When a submission is received in 123FormBuilder, send an email to the respondent via Gmail
When a submission is received in 123FormBuilder, send an email to the respondent via Gmail
Launch this workflow to connect
123FormBuilder &
Gmail
!
■Overview
Do you manually send thank-you or submission confirmation emails from Gmail every time you receive a response through 123FormBuilder? This task is not only time-consuming but also carries the risk of missed emails. With this workflow, you can automate the integration between 123FormBuilder and Gmail and send an email to respondents immediately after a form is submitted, making these communications more efficient.
■Who This Template Is For
- Those who manually reply via Gmail to responses collected through 123FormBuilder
- Those who want to integrate 123FormBuilder with Gmail and automate follow-ups with respondents
- Those who want to eliminate routine communications after form submissions and focus on core tasks
■Benefits of This Template
- Gmail automatically sends an email after a response is submitted through 123FormBuilder, reducing the time spent on manual communication and allowing you to focus on other important tasks.
- Prevent human errors such as incorrect recipients and missed emails, ensuring reliable communication with respondents.
■Flowbot Steps
- First, connect 123FormBuilder and Gmail to Yoom.
- Next, select 123FormBuilder as the trigger and set the action to “When a new response is submitted to a form.”
- Finally, set Gmail’s “Send an email” action as the operation to automate sending emails to form respondents.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization Options
- You can customize the recipients (To, Cc, Bcc), subject, and body of the email sent through Gmail.
- By inserting information such as the respondent’s name and responses obtained through the 123FormBuilder trigger as variables in the subject or body, you can automatically send more personalized emails.
■Notes
- Connect both 123FormBuilder and Gmail to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
- 123FormBuilder is available on the Mini plan and above. On the Free and Personal plans, operations and data connections in configured Flowbots will result in errors.
- Paid plans such as the Personal, Mini, Team, and Success plans include a two-week free trial. During the free trial, you can use apps that are otherwise subject to restrictions. For details, see the pricing plans page.
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About the apps you use
123FormBuilder
Yoom integrates with 123FormBuilder without code, allowing you to automatically sync data collected through forms across various systems. For example, you can forward form responses directly to Google Sheets, send notifications to Slack, or register customer information in marketing tools like Mailchimp and ActiveCampaign.
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Get notified in Slack when a submission is received in 123FormBuilder
Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
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No-Code API Actions
Executable API actions
Flowbot triggers
New Submission
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search Form
Get Form
List Form Submissions
Delete Form
Get Form Submission
Delete Form Submission
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Flowbot triggers
New Submission
Flowbot operations
Search FormGet FormList Form SubmissionsDelete FormGet Form SubmissionDelete Form Submission
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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