When an event is added to an Outlook calendar, send an email to the specified user
When an event is added to an Outlook calendar, send an email to the specified user
Launch this workflow to connect
Microsoft Outlook
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■Overview
Do you find it time-consuming to create a separate email to share information with relevant people after adding a new event to your Outlook calendar? This workflow is designed to solve that problem. When a new event is added to your Outlook calendar, it automatically sends an email to the specified users. By automating the sharing of important events, you can streamline collaboration across Outlook-based operations and ensure reliable information sharing.
■Who should use this template
- Anyone who frequently shares Outlook calendar events manually with team members or others
- Anyone who wants to eliminate delays or omissions in information sharing when using Outlook for work
- Anyone who wants to automate routine email sending in Outlook and improve operational efficiency
■Benefits of using this template
- Because emails are sent automatically when an event is added to your Outlook calendar, you can reduce the time spent sharing information and focus on more important tasks.
- Prevent human errors such as forgetting to send an email or entering the wrong recipient, ensuring reliable information sharing.
■How the Flowbot works
- First, connect Outlook to Yoom.
- Next, select Outlook as the trigger and set the action to “When an event is added to the calendar.”
- Finally, set the “Send an email” action for Outlook as an operation so that an email notifying recipients that an event has been added is sent.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customizing this workflow
- In the Outlook trigger settings, configure the user ID and time zone of the account whose events you want to monitor.
- In the email-sending operation, you can freely customize the recipients (To, CC, and BCC), subject, and body. Include information such as the calendar event name and date and time retrieved by the trigger as variables in the body to create more specific notification emails.
■Notes
- Connect each Outlook account to Yoom.
- Microsoft 365 (formerly Office 365) offers plans for home use and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
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About the Apps
Microsoft Outlook
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About the apps you use
Microsoft Outlook
Yoom allows you to integrate with Outlook's API without any code, enabling the automation of email sending from Outlook. For example, you can automatically send contracts and invoices created in Outlook, or automatically reply to inquiries from input forms using Outlook.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
Flowbot operations
Create an Event in My Calendar
Create a Calendar
Create an Event in a Specified User's Calendar
Get Email Attachment Information
Download Email Attachments
Delete Event from a Specific User's Calendar
Update Event in a Specific User's Calendar
Delete Event from My Calendar
Update Event in My Calendar
Create Task (with Reminder Settings)
Create a Task (Reminders Not Supported)
Search Events in My Calendar
Search Events in a Specific User's Calendar
Find Meeting Times
Get Calendar View
Retrieve Mail Messages
Move Message
Retrieve a Specific Message
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified GroupMore inspiration for you
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