Create a folder in Google Drive when a submission is received in 123FormBuilder
Create a folder in Google Drive when a submission is received in 123FormBuilder
Launch this workflow to connect
123FormBuilder &
Google Drive
!
■Overview
Manually sorting and managing responses and attachments submitted through online forms into folders each time can be time-consuming. This workflow automates the integration between 123FormBuilder and Google Drive to solve these challenges. Whenever a new response is submitted to 123FormBuilder, a folder is automatically created in the specified Google Drive location, eliminating the need for manual information management and improving operational efficiency.
■Recommended for
- Those responsible for manually organizing responses received through 123FormBuilder in Google Drive
- Those spending too much time creating folders for each form response, taking time away from their core responsibilities
- Those looking to integrate 123FormBuilder with Google Drive and automate response data management
■Benefits of using this template
- A folder is automatically created every time a response is submitted to 123FormBuilder, reducing the time previously spent managing files manually.
- Prevent human errors such as incorrect naming conventions and missed folder creation, which often occur during manual folder creation, and improve data management accuracy.
■Flow overview
- First, connect 123FormBuilder and Google Drive to Yoom.
- Next, select 123FormBuilder as the trigger and set the action to “When a new response (Submission) is received.”
- Finally, set the Google Drive “Create a folder” action as the operation so that a new folder is created in the specified location.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
■Customization options
- You can customize the folder name in the Google Drive folder creation operation.
- For example, combine fixed text such as “Inquiry: Taro Yamada” with the respondent’s name retrieved by the 123FormBuilder trigger to identify at a glance which response each folder relates to.
■Notes
- Connect both 123FormBuilder and Google Drive to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
- 123FormBuilder is available on the Mini plan and above. On the Free and Personal plans, operations and Data Connects in configured flow bots that use 123FormBuilder will result in errors.
- Paid plans such as the Personal, Mini, Team, and Success plans include a two-week free trial. During the free trial, you can use apps that are subject to plan restrictions. For details, please see the pricing plans page.
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About the Apps
123FormBuilder
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About the apps you use
123FormBuilder
Yoom integrates with 123FormBuilder without code, allowing you to automatically sync data collected through forms across various systems. For example, you can forward form responses directly to Google Sheets, send notifications to Slack, or register customer information in marketing tools like Mailchimp and ActiveCampaign.
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Google Drive
Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.
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No-Code API Actions
Executable API actions
Flowbot triggers
New Submission
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Search Form
Get Form
List Form Submissions
Delete Form
Get Form Submission
Delete Form Submission
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Flowbot triggers
New Submission
Flowbot operations
Search FormGet FormList Form SubmissionsDelete FormGet Form SubmissionDelete Form Submission
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and FoldersMore inspiration for you
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