How to Save a Recording File to Box After Ending a Meeting on Zoom

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Step 2: Set a Trigger to Activate When a Zoom Meeting Ends

3. Configure "Select Linked Account and Action".
　・App Trigger Title: Can be set as desired. (Example: "After Meeting Ends")
　・Trigger Action: Select "When the meeting ends".

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4. Click "Next".

5. Configure the API connection settings for the app trigger.
　・Trigger Activation Interval: Select an appropriate time.
　・Email Address: Specify the email address of the Zoom account.

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6. Conduct a test, confirm success, and click "Save".

Step 3: Set an Action to Retrieve Zoom Meeting Recording Information

7. Click the "+" button below the app trigger created in Step 2.

8. Select "Integrate with App" from the operation type.

9. Select Zoom (OAuth) from the app list.

10. Configure "Select Linked Account and Action".
　・Title: Can be set as desired. (Example: "Retrieve Meeting Recording Information")
　・Action: Select "Retrieve Meeting Recording Information".

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11. Click "Next".

12. Configure the API connection settings.
　・Meeting ID: Refer to the output as follows.

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13. Conduct a test, confirm success, and click "Save".

Step 4: Set an Action to Download Zoom Meeting Recording Files

14. Click the "+" button below the action created in Step 3.

15. Select "Integrate with App" from the operation type.

16. Select Zoom (OAuth) from the app list.

17. Configure "Select Linked Account and Action".
　・Title: Can be set as desired. (Example: "Download Meeting Recording Files")
　・Action: Select "Download Meeting Recording Files".

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18. Click "Next".

19. Configure the API connection settings.
　　Download URL: Refer to the output from Step 3 - Procedure 17.

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20. Conduct a test, confirm success, and click "Save".

Step 5: Set an Action to Create a Folder in Box

21. Click the "+" button below the operation created in Step 4.

22. Select "Integrate with App" from the operation type.

23. Select Box from the app list.

24. Configure "Select Linked Account and Action".
　・Title: Set as desired. (Example: "Create Folder")
　・Action: Select "Create Folder".

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25. Click "Next".

26. Configure the API connection settings.
　・Folder Name: Can be set as desired.
　　Referring to the meeting date and time or meeting ID from previous outputs can help centralize file management.
　・Parent Folder Content ID: Open the relevant folder in Box and refer to the last number sequence in the URL.

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27. Conduct a test, confirm success, and click "Save".

Step 6: Set an Action to Upload Files to Box

28. Click the "+" button below the operation created in Step 5.

29. Select "Integrate with App" from the operation type.

30. Select Box from the app list.

31. Configure "Select Linked Account and Action".
　・Title: Set as desired. (Example: "Upload File")
　・Action: Select "Upload File".

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32. Click "Next".

33. Configure the API connection settings.
　・File Name: Can be set as desired. Be sure to include the file extension.
　　You can refer to the meeting ID, etc., from previous outputs.
　・Destination Folder Content ID: Can be referred from the output of Step 5 - Procedure 31.
　・File Attachment Method: Select "Use Output" and "Downloaded File".

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34. Conduct a test, confirm success, and click "Save".
Finally, switch the trigger of the saved flow to "ON" to activate it.

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This completes the flow of "Saving the recording file to Box when a Zoom meeting ends"!

Other Automation Examples Using Zoom and Box

In addition to the flow introduced this time, you can achieve various business automations by utilizing the APIs of Zoom and Box.
All of these can be used with simple settings, so if you find something that interests you, please give it a try!

Other Automation Examples with Zoom and Box

After a meeting, you can transcribe and summarize the recording and save the minutes as a PDF in Box.
Furthermore, it is possible to obtain recording information after a Zoom meeting, create a folder in Box, upload it, and send an email.

Examples of Automation Using Zoom

Notify Recording URL When Meeting Ends on Zoom

This might allow for seamless and comprehensive sharing of recordings with the entire team.

After a Zoom meeting ends, transcribe and summarize the recording, then save the minutes as a PDF

By eliminating the need for transcription and summarization of recorded data, minutes can be created in a timely manner, speeding up the sharing process.

Save the Meeting Transcription After Ending the Meeting on Zoom

This is a flow bot that automatically transcribes the meeting content and saves the transcription data automatically after the meeting ends on Zoom.

Automation Examples Using Box

Move specific folders in Box to an archive every month and notify them

By automating the manual work of organizing folders and sharing information, you can streamline file management tasks.

Notify When a File is Uploaded to Box

When a file is uploaded to Box, a notification is automatically sent, allowing you to share information about the file in real-time.

When a file is uploaded or added, it will also be linked to Box

This is a flow bot that links the file to a specified folder in Box when a file is uploaded or added.

Benefits of Integrating Zoom and Box

1. Automatic Saving of Meeting Recording Files

After a Zoom meeting ends, you can automatically save the recorded files to a designated folder in Box.
This reduces the hassle of manual saving and eliminates omissions or duplications in tasks.
Additionally, by associating file names and folder names with meeting dates and times, you can easily establish rules for file searches.

2. Accelerated File Sharing

When recording files or minutes created from their content are automatically saved to Box, you can quickly share the saved files themselves or information about the files with relevant parties.
This will facilitate the smooth progress of subsequent tasks.
It also contributes to improving the productivity of the entire team or company.

Conclusion

By automating tasks through the integration of Zoom and Box, managing files after meetings becomes significantly easier.
Reduce the burden of tasks while preventing omissions and duplications from manual work.
Start with the automatic saving of recording files and minutes, and continue to automate tasks before and after Zoom meetings to focus on negotiations, interviews, and the meetings themselves, enhancing work efficiency!