When a form response is submitted, update the file name in Google Drive
When a form response is submitted, update the file name in Google Drive
Launch this workflow to connect
Google Drive
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■Overview
Do you manually rename files stored in Google Drive one by one based on information submitted through a form? As the number of files grows, this task becomes increasingly time-consuming and is also prone to human errors such as copy-and-paste mistakes. With this workflow, file names in Google Drive are automatically updated when a form is submitted, helping reduce manual work and streamline file management.
■Recommended for
- Anyone who manually manages Google Drive files based on information submitted through forms
- Anyone looking to prevent human errors such as incorrect file names or missed updates
- Anyone who wants to automate routine file management tasks and focus on more important work
■Benefits of this template
- Automate the process of renaming files based on form responses and reduce the time spent on manual work.
- Reduce the risk of human errors, such as incorrect file names or missed updates, and improve management accuracy.
■How the Flowbot works
- First, connect Google Drive to Yoom.
- Next, select Form Trigger as the trigger and create a form to collect the information you want to use for updating file names, such as a client name or project ID.
- Finally, select Google Drive as the operation and configure it to update a specific file name using the form responses.
※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
- Create any questions you need for the form trigger, including the information you want to reflect in the file name.
- In the Google Drive operation, you can choose which form response to use in the file name and which file to update.
■Notes
- Connect Google Drive to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
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About the apps you use
Google Drive
Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and FoldersMore inspiration for you
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