When an email with a specific subject is received in Outlook, add an event to your calendar
When an email with a specific subject is received in Outlook, add an event to your calendar
Launch this workflow to connect
Microsoft Outlook
!
■Overview
Do you manually add meeting invitations and appointment details received in Outlook to your calendar each time? Not only is this time-consuming, but it can also lead to human errors such as missed entries and incorrect dates or times. This workflow uses AI to read the contents of specific emails received in Outlook and automatically create calendar events. It frees you from tedious manual data entry in Outlook and helps reduce the risk of missing important appointments.
■Who should use this template
- Anyone who manually adds meeting invitations and similar emails received in Outlook to their calendar
- Anyone who finds it inefficient to switch back and forth between checking emails in Outlook and managing their schedule
- Anyone who wants to manage their schedule accurately while preventing missed entries and input errors for important appointments
■Benefits of using this template
- Calendar events are created automatically when specific emails are received in Outlook, reducing the time spent manually copying and entering information.
- AI reads and registers information from the email body, helping prevent human errors such as incorrect dates or times and missed entries caused by manual input.
■Workflow
- First, connect Outlook to Yoom.
- Next, select Outlook as the trigger and set the action to “When an email with a specific subject is received.”
- Then, set up the AI feature’s “Extract data from text” action as an operation to extract appointment details from the received email body.
- Finally, set up Outlook’s “Create an event in my calendar” action as an operation to create an event based on the information extracted by AI.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
- In the Outlook trigger settings, specify the folder where the emails you want to automate are stored, as well as keywords to include in the subject, such as “Meeting” or “Appointment.”
- In the AI text extraction operation, you can specify the information to extract from the email body retrieved by the trigger, such as the event name, start date and time, and location.
- In the Outlook event creation operation, you can freely assign the information extracted by AI, fixed text, and other values to each event field.
■Notes
- Connect Outlook to Yoom.
- Microsoft 365 (formerly Office 365) offers plans for home users and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
Check Out Similar Templates!
When an email is received in Outlook, create a reply with ChatGPT, save it as a draft, and send a notification
Automatically generate and save ChatGPT-powered reply drafts for incoming Outlook emails, then notify Microsoft Teams. Reduce workload, standardize reply quality, and lighten the burden on team members.
Automatically create a case in Salesforce from support request emails received in Outlook.
This is a business workflow that automatically creates a Salesforce case from support request emails received in Outlook. By automatically converting support emails received in Outlook into Salesforce cases, you can eliminate the need for manual input and allocate valuable time to other important tasks.
Automatically upload attachments received in Outlook to OneDrive
This is a flow that automatically uploads attachments received in Outlook to OneDrive. It can be used for the automatic saving of files such as invoices and purchase orders. Feel free to change the destination folder in OneDrive as needed.
Automatically register inquiry emails received in Outlook as leads in Salesforce.
The flow involves extracting information received in Outlook using AI and adding it to Salesforce. This not only reduces the burden on staff and shortens working hours but also allows for the smooth sharing of only the necessary information, which is expected to improve the overall operational efficiency of the team.
See more
About the Apps
Microsoft Outlook
Related apps
Templates using
Microsoft Outlook
This is a flow that is triggered at the end of each month to send an email in Outlook. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.
This is a business workflow that automatically adds Outlook email content as notes to HubSpot. By utilizing Yoom's API integration and AI, it reduces manual tasks and streamlines information management.
When an email is received in Outlook, create a reply with ChatGPT, save it as a draft, and send a notification
Automatically generate and save ChatGPT-powered reply drafts for incoming Outlook emails, then notify Microsoft Teams. Reduce workload, standardize reply quality, and lighten the burden on team members.
About the apps you use
Microsoft Outlook
Yoom allows you to integrate with Outlook's API without any code, enabling the automation of email sending from Outlook. For example, you can automatically send contracts and invoices created in Outlook, or automatically reply to inquiries from input forms using Outlook.
see detailsTemplates
This is a flow that is triggered at the end of each month to send an email in Outlook. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.
Activate the flow bot at the end of each month to send an email in Outlook.
This is a business workflow that automatically adds Outlook email content as notes to HubSpot. By utilizing Yoom's API integration and AI, it reduces manual tasks and streamlines information management.
Add a note to HubSpot based on the content of an Outlook email
When an email is received in Outlook, create a reply with ChatGPT, save it as a draft, and send a notification
Automatically generate and save ChatGPT-powered reply drafts for incoming Outlook emails, then notify Microsoft Teams. Reduce workload, standardize reply quality, and lighten the burden on team members.
When an email is received in Outlook, create a reply with ChatGPT, save it as a draft, and send a notification
No-Code API Actions
Executable API actions
Flowbot triggers
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
Flowbot operations
Create an Event in My Calendar
Create a Calendar
Create an Event in a Specified User's Calendar
Get Email Attachment Information
Download Email Attachments
Delete Event from a Specific User's Calendar
Update Event in a Specific User's Calendar
Delete Event from My Calendar
Update Event in My Calendar
Create Task (with Reminder Settings)
Create a Task (Reminders Not Supported)
Search Events in My Calendar
Search Events in a Specific User's Calendar
Find Meeting Times
Get Calendar View
Retrieve Mail Messages
Move Message
Retrieve a Specific Message
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified GroupMore inspiration for you
Discover step-by-step guides for automating your work using the apps featured in this workflow!
