When a row is updated in Google Sheets, update the file name in Google Drive
When a row is updated in Google Sheets, update the file name in Google Drive
Launch this workflow to connect
Google Drive &
Google Sheets
!
■Overview
Do you manually update file names one by one when managing Google Drive files alongside a list in Google Sheets? Besides taking considerable time, these manual updates can also lead to human errors such as typos and missed updates. With this workflow, whenever a row in Google Sheets is updated, the name of the associated Google Drive file is automatically updated, reducing the time and errors involved in file management.
■Who Should Use This Template
- Anyone who manages files with Google Sheets and Google Drive and finds manual name changes time-consuming
- Teams that want to automate syncing spreadsheet information with file names and eliminate human errors
- Business professionals looking to improve efficiency by automating routine tasks with Google Workspace
■Benefits of Using This Template
- When a row in Google Sheets is updated, the Google Drive file name is automatically changed, reducing the time spent on manual updates.
- Prevent human errors such as incorrect file name entries and missed updates, and manage files with accurate, up-to-date information at all times.
■Flowbot Steps
- First, connect Google Sheets and Google Drive to Yoom.
- Next, select Google Sheets as the trigger, set the action to “When a specific row is updated,” and specify the target spreadsheet and sheet.
- Then, configure branching in the operation settings so that subsequent steps run only when a specific column is updated.
- Finally, set the Google Drive “Rename a file” action in the operation settings and specify the new file name based on the information retrieved by the trigger.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger runs.
■Customization Options
- In the Google Sheets trigger settings, you can specify which data fields to monitor, such as which column updates should start the flow.
- With the Google Drive file renaming action, you can combine update information retrieved from Google Sheets, such as a customer name or project number, and rename files using any format you choose.
■Notes
- Connect both Google Sheets and Google Drive to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- Branching is an operation available on the Personal plan and higher. On the Free plan, operations configured in flowbots that use branching will result in an error.
- Paid plans, including the Personal plan, come with a two-week free trial. During the free trial, you can use apps and features (operations) subject to plan restrictions.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
When a Row Is Added
When a Row Is Updated
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd RowsMore inspiration for you
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