When you receive an email in Outlook with a specific subject, use AI to organize its contents and add them to Google Sheets.
When you receive an email in Outlook with a specific subject, use AI to organize its contents and add them to Google Sheets.
Launch this workflow to connect
Microsoft Outlook &
Google Sheets
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■Overview
Do you spend valuable time manually transferring email content received in Outlook to Google Sheets? Organizing information with AI before transferring it can be especially time-consuming and prone to errors. This workflow solves these challenges by automating the entire process: when a specific email arrives in Outlook, AI automatically organizes its content and transfers it to Google Sheets.
■Recommended for
- Anyone who manually transfers data from Outlook to Google Sheets
- Anyone who wants to use AI to streamline email organization and information extraction while automating data transfer
- Anyone who wants to reduce the time spent on routine email processing and focus on core tasks
■Benefits of using this template
- AI automatically organizes incoming Outlook emails and transfers the results to Google Sheets, reducing the time spent on manual work.
- Automation helps prevent human errors such as data entry mistakes and omissions, helping maintain data accuracy.
■Workflow
- First, connect Outlook and Google Sheets to Yoom.
- Next, select Outlook as the trigger, set the “When an email with a specific subject is received” action, and specify the target subject.
- Then, configure the AI feature as an operation and set the “Generate text” action to summarize and organize the received email body.
- Finally, set the Google Sheets “Add a record” action as an operation and add the AI-generated text to the specified sheet.
※“Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.
■Customization options
■Customization options
- When adding a record to Google Sheets, you can choose which information to transfer to each column. In addition to the text generated by AI, you can insert values obtained in previous steps—such as the email subject and received date and time—as variables.
- You can also customize the workflow to add fixed values, such as specific text or dates.
■Important notes
- Connect both Outlook and Google Sheets to Yoom.
- Microsoft 365 (formerly Office 365) offers personal and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
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About the Apps
Microsoft Outlook
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About the apps you use
Microsoft Outlook
Yoom allows you to integrate with Outlook's API without any code, enabling the automation of email sending from Outlook. For example, you can automatically send contracts and invoices created in Outlook, or automatically reply to inquiries from input forms using Outlook.
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Google Sheets
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
When a Row Is Added
When a Row Is Updated
Flowbot operations
Create an Event in My Calendar
Create a Calendar
Create an Event in a Specified User's Calendar
Get Email Attachment Information
Download Email Attachments
Delete Event from a Specific User's Calendar
Update Event in a Specific User's Calendar
Delete Event from My Calendar
Update Event in My Calendar
Create Task (with Reminder Settings)
Create a Task (Reminders Not Supported)
Search Events in My Calendar
Search Events in a Specific User's Calendar
Find Meeting Times
Get Calendar View
Retrieve Mail Messages
Move Message
Retrieve a Specific Message
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar View
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd RowsMore inspiration for you
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