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Google Drive, utilized by many companies, is an indispensable tool for file management and sharing, wouldn't you agree?
However, when you want to share with members that you've uploaded a file, there's still room for improvement in efficiency.
Therefore, this article will explain how to link Google Drive and Google Chat without code and automatically notify when a file is saved!Please read to the end.
・Those who are considering improving work efficiency with Google Drive and Google Chat.
・Those who want to be notified on Google Chat when a file is saved in Google Drive.
・Those who want to link Google Drive and Google Chat to prevent missing the sharing of file information.
This article introduces a linking method using the no-code tool "Yoom."
Difficult settings or operations are not required, and even non-engineers can easily implement it.
You can start right away from the template below, so please give it a try!
■Overview
This is a flow that notifies you on Google Chat when a new file is created in Google Drive.
■Recommended for
1. Those who use Google Drive and Google Chat for work
・Persons in charge of file management using Google Drive
・Those who use Google Chat as a communication tool among members
・Those considering streamlining operations by integrating Google Drive and Google Chat
2. Those who want to automate manual message input in Google Chat
・Those who frequently use Google Chat for internal notifications
・Owners of small and medium-sized enterprises aiming for business automation
・Personnel in general affairs and administration with many manual tasks
■Benefits of using this template
・You can streamline operations by automatically notifying Google Chat when a new file is created in Google Drive.
・Automating notifications in Google Chat helps prevent human errors such as incorrect recipients or messages.
・You no longer need to manually send notifications from Google Chat, allowing you to allocate time to other important tasks.
・Notifications in Google Chat can be customized for spaces or specific users as desired.
■Notes
・Please integrate both Google Drive and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer here.
[What is Yoom]
From here, we will introduce the flow of app integration using Yoom with images!
First, log in to Yoom and select "My Apps" from the left menu.
After the screen transitions, please click "+ New Connection".
Select the app you want to integrate, and by following the on-screen instructions to log in or sign in, the integration will be completed.
Once registration is complete, an icon will appear in the list of My Apps.
*Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
This is a flow that notifies you on Google Chat when a new file is created in Google Drive.
■Recommended for
1. Those who use Google Drive and Google Chat for work
・Persons in charge of file management using Google Drive
・Those who use Google Chat as a communication tool among members
・Those considering streamlining operations by integrating Google Drive and Google Chat
2. Those who want to automate manual message input in Google Chat
・Those who frequently use Google Chat for internal notifications
・Owners of small and medium-sized enterprises aiming for business automation
・Personnel in general affairs and administration with many manual tasks
■Benefits of using this template
・You can streamline operations by automatically notifying Google Chat when a new file is created in Google Drive.
・Automating notifications in Google Chat helps prevent human errors such as incorrect recipients or messages.
・You no longer need to manually send notifications from Google Chat, allowing you to allocate time to other important tasks.
・Notifications in Google Chat can be customized for spaces or specific users as desired.
■Notes
・Please integrate both Google Drive and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer here.
By using the above template, you can easily automate the process.
First, open My Projects in Yoom and press "+ New Connection".
Next, press "Create from Template Gallery".
In the search box at the top right, enter and search for the template title (Notify via Google Chat when a file is created in Google Drive). Select the blue text "Try this template".
This completes the template copy process.
You may notice "!" displayed on the screen.
Next, proceed with setting up each trigger to eliminate this error mark.
First, select "When a new file or folder is created" and enter the necessary information to set it up.
Enter the account information (email address) to be linked.
"Next" will take you to the API connection settings screen for the app trigger. Set the trigger interval and click "Test".
You can choose the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Note that the available intervals may vary depending on the plan.
In this case, the trigger interval is set to 5 minutes.
When you press Test, the test results will be displayed as shown below.
Once you confirm that it says "Test Successful," scroll to the bottom of the screen and click "Save".
This will return you to the initial flow screen, where you can proceed with the "Send Message" section.
Similarly, enter the email address of the linked account. If there are no issues, press "Next".
Upon screen transition, the following items will appear.
Set the required fields such as "Space Resource Name" and "Message Content".
Once the setup is complete, press "Save" at the bottom of the screen.
This will return you to the initial screen, where you can confirm that the red "!" has disappeared.
Note: If the error mark remains, there is an issue with the settings, so please review them as needed.
Once all settings are complete, you can activate the flow bot by turning on the trigger. Well done!
■Overview
This is a flow that notifies you on Google Chat when a new file is created in Google Drive.
■Recommended for
1. Those who use Google Drive and Google Chat for work
・Persons in charge of file management using Google Drive
・Those who use Google Chat as a communication tool among members
・Those considering streamlining operations by integrating Google Drive and Google Chat
2. Those who want to automate manual message input in Google Chat
・Those who frequently use Google Chat for internal notifications
・Owners of small and medium-sized enterprises aiming for business automation
・Personnel in general affairs and administration with many manual tasks
■Benefits of using this template
・You can streamline operations by automatically notifying Google Chat when a new file is created in Google Drive.
・Automating notifications in Google Chat helps prevent human errors such as incorrect recipients or messages.
・You no longer need to manually send notifications from Google Chat, allowing you to allocate time to other important tasks.
・Notifications in Google Chat can be customized for spaces or specific users as desired.
■Notes
・Please integrate both Google Drive and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer here.
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Drive and Google Chat.
If you find something interesting, please give it a try!
You can create a folder in Google Drive when a specific message is sent in Google Chat, or convert an uploaded CSV in Google Drive into a new Google Spreadsheet and notify Google Chat.
Additionally, it is possible to read files stored in Google Drive using OCR, check the content, store it in Google Spreadsheet, and notify Google Chat.
■Overview
This is a flow that reads files stored in Google Drive using AI-OCR, stores them in a Google Sheets database, and notifies Google Chat.
You can add the contents of the files to the database quickly and accurately without manual input.
By adding a person in charge request in the middle, more reliable data addition is possible.
■Notes
・Please integrate Google Drive, Google Sheets, and Google Chat with Yoom.
・AI operations are functions (operations) available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set for the flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
This is a flow that creates a folder in Google Drive when a specific message is sent in Google Chat.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
■Benefits of using this template
By implementing this flow, a new folder in Google Drive is automatically created based on messages sent in Google Chat.
Automation can reduce the time spent on folder creation and file organization.
Additionally, it prevents omissions and naming errors, enabling consistent document management.
You can customize it to suit your business needs by using AI to extract information such as projects, cases, and clients from Google Chat messages and use them as folder names.
■Overview
This flow converts a CSV file uploaded to Google Drive into a new Google Spreadsheet and notifies Google Chat.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who find file storage cumbersome
・Those considering automating the manual task of converting CSV files to Google Spreadsheets
・Those who want to streamline file storage and conversion
2. Those who use Google Chat as their main communication tool
・Those seeking smooth information sharing with their team
・Those who want to efficiently notify team members about file storage and conversion
■Benefits of using this template
File conversion is a time-consuming and labor-intensive task.
By utilizing this flow to automatically convert CSV files to Google Spreadsheets, you can save the time spent on manual work.
Additionally, by notifying Google Chat after file conversion, you can efficiently share the existence of files used for business with your team.
This allows team members to quickly engage in their tasks.
This automation is expected to improve work efficiency and enhance the accuracy of data management.
Create a Folder When a Record is Added to the Database
When a record is added to Google Sheets or Notion, a folder is automatically created in Google Drive.
■Overview
This is a flow that creates a folder in Google Drive when a client is registered in Notion.
■Recommended for
1. Companies using Notion as a centralized information management platform
・Personnel responsible for creating pages for each client and managing information
・Those who use databases to visualize information
2. Those who manage files using Google Drive
・Those who create folders for each client company
・Those who want to share managed data clearly
■Benefits of using this template
Google Drive is a tool suitable for centralized file management.
By simultaneously using Notion to accumulate customer-related data, you can link the information managed in Google Drive and proceed with operations smoothly.
However, manually creating folders in Google Drive every time information is added to Notion can hinder concentration on other tasks.
By using this template, you can immediately create a folder for the client in Google Drive after adding a client in Notion, eliminating the need for manual work.
Not only does it eliminate the hassle of folder creation, but it also allows for quick folder creation, enabling smooth business operations.
Furthermore, by integrating with chat tools following this flow, you can notify the team of the registration of new client companies and the completion of folder creation.
■Notes
・Please integrate Notion and Google Drive with Yoom respectively.
■Overview
This is a flow that creates a folder in Google Drive when a client is registered in Airtable.
■Recommended for
1. Companies using Airtable for business
・Those who centrally manage customer information with Airtable
・Those who create folders for each client to manage information
2. Those who use Google Drive for file management
・Those who create folders for each client company
・Those who want to easily organize the data they manage
■Benefits of using this template
Google Drive is a tool suitable for centralized file management.
When managing customers using Airtable, creating folders for each company in Google Drive facilitates smooth access to information.
However, manually creating folders in Google Drive every time customer information is registered in Airtable can be cumbersome and may hinder productivity.
By using this template, a folder for the client is automatically created in Google Drive when a client is added in Airtable.
Automating the routine task of folder creation after client registration prevents omissions, enhances information management accuracy, and improves operational efficiency.
Furthermore, by integrating with a chat tool following this flow, you can notify the team of the registration of new client companies and the completion of folder creation.
■Notes
・Please integrate both Airtable and Google Drive with Yoom.
■Overview
This is a flow that creates a folder in Google Drive when a row is added in Google Sheets.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage data using Google Sheets
・Those who manage data with Google Sheets but want to streamline folder management in Google Drive in line with data updates
2. Companies that manage files using Google Drive
・Those who manually create folders corresponding to Google Sheets data each time and find it cumbersome
■Benefits of using this template
By using a flow that automatically creates folders in Google Drive when a row is added in Google Sheets, you can gain various benefits.
Firstly, it eliminates the hassle of manually creating folders, improving work efficiency through automation.
As a result, you can allocate time to other important tasks.
Additionally, since the timing of folder generation becomes consistently accurate, data organization is conducted efficiently.
This allows you to quickly find the necessary files, thereby enhancing the speed of operations.
Furthermore, automation reduces human error, enabling accurate data management.
■Notes
・Please connect both Google Sheets and Google Drive with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Upload Email Attachments to Google Drive
Automatically upload attachments received in Gmail or Outlook to Google Drive.
■Overview
This is a flow that automatically stores Microsoft Excel contracts sent via email into Google Drive™.
■Recommended for
1. Those who frequently need to manage or send contracts
・Sales representatives or sales assistants
・Administrative staff or office managers
・Legal personnel
2. Those looking to automate the contract management process and reduce manual work
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Business analysts interested in workflow automation
3. Those who regularly use Google Drive™
・Personnel managing files using Google Drive™
■Benefits of using this template
・Contracts sent via email are automatically stored in Google Drive™, eliminating the need for manual file saving.
・The document saving process is automated, reducing management burden.
■Notes
・Please integrate Google Drive™ with Yoom.
■Overview
This is a flow to upload attachments received in Gmail to Google Drive.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
1. Those who use Gmail for business
・Those who frequently receive files via email from clients
・Those who want to prevent the risk of missing or losing email attachments
2. Those who use Google Drive for business
・Those who want to quickly save files to a shared drive for the entire team
・Those who manage multiple projects and want to organize deliverables in project-specific folders
・Those who want to organize and manage contracts and invoices sent by customers
■Benefits of using this template
With this flow, files attached to emails with specific labels received in Gmail are automatically uploaded to a designated folder in Google Drive.
It enables timely information sharing after receiving emails, reduces human errors such as missing or incorrect file storage, and prevents the risk of loss.
It is useful for sharing files received via email, such as invoices, project documents and deliverables, and various internal documents.
■Notes
・Please integrate Gmail and Google Drive with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・If you are using email auto-sorting settings to determine the presence of attachments with specific labels, branching settings are not necessary.
■Overview
This is a flow to upload attachments received in Outlook to Google Drive.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between applications.
■Recommended for
1. Those who use Outlook for business
・Those who frequently receive files via email from clients
・Those who want to prevent the risk of missing or losing email attachments
2. Those who use Google Drive for business
・Those who want to quickly save files to a drive shared by the entire team
・Those who manage multiple projects and want to organize deliverables and materials in project-specific folders
・Those who want to organize and manage contracts and invoices sent by clients
■Benefits of using this template
With this flow, files attached to emails with specific subjects received in Outlook are automatically uploaded to a designated folder in Google Drive.
It enables timely information sharing after receiving emails, reduces human errors such as missing or misplacing files, and prevents the risk of loss.
It is useful for sharing files received via email, such as invoices, project materials and deliverables, and various internal documents.
■Notes
・Please integrate Yoom with both Outlook and Google Drive.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
Create a folder in Google Drive when an account is registered in another app
Automatically create a folder in Google Drive when an account is registered in Salesforce, HubSpot, or other apps.
■Overview
This is a flow that creates a folder in Google Drive when an account is registered in Salesforce.
■Recommended for
1. Companies using Salesforce as a centralized customer information management platform
・Business personnel managing information for each account
・Those managing leads and accumulating related information
・Those registering status for each project and sharing it with the team
2. Those using Google Drive for file management
・Those creating folders for each client company
・Those who want to share managed data clearly
■Benefits of using this template
Google Drive is a tool suitable for centralized file management.
By using Salesforce to manage customer information and linking it with files managed in Google Drive, access to necessary information is streamlined.
However, manually creating a folder in Google Drive every time an account is registered in Salesforce can negatively impact the productivity of the entire team.
This flow is suitable for those who want to streamline the workflow of the entire team.
By using this template, a folder for the account is automatically created in Google Drive when an account is added in Salesforce, eliminating manual work.
Automating folder creation and reallocating the time spent on manual work to other tasks can lead to improved productivity for the entire team.
■Notes
・Please integrate both Salesforce and Google Drive with Yoom.
・Salesforce is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, operations and data connections set in Flowbot will result in errors, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow that creates a folder with the company name in a specified location on Google Drive when a new company is registered in HubSpot.
■Recommended for
1. Companies that store data for each company in Google Drive
・Sales assistants or department heads
・Administrative staff overseeing company-wide information
・Accounting staff issuing forms for each company
2. Companies managing related company information in HubSpot
・Sales staff managing business cards and company information
・Marketing staff
3. Those who want to reduce manual input and automate processes
・Owners of small and medium-sized enterprises aiming for business automation
・Administrative staff who want to improve data accuracy
■Benefits of using this template
・The entire process is completed automatically, eliminating the need for manual work and improving business efficiency.
・The flow bot is automatically activated based on the registered content, helping to prevent omissions in operations.
■Notes
・Please integrate Yoom with both HubSpot and Google Drive.
■Overview
This is a flow that creates a folder for each account in Google Drive when an account is registered in Microsoft Dynamics365 Sales.
By using Yoom, you can easily integrate apps without the need for programming.
■Recommended for
1. Those who manage accounts using Microsoft Dynamics365 Sales
・Those who want to automatically create dedicated folders for each account to reduce manual work
2. Those who use Google Drive for file storage and sharing
・Those who want to securely save important account information and make it easily accessible
・Those who want to improve file management efficiency and facilitate smooth collaboration
■Benefits of using this template
By integrating Microsoft Dynamics365 Sales with Google Drive, folders for each account are automatically created.
This eliminates the need for sales representatives to manually create folders, allowing them to work more efficiently.
Additionally, since account information is organized and stored, you can quickly access the necessary information.
Smoother access to information enhances sales activities and facilitates communication with accounts.
As a result, you can expect improved customer satisfaction and expanded business opportunities.
■Notes
・Please integrate both Microsoft Dynamics365 Sales and Google Drive with Yoom.
・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・Microsoft365 (formerly Office365) has plans for home use and general business use (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Notify Other Chat Tools of Messages Posted in Google Chat
Automatically notify Slack, Discord, etc., of messages posted in Google Chat.
■Overview
This is a flow that notifies Slack of messages posted on Google Chat.
■Recommended for
1. Those who use multiple chat tools such as Google Chat and Slack for work
・Department heads using it for internal communication
・Sales assistants responsible for communication with client companies
2. Those who want to reduce manual input tasks
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Office managers interested in workflow automation
・Administrative staff managing data using digital tools
■Benefits of using this template
・Automatically sends message content, significantly improving operational efficiency by eliminating the need for manual input.
■Notes
・Please integrate both Google Chat and Slack with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the details here.
■Overview
This flow translates messages posted on Google Chat and posts the translated version to a Discord thread.
■Recommended for
1. Multilingual teams using both Google Chat and Discord
・For those who feel challenged by communication due to team members using different languages
2. Companies with frequent collaboration with global enterprises or overseas offices
・For those who want to facilitate communication with team members or partners using different languages
■Benefits of using this template
When team members use different languages, communication barriers can arise, hindering smooth information sharing and collaboration.
By utilizing this flow, messages posted on Google Chat can be automatically translated and the translated version posted to a Discord thread. This allows all team members to communicate smoothly across language barriers.
■Important Notes
・Please integrate both Google Chat and Discord with Yoom.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set up will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
https://intercom.help/yoom/ja/articles/6647336
・For instructions on how to obtain a Webhook URL in Discord, please refer to here.
■Overview
This is a flow that notifies Microsoft Teams of messages posted on Google Chat.
■Recommended for
1. Teams using both Google Chat and Microsoft Teams
・For those who want to improve information sharing by automatically forwarding Google Chat messages to Microsoft Teams when different communication tools are used between departments or project teams.
・For those who want to notify specific posts from Google Chat spaces to specific channels in Microsoft Teams to prevent missing important information.
2. Those who want to consolidate and manage Google Chat information in Microsoft Teams
・For those who want to archive Google Chat messages in Microsoft Teams to make past interactions easier to search.
・For those who primarily use Microsoft Teams as their main communication tool and want to centrally manage notifications from Google Chat as well.
■Benefits of using this template
・It saves the trouble of switching communication tools, thereby improving work efficiency.
・By automatically forwarding Google Chat messages to Microsoft Teams, it facilitates smooth information sharing between different communication tools, enhancing communication efficiency.
■Notes
・Please integrate both Google Chat and LINE WORKS with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Notify Google Chat when there is a response to the form
Automatically notify Google Chat when there is a response to forms such as Google Forms or HubSpot forms.
■Overview
This flow notifies Google Chat of the response content when a new response is submitted to a Google Form.
■Recommended for
1. Teams using both Google Forms and Google Chat
・Those who accept surveys or applications via Google Forms and want to notify Google Chat of responses in real-time
・Those who want to share response content with the team to promote prompt action and discussion
・Those who want to eliminate the hassle of manual notifications and information sharing
2. Individuals using Google Forms for information gathering
・Those who want to receive notifications in Google Chat when there is a response to their Google Form
・Those who want to immediately check the response content and take necessary actions
■Benefits of using this template
・Notifications are sent to Google Chat immediately after a new response is submitted to a Google Form, allowing for prompt action.
・Sharing response content in Google Chat facilitates smooth information sharing among team members, leading to efficient responses.
・Eliminating the need for manual notifications and information sharing improves work efficiency, allowing more time for other tasks.
■Notes
・Please integrate both Google Forms and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/ja/articles/6807133
■Overview
This is a flow that sends a notification to Google Chat when a form is submitted to Hubspot.
■Recommended for
1. Marketing professionals using HubSpot
・Those who want to track form submissions in real-time and respond quickly to leads
・Those who want to share form submission information with their team to strengthen collaboration
・Those who use Google Chat regularly and want to receive notifications in Google Chat
2. Sales professionals using HubSpot
・Those who want to respond quickly to inquiries from potential customers
・Those who want to create business opportunities based on form submission information
・Those who want to collaborate with their team on Google Chat to efficiently handle leads
■Benefits of using this template
・Improves work efficiency by eliminating the need for manual notifications and information sharing, allowing more time for other tasks.
・Utilizes Google Chat's chat and thread features to facilitate smooth discussions and information sharing about leads.
■Notes
・Please integrate both Hubspot and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
■Overview
This is a flow that notifies Google Chat when a form is submitted on Wix.
■Recommended for
1. Those who utilize Wix for business
・Those who use it for building websites
・Those who set up forms for communication with customers
2. Those who use Google Chat as their main communication tool
・Those who use it for information sharing and communication
■Benefits of using this template
Wix is a useful tool for smoothly creating websites.
By setting up forms on the site, communication with customers becomes possible, leading to better site construction and more.
However, manually notifying Google Chat every time a form is submitted on Wix can cause delays in information sharing.
This flow is suitable for those who want to share information quickly.
By using this flow, you can automatically notify Google Chat by quoting the content whenever a form is submitted on Wix.
By eliminating manual notifications, you can avoid the risk of human error and maintain the accuracy of the shared information.
Additionally, since notifications are made immediately after form submission, the entire team can quickly learn the content of the form, increasing the speed to start handling tasks.
■Notes
・Please integrate Wix and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
Notify Google Chat with Meeting Minutes after Web Conference
Automatically notify Google Chat with meeting minutes after a conference on Google Meet or Zoom.
■Overview
The workflow "After a Google Meet meeting, convert the meeting content into minutes and notify via Google Chat" is a business workflow designed to facilitate smooth follow-up after meetings. By automatically summarizing the content of meetings held on Google Meet into minutes and notifying them via Google Chat, all participants can easily review the content.
■Recommended for
■Benefits of using this template
By automating minute creation, you can reduce the manual effort involved.
With meeting minutes being notified collectively via Google Chat, sharing within the team can be done smoothly.
Additionally, by sharing the same minutes with all participants, you can prevent misunderstandings and information oversight.
■Overview
This flow automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and notifies the transcription results to Google Chat.
■Recommended for
1. Departments that frequently use Zoom meetings and share information via Google Chat
・Those who want to improve work efficiency by reducing the effort of creating meeting minutes
・Those who want to share meeting content with team members on Google Chat
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
■Benefits of using this template
Creating meeting minutes after a meeting can be a significant burden for participants.
Transcribing from audio data, organizing speeches, summarizing, etc., can take a lot of effort and time, often preventing focus on the primary tasks.
By implementing this flow, AI automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and the transcription results are sent to Google Chat. This eliminates the need for participants to create meeting minutes, allowing them to focus on reviewing the meeting content and the next actions, leading to improved business operations.
■Notes
・Please integrate Zoom and Google Chat with Yoom.
・AI operations are only available with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation of the configured flow bot will result in an error, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
Yoom already has a variety of automation templates available, so you might find an automation flow that can be incorporated into your work.
Be sure to check out the template list!
By integrating Google Drive and Google Chat, you can automatically receive notifications when a file is created. For example, if a new proposal is created within a project team, that information is smoothly notified to Google Chat, allowing all stakeholders to quickly share the latest information. This feature is particularly effective in the early stages of a project or when creating important documents. It helps prevent confusion due to delays in information sharing, leading to smoother progress.
By leveraging the integration of Google Drive and Google Chat, you can automate various workflows. For instance, you can automatically categorize files under certain conditions or include an approval process. This reduces the need for manual notifications and management tasks, making it more efficient. Automated workflows are particularly effective for repetitive tasks, saving time and effort while also reducing the risk of human error.
Since documents and files stored in Google Drive can be easily shared and accessed in Google Chat, you should be able to check the same information in both apps. For example, by centrally managing project-related materials and meeting minutes, you can quickly find the necessary information regardless of which tool you use, allowing for a swift response. This centralized management facilitates smoother communication within the team and improves work efficiency.
This article introduced how to automatically send notifications when a file is created by integrating Google Drive and Google Chat. This app integration allows for smooth information sharing within the team, leading to improved work efficiency! With Yoom, you can achieve app integration without any specialized knowledge, using no-code. Additionally, by using templates, you can set it up even more easily, so be sure to try integrating Google Drive and Google Chat!
