps. ※ For Zoom connection, please refer to How to Register Zoom (OAuth) to My Apps. ※ For Box connection, the warning shown below will be displayed. Please select "Allow Box Access".
Once the app registration is complete, let's copy the template below.
Step 2: Set a Trigger to Activate When a Zoom Meeting Ends
3. Configure "Select Linked Account and Action". ・App Trigger Title: Can be set as desired. (Example: "After Meeting Ends") ・Trigger Action: Select "When the meeting ends".
4. Click "Next".
5. Configure the API connection settings for the app trigger. ・Trigger Activation Interval: Select an appropriate time. ・Email Address: Specify the email address of the Zoom account.
6. Conduct a test, confirm success, and click "Save".
Step 3: Set an Action to Retrieve Zoom Meeting Recording Information
7. Click the "+" button below the app trigger created in Step 2.
8. Select "Integrate with App" from the operation type.
9. Select Zoom (OAuth) from the app list.
10. Configure "Select Linked Account and Action". ・Title: Can be set as desired. (Example: "Retrieve Meeting Recording Information") ・Action: Select "Retrieve Meeting Recording Information".
11. Click "Next".
12. Configure the API connection settings. ・Meeting ID: Refer to the output as follows.
13. Conduct a test, confirm success, and click "Save".
Step 4: Set an Action to Download Zoom Meeting Recording Files
14. Click the "+" button below the action created in Step 3.
15. Select "Integrate with App" from the operation type.
16. Select Zoom (OAuth) from the app list.
17. Configure "Select Linked Account and Action". ・Title: Can be set as desired. (Example: "Download Meeting Recording Files") ・Action: Select "Download Meeting Recording Files".
18. Click "Next".
19. Configure the API connection settings. Download URL: Refer to the output from Step 3 - Procedure 17.
20. Conduct a test, confirm success, and click "Save".
Step 5: Set an Action to Create a Folder in Box
21. Click the "+" button below the operation created in Step 4.
22. Select "Integrate with App" from the operation type.
23. Select Box from the app list.
24. Configure "Select Linked Account and Action". ・Title: Set as desired. (Example: "Create Folder") ・Action: Select "Create Folder".
25. Click "Next".
26. Configure the API connection settings. ・Folder Name: Can be set as desired. Referring to the meeting date and time or meeting ID from previous outputs can help centralize file management. ・Parent Folder Content ID: Open the relevant folder in Box and refer to the last number sequence in the URL.
27. Conduct a test, confirm success, and click "Save".
Step 6: Set an Action to Upload Files to Box
28. Click the "+" button below the operation created in Step 5.
29. Select "Integrate with App" from the operation type.
30. Select Box from the app list.
31. Configure "Select Linked Account and Action". ・Title: Set as desired. (Example: "Upload File") ・Action: Select "Upload File".
32. Click "Next".
33. Configure the API connection settings. ・File Name: Can be set as desired. Be sure to include the file extension. You can refer to the meeting ID, etc., from previous outputs. ・Destination Folder Content ID: Can be referred from the output of Step 5 - Procedure 31. ・File Attachment Method: Select "Use Output" and "Downloaded File".
34. Conduct a test, confirm success, and click "Save". Finally, switch the trigger of the saved flow to "ON" to activate it.
This completes the flow of "Saving the recording file to Box when a Zoom meeting ends"!
Other Automation Examples Using Zoom and Box
In addition to the flow introduced this time, you can achieve various business automations by utilizing the APIs of Zoom and Box. All of these can be used with simple settings, so if you find something that interests you, please give it a try!
Other Automation Examples with Zoom and Box
After a meeting, you can transcribe and summarize the recording and save the minutes as a PDF in Box. Furthermore, it is possible to obtain recording information after a Zoom meeting, create a folder in Box, upload it, and send an email.
Examples of Automation Using Zoom
After a Zoom meeting ends, transcribe and summarize the recording, then save the minutes as a PDF
By eliminating the need for transcription and summarization of recorded data, minutes can be created in a timely manner, speeding up the sharing process.
Save the Meeting Transcription After Ending the Meeting on Zoom
This is a flow bot that automatically transcribes the meeting content and saves the transcription data automatically after the meeting ends on Zoom.
Notify Recording URL When Meeting Ends on Zoom
This might allow for seamless and comprehensive sharing of recordings with the entire team.
Automation Examples Using Box
Notify When a File is Uploaded to Box
When a file is uploaded to Box, a notification is automatically sent, allowing you to share information about the file in real-time.
When a file is uploaded or added, it will also be linked to Box
This is a flow bot that links the file to a specified folder in Box when a file is uploaded or added.
Benefits of Integrating Zoom and Box
1. Automatic Saving of Meeting Recording Files
After a Zoom meeting ends, you can automatically save the recorded files to a designated folder in Box. This reduces the hassle of manual saving and eliminates omissions or duplications in tasks. Additionally, by associating file names and folder names with meeting dates and times, you can easily establish rules for file searches.
2. Accelerated File Sharing
When recording files or minutes created from their content are automatically saved to Box, you can quickly share the saved files themselves or information about the files with relevant parties. This will facilitate the smooth progress of subsequent tasks. It also contributes to improving the productivity of the entire team or company.
Conclusion
By automating tasks through the integration of Zoom and Box, managing files after meetings becomes significantly easier. Reduce the burden of tasks while preventing omissions and duplications from manual work. Start with the automatic saving of recording files and minutes, and continue to automate tasks before and after Zoom meetings to focus on negotiations, interviews, and the meetings themselves, enhancing work efficiency!
The person who wrote this article
e.koyama
Until now, I have experienced office work at specialized trading companies and in the EC industry.
The work I was in charge of covered a wide range of tasks, such as sales office work, accounting, general affairs, human resources, and legal affairs.
We worked to improve the efficiency of individual tasks, but I think the work could proceed more conveniently by using various support tools and Yoom...
I would be happy if I could send out an introduction article on Yoom that makes use of my work experience and help everyone proceed smoothly with their work.
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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