Have you ever felt that creating meeting minutes after a Zoom call is a hassle? Especially for sales and customer success representatives who frequently meet with clients, creating minutes each time can be quite burdensome. To alleviate this burden, we introduce a workflow that automates the process from creating meeting minutes to sending notifications by integrating Zoom with Discord! With this integration, once a Zoom meeting ends, the transcription and summary are automatically generated, creating the meeting minutes, and they can be easily shared afterward. It's very convenient. You can set it up easily without any coding, so please give it a try.
Recommended for
Those considering improving work efficiency with Zoom and Discord.
Those who create meeting minutes after a Zoom meeting and share them on Discord.
Those who want to integrate Zoom and Discord to prevent missing out on sharing meeting minutes.
For those who want to try it immediately
This article introduces how to integrate using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start immediately with the template below, so please give it a try!
When the meeting on Zoom ends, transcribe and summarize the minutes, then notify on Discord.
■Overview This is a flow that automatically transcribes and summarizes the meeting content when a Zoom meeting ends and notifies the transcription results on Discord. By using Yoom, you can easily connect applications without programming.
■Recommended for 1. Teams that frequently use Zoom meetings and share information on Discord - Those who want to transcribe and record the meeting content - Those who want to save the effort of creating minutes and improve work efficiency - Those who want to share the content of the meeting with team members on Discord
2. Those who want to analyze and utilize meeting content - Those who want to analyze transcription data to understand the content of speeches and discussion trends - Those who want to quickly grasp the main points of the meeting with the automatic summarization feature and proceed to the next action
■Notes - Please link each of Zoom, Discord, and Yoom. - AI operations is a feature that can only be used with the Team Plan or Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. - Paid plans such as Team Plans or Success Plans can have a free two-week trial. You can use restricted apps and AI features (operations) during the free trial. - In order to obtain Zoom's recording information, the meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to the URL below. https://intercom.help/yoom/ja/articles/9550398
・The operation to transcribe audio is available only with some paid plans. ・A 2-week free trial is available for paid plans. During the free trial, you can use the restricted apps. ・To obtain Zoom recording information, the meeting must be cloud recorded. Cloud recording is only available with specific Zoom plans, so please check here for details.
Now, let's introduce how to actually integrate Zoom and Discord. The flow introduced this time is: [When a meeting ends on Zoom, transcribe and summarize the minutes, and notify Discord]. The specific integration steps are as follows.
Set up app triggers
Obtain meeting recording information
Download the meeting recording file
Transcribe the audio data
Summarize
Notify Discord
At Yoom, we offer the above 6 steps as a template. It's easier to create a flow bot than starting from scratch, so first click the "Try it" button on the banner below to copy the template! Once the copy is complete, you can operate it from "My Projects" in the sidebar.
When the meeting on Zoom ends, transcribe and summarize the minutes, then notify on Discord.
■Overview This is a flow that automatically transcribes and summarizes the meeting content when a Zoom meeting ends and notifies the transcription results on Discord. By using Yoom, you can easily connect applications without programming.
■Recommended for 1. Teams that frequently use Zoom meetings and share information on Discord - Those who want to transcribe and record the meeting content - Those who want to save the effort of creating minutes and improve work efficiency - Those who want to share the content of the meeting with team members on Discord
2. Those who want to analyze and utilize meeting content - Those who want to analyze transcription data to understand the content of speeches and discussion trends - Those who want to quickly grasp the main points of the meeting with the automatic summarization feature and proceed to the next action
■Notes - Please link each of Zoom, Discord, and Yoom. - AI operations is a feature that can only be used with the Team Plan or Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. - Paid plans such as Team Plans or Success Plans can have a free two-week trial. You can use restricted apps and AI features (operations) during the free trial. - In order to obtain Zoom's recording information, the meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to the URL below. https://intercom.help/yoom/ja/articles/9550398
After copying the template, register Zoom and Discord to Yoom's My Apps as a preliminary step. ※ If you have already registered, please proceed to "Step 1. Set App Trigger".
<Procedure>
1. After logging into Yoom, click "My Apps" → "+ New Connection" in order.
2. Search for Zoom and Discord from the search window and enter the necessary information for each registration.
＜For Zoom＞
・After entering the Client ID and Client secret, click "Add". ※ The method to obtain Zoom's Client ID and Client secret can be found on this help page.
・Click "Allow" to complete the My App registration.
＜For Discord＞
Enter the account name and access token, and click "Add" to complete the My App registration.
※ The acquisition of the account name and access token can be confirmed on this help page.
If Zoom and Discord are displayed in the My Apps list, the preparation is complete!
Let's proceed to the detailed settings immediately!
Step 1. Set App Trigger
First, click the app trigger "When the meeting ends".
On the first page, the pre-linked Zoom account information will be displayed, so check it and if there are no issues, click "Next".
On the next page, set the API connection. Specify the email address of the Zoom account. ※ Note that the "Trigger Activation Interval" varies depending on your contracted plan, so please be careful. For details, please see here. A shorter setting is generally recommended.
Click "Test" and if there are no issues, click "Save" to complete the trigger settings.
Step 2. Retrieve Meeting Record Information
Next, click "Retrieve Meeting Record Information".
On the first page, as in Step 1, the account information will be displayed, so if there are no issues, click "Next". On the second page, specify the email address and meeting ID for API connection. The meeting ID field is preset with the code {{Meeting ID}} to reference the meeting ID obtained in Step 1, so no changes are needed. Enter only the email address and click "Test".
Click "Save" to proceed to the next step.
Step 3. Download Meeting Recording Files
Click the next step "Download Meeting Recording Files".
The account information is displayed on the first page, so proceed to the next step. On the second page, specify the "Download URL" for API connection. The code {{Download URL (M4A)}} is already entered, so no changes are needed. ※ If the file size is large, downloading may not be possible, so it is recommended to specify M4A, which is an audio recording, instead of the video file MP4.
Click "Test" and proceed to the next step by clicking "Save".
Step 4. Transcribe Audio Data
Next, click "Transcribe Audio Data".
On the first page, select an action. Select the appropriate action according to the meeting time.
On the second page, set the method for attaching files. Since the meeting file was downloaded in the previous step, use the obtained value this time. Select "Downloaded File" from the dropdown.
Click "Test" and if there are no errors, click "Save".
Step 5. Summarize
Next, select "Summarize".
On the first page, select an action. Select the appropriate action according to the number of characters and proceed to the next step.
On the second page, set the details of the summary.
1) For "Text to Summarize", use the transcription results obtained in the previous step. The code {{Analysis Result}} is already set, so there is no need to enter anything. 2) The "Number of Characters" is set to 1000 by default, but change it as needed. 3) The "Summary Conditions" act as a prompt. Enter instructions such as "Keep the sentences short and simple" or "Include the next action item at the end".
Click "Test" and if there are no errors, click "Save" to proceed to the next step.
Step 6. Notify Discord
Finally, click "Notify Discord".
On the first page, the account information is displayed, so check it and click "Next". On the second page, set the Discord channel ID and message content. Use the values obtained so far to enter the message content.
Click "Test" and if there are no errors, click "Save". Once a popup like the one below appears, all settings are complete. Turning on the trigger will execute the flow bot.
In this way, Yoom can be integrated without code. Click "Try it" below to copy this template.
When the meeting on Zoom ends, transcribe and summarize the minutes, then notify on Discord.
■Overview This is a flow that automatically transcribes and summarizes the meeting content when a Zoom meeting ends and notifies the transcription results on Discord. By using Yoom, you can easily connect applications without programming.
■Recommended for 1. Teams that frequently use Zoom meetings and share information on Discord - Those who want to transcribe and record the meeting content - Those who want to save the effort of creating minutes and improve work efficiency - Those who want to share the content of the meeting with team members on Discord
2. Those who want to analyze and utilize meeting content - Those who want to analyze transcription data to understand the content of speeches and discussion trends - Those who want to quickly grasp the main points of the meeting with the automatic summarization feature and proceed to the next action
■Notes - Please link each of Zoom, Discord, and Yoom. - AI operations is a feature that can only be used with the Team Plan or Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. - Paid plans such as Team Plans or Success Plans can have a free two-week trial. You can use restricted apps and AI features (operations) during the free trial. - In order to obtain Zoom's recording information, the meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to the URL below. https://intercom.help/yoom/ja/articles/9550398
In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Zoom and Discord.
If you find something interesting, please give it a try!
Automation Examples Integrating Zoom and Discord
It is possible to set up integrations such as notifying Discord with the recording URL when a Zoom meeting ends or notifying Discord with daily Zoom meeting information. Additionally, you can create Zoom meetings based on the content posted on Discord.
Notify Discord with daily Zoom meeting information.
■Notes ・Please integrate with both Zoom and Box with Yoom. ・The AI operation for OCR or transcribing audio is only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924 ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview Isn't creating meeting minutes after a Zoom meeting a task that requires a lot of effort—watching the recording, transcribing, summarizing, and managing files? By using this workflow, once a Zoom meeting ends, it will automatically transcribe and summarize the recording, convert the minutes into a PDF, and save it to Google Drive. By automating the entire process, you can eliminate the burden of creating minutes and spend your time on more important work.
■Who we recommend this template for - Those who feel that transcribing recordings and creating minutes for every Zoom meeting is time-consuming - Managers who want to speed up sharing of meeting content and improve team productivity - Those who want to automate manual minute creation and focus on core tasks
■Notes - Please note that available actions vary depending on your Zoom plan. - As of now, the following actions are available only on paid Zoom plans. - When a meeting has ended - Get meeting recording information (only recordings that exist in the cloud can be retrieved) - For details, please refer to the following: https://intercom.help/yoom/en/articles/9550398 - You can choose the trigger run interval from 5, 10, 15, 30, or 60 minutes. - The minimum run interval differs depending on your plan. - The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. - For details on the file sizes that can be handled by the trigger and each operation, please refer to the following: https://intercom.help/yoom/en/articles/9413924 - AI operations for OCR or speech-to-text are available only with the Team plan and Success plan. In the Free or Mini plan, operations configured in flowbots will result in errors. - Paid plans such as the Team plan and Success plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations). - In the "Issue Document" action, you can set any storage location in Google Drive.
■ Overview This flow transcribes, summarizes the recording, and saves the minutes as a PDF to OneDrive after the Zoom meeting ends. With Yoom, you can easily achieve this flow without programming by linking between apps.
■ Recommended for: - Those who are taking time to create minutes from Zoom meeting recordings - Those who want to automate transcription and summarization of recordings to streamline minute creation - Those who manage minutes in OneDrive
■ Notes - Please link Yoom with Zoom and OneDrive respectively. - AI operations for OCR or audio transcription are features available only in the Team Plan and Success Plan. Operations set in FlowBot in the Free Plan or Mini Plan will result in an error, so please be careful. - You can take advantage of a 2-week free trial for paid plans like the Team Plan and Success Plan. During the free trial, you can use apps and AI features (operations) that are restricted. - The maximum file size for download is up to 300MB. Depending on the app specifications, it may be less than 300MB, so please be aware. - For details on file size handling in triggers and each operation, refer to the link below. https://intercom.help/yoom/ja/articles/9413924 - Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not enrolled in the general corporate plan, authentication may fail. - Triggers can be set to select activation intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■Overview The "Notify Discord when an email is received in Outlook" flow is a business workflow that automatically sends a notification to a specified Discord channel when a new email is received in Outlook. This automation allows you to share important email information with your team in real-time, enabling quick responses and effective communication.
■Recommended for ・Business teams that use Outlook and Discord on a daily basis ・Managers who want to share email notifications with the entire team in real-time ・Corporate personnel aiming to improve information sharing efficiency and facilitate smooth communication
■Notes ・Please link both Outlook and Discord with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
■Overview Automatically sends a notification to Discord when a new message is posted on Slack. The content and destination of the notification can be customized.
■Notes It is necessary to set up account linking for both Slack and Discord. Please replace the Discord notification destination and message content with any desired values.
■Overview Are you manually notifying stakeholders in Discord every time a new row is added to a list managed in Google Sheets? This routine task is not only time-consuming but also prone to missed or delayed notifications. With this workflow, when a row is added in Google Sheets, it automatically sends a message to the specified Discord channel, streamlining information sharing.
■Who we recommend this template for ・Those who manually copy updates from Google Sheets to Discord each time ・Those who want to speed up information sharing within the team and strengthen real-time collaboration ・Those who want to prevent missed or delayed notifications caused by manual work and improve operational accuracy
■Notes ・Connect Yoom with both Google Sheets and Discord. ・You can set the trigger interval to 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies depending on your plan.
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview Isn't it a time-consuming task to check each inquiry or survey response received via Google Forms and share it with the team every time? Manual copying and sharing can also lead to delays in handling and missed information. By using this workflow, when a new response is submitted to Google Forms, its content is automatically notified to Discord, allowing you to smoothly resolve these issues.
■Recommended for ・People who manually share responses received via Google Forms with their team ・Those who use Discord as a primary communication tool and want to improve the efficiency of information sharing ・Those who want to increase the speed of handling inquiries from forms and improve customer satisfaction
■Notes ・Please connect Yoom with both Google Forms and Discord. ・For how to retrieve response content when using Google Forms as a trigger, please see the following: https://intercom.help/yoom/en/articles/6807133 ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval differs depending on your plan.
■Overview Have you ever experienced delays in sharing inquiries or applications received via Wix forms with the person in charge, or missed follow-ups? Manually reviewing the contents and notifying the team each time is labor-intensive and can encroach on your core work. By using this workflow, the moment a form is submitted in Wix, a notification is automatically sent to your specified Discord channel, enabling smooth information sharing and preventing missed follow-ups.
■Recommended for ・Those who want to streamline handling of inquiries from forms on websites created with Wix ・Those who use Discord as an internal team communication tool and want to streamline information sharing ・Those in charge who want to prevent missed responses and time lags caused by manual notification tasks
■Notes ・Connect Yoom with both Wix and Discord. ・Wix outputs can be retrieved via JSONPath. For how to retrieve them, please see the link below. https://intercom.help/yoom/en/articles/9103858
When you manually create and share meeting minutes each time, there tends to be a time lag between the end of the meeting and the sharing of the minutes, which can hinder prompt information sharing. Or, you might forget to notify the content of the minutes you intended to send later, leading to information being overlooked. By using the integration introduced in this article, you can not only share meeting content smoothly but also prevent notification oversights. This allows stakeholders to quickly grasp the necessary information and may promote appropriate customer responses.
Benefit 2: Consistent Quality of Meeting Minutes Structure
Meeting minutes are an important source of information for understanding customer situations and improving services. However, it can be challenging to maintain consistent quality due to differences in writing styles among creators or missing important information unintentionally. By using the integration in this article, you can create meeting minutes with AI, which may help maintain consistent quality in the structure of the minutes. You can also instruct on the format and key points of the minutes through prompts, ensuring information consistency and facilitating smooth understanding for stakeholders reviewing the minutes.
Conclusion
How was it? The above were the steps for integrating Zoom and Discord! By utilizing this automatic integration, you can reduce the effort of creating meeting minutes and the burden of sending notifications. Since you can share information quickly after the meeting ends, stakeholders should find it easier to understand the situation. Additionally, while the writing style of meeting minutes can vary by creator, automatic creation by AI helps maintain consistent quality in the structure of the minutes. You can integrate without any coding, so please give it a try!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have been working as a Customer Success professional at a SaaS company since my student days. While using multiple cloud services for my work, I often thought it would be convenient if these services could be integrated more easily. At Yoom, applications can be integrated without any coding, allowing anyone to set them up effortlessly. I hope to convey the appeal of Yoom in a clear manner and contribute to improving your operational efficiency!
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