When the meeting on Zoom ends, transcribe the minutes and summarize them, then send a notification on Discord.

Zoom and Discord My App Integration

After copying the template, register Zoom and Discord to Yoom's My Apps as a preliminary step.
※ If you have already registered, please proceed to "Step 1. Set App Trigger".

<Procedure>

1. After logging into Yoom, click "My Apps" → "+ New Connection" in order.

2. Search for Zoom and Discord from the search window and enter the necessary information for each registration.

＜For Zoom＞

・After entering the Client ID and Client secret, click "Add".
※ The method to obtain Zoom's Client ID and Client secret can be found on this help page.

・Click "Allow" to complete the My App registration.

＜For Discord＞

Enter the account name and access token, and click "Add" to complete the My App registration.

※ The acquisition of the account name and access token can be confirmed on this help page.

※ The access token can be obtained from the Discord Developer Portal.

If Zoom and Discord are displayed in the My Apps list, the preparation is complete!

Let's proceed to the detailed settings immediately!

Step 1. Set App Trigger

First, click the app trigger "When the meeting ends".

On the first page, the pre-linked Zoom account information will be displayed, so check it and if there are no issues, click "Next".

On the next page, set the API connection.
Specify the email address of the Zoom account.
※ Note that the "Trigger Activation Interval" varies depending on your contracted plan, so please be careful. For details, please see here. A shorter setting is generally recommended.

Click "Test" and if there are no issues, click "Save" to complete the trigger settings.

Step 2. Retrieve Meeting Record Information

Next, click "Retrieve Meeting Record Information".

On the first page, as in Step 1, the account information will be displayed, so if there are no issues, click "Next".
On the second page, specify the email address and meeting ID for API connection.
The meeting ID field is preset with the code {{Meeting ID}} to reference the meeting ID obtained in Step 1, so no changes are needed.
Enter only the email address and click "Test".

‍

Click "Save" to proceed to the next step.

Step 3. Download Meeting Recording Files

Click the next step "Download Meeting Recording Files".

The account information is displayed on the first page, so proceed to the next step.
On the second page, specify the "Download URL" for API connection.
The code {{Download URL (M4A)}} is already entered, so no changes are needed.
※ If the file size is large, downloading may not be possible, so it is recommended to specify M4A, which is an audio recording, instead of the video file MP4.

Click "Test" and proceed to the next step by clicking "Save".

Step 4. Transcribe Audio Data

Next, click "Transcribe Audio Data".

On the first page, select an action.
Select the appropriate action according to the meeting time.

On the second page, set the method for attaching files.
Since the meeting file was downloaded in the previous step, use the obtained value this time.
Select "Downloaded File" from the dropdown.

Click "Test" and if there are no errors, click "Save".

Step 5. Summarize

Next, select "Summarize".

On the first page, select an action.
Select the appropriate action according to the number of characters and proceed to the next step.

On the second page, set the details of the summary.

1) For "Text to Summarize", use the transcription results obtained in the previous step. The code {{Analysis Result}} is already set, so there is no need to enter anything.
2) The "Number of Characters" is set to 1000 by default, but change it as needed.
3) The "Summary Conditions" act as a prompt. Enter instructions such as "Keep the sentences short and simple" or "Include the next action item at the end".

Click "Test" and if there are no errors, click "Save" to proceed to the next step.

Step 6. Notify Discord

Finally, click "Notify Discord".

On the first page, the account information is displayed, so check it and click "Next".
On the second page, set the Discord channel ID and message content.
Use the values obtained so far to enter the message content.

Click "Test" and if there are no errors, click "Save".
Once a popup like the one below appears, all settings are complete.
Turning on the trigger will execute the flow bot.

In this way, Yoom can be integrated without code. Click "Try it" below to copy this template.

Other Automation Examples Using Zoom and Discord

In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Zoom and Discord.

If you find something interesting, please give it a try!

Automation Examples Integrating Zoom and Discord

It is possible to set up integrations such as notifying Discord with the recording URL when a Zoom meeting ends or notifying Discord with daily Zoom meeting information.
Additionally, you can create Zoom meetings based on the content posted on Discord.

Example of Automation Using Zoom

Transcribe and save meeting content to a database after a Zoom meeting ends

After a Zoom meeting ends, the meeting content is transcribed and automatically saved to platforms like Notion or Google Sheets.

Select a meeting participant in the customer management app to create a Zoom meeting URL

Automatically create a Zoom meeting URL by selecting a meeting participant in Salesforce, HubSpot, etc.

After the Zoom meeting, transcribe and summarize the recording, and save the minutes as a PDF in cloud storage

After the Zoom meeting, transcribe and summarize the recording, and automatically save the minutes as a PDF to Google Drive, OneDrive, etc.

Examples of Automation Using Discord

Notify Discord of Content Sent to Messaging Tools

Automatically notify Discord of content sent to email or chat tools.

Notify Discord when a new record is posted to the database

Automatically notify Discord when a new record is added to Google Sheets, Notion, etc.

Notify Discord of Form Responses

Automatically notify Discord when responses are submitted to forms such as Google Forms or HubSpot forms.

Benefits of Integrating Zoom and Discord

Benefit 1: Preventing Information Overlook

When you manually create and share meeting minutes each time, there tends to be a time lag between the end of the meeting and the sharing of the minutes, which can hinder prompt information sharing. Or, you might forget to notify the content of the minutes you intended to send later, leading to information being overlooked. By using the integration introduced in this article, you can not only share meeting content smoothly but also prevent notification oversights. This allows stakeholders to quickly grasp the necessary information and may promote appropriate customer responses.

Benefit 2: Consistent Quality of Meeting Minutes Structure

Meeting minutes are an important source of information for understanding customer situations and improving services. However, it can be challenging to maintain consistent quality due to differences in writing styles among creators or missing important information unintentionally. By using the integration in this article, you can create meeting minutes with AI, which may help maintain consistent quality in the structure of the minutes. You can also instruct on the format and key points of the minutes through prompts, ensuring information consistency and facilitating smooth understanding for stakeholders reviewing the minutes.

Conclusion

How was it?
The above were the steps for integrating Zoom and Discord!
By utilizing this automatic integration, you can reduce the effort of creating meeting minutes and the burden of sending notifications.
Since you can share information quickly after the meeting ends, stakeholders should find it easier to understand the situation.
Additionally, while the writing style of meeting minutes can vary by creator, automatic creation by AI helps maintain consistent quality in the structure of the minutes.
You can integrate without any coding, so please give it a try!